Access to the Cooperative Open Reporting Environment (CORE) system is an automatic assignment-based process as determined by your employee classification or job profile.  All employees, with an active employment record in Banner have access to select types of departmental CORE uReports, charts, and udashboards.

Access levels for employee classifications or job profiles were developed through discussions with the university records custodians. For Finance, Research, Human Resource and Payroll data areas, access levels also incorporate overrides based on Banner access security groups.  Employee access to the Student1 and Course data areas are based on job classification or job profile. If you have questions or concerns about your current access, contact the BIC Team.

  Finance Data Research Data Human Resources,
Payroll & Benefits

Security Level 1a
All OSU Employees

Aggregate
Summary
Finance Aggregate Summary
General Ledger & Operating
Ledger
Aggregate Research Data Aggregate Summary

Security Level 2b
By Role

Summary
with targeted
detail
Finance Transaction Summary
General Ledger & Transaction
Ledger
Grants Summary Proposal Summary Human Resources         Payroll Only
Security Level 3c
By Role
Summary
with more
sensitive detail
Finance Transaction Summary
General Ledger and Transaction
Ledger with subset of more
sensitive detail
Grants
Summary
Proposal
Summary
Human Resources Payroll Summary Data Only
Security Level 4d
By Role
Transaction
Detail
Finance Detail
General Ledger, Transaction
Ledger, Payroll Ledger, Fixed
Assets and Nolij Invoices
Grants
Detail
Proposal
Detail
Human Resources Payroll Detail Summary OPE
Security Level 5e
By Role
Sensitive Data
GPA
No Security Level 5 No Security Level 5 Human Resources Payroll Detail & Benefits Detail

aAssigned to all active OSU Employees. Reports which aggregate data by high level classifications (Fund/ORG, Employee Classification Ux Cx Xx, College, Major, Student Level/Residency). Examples are total Student headcount/credit hours by Campus or College, Budget/Expense reports by Org Code, Student enrollment by Major.

bAccess assigned by Position Classification. Reports aggregates data by mid-level classifications (Index, Department/ORG, Student Level). Budget/Expense reports by Index/Account Code, average student GPA by College/Major. Reports also have targeted detail. Users at this security level also have access to security level 1.

cAccess assigned by Position Classification. Reports with summary and a subset of more sensitive detail transactions by classifications (Index, Department/ORG, Student Level). Budget/Expense reports by Index/Account Code, Course Rosters, Payroll transactions, Nolij Images, etc.  Users at this security level also have access to security levels 1 & 2.

dAccess assigned by Position Classification. Reports with summary and detail transactions by Index/Account Code, Transactions, Employee, Student. Budget/Expense reports include drill down to expense and payroll transactions, Class Rosters, Student registration, GPA, including relevant Nolij images. Users at this security level also have access to security levels 1, 2 & 3.

eAccess assigned by Position Classification. Reports with summary and detail transactions by Index/Account Code, Transactions, Employee, Student. Budget/Expense reports include drill down to expense and payroll transactions,relevant Nolij image Class Rosters, Student registration, GPA, Student Profile information. Users at this security level also have access to security levels 1, 2, 3 & 4

eDashboard - High level administrative dashboards and scorecards which aggregate data according to University metrics that track overall University performance measures and strategy. Dashboards have the ability to drilldown or drill through to detail data. Executive security level has access to all University data.

uDashboard - University-wide Dashboards and scorecards which aggregate data according to University metrics that track overall University performance measures and strategy. Examples are total Student headcount/credit hours by Campus or College, University Financial Statements, total enrollment by program.

CORE Data Analytics Tool - Requires Data Steward approval via Request for Access form. Users have access to detailed transaction data within their approved Data Domain (Finance, Human Resources, Student, Financial Aid). User requests for access to the Data Analytics tool, must include a clearly defined business need and an explanation as to why CORE reports or the Ad Hoc Lite feature do not meet current data needs.

1An important note about Student Data - The OSU Registrar is the Data Steward responsible for all student data. Requests for access to student data require completion of the Registrar's Student Data Request for Access form. Completion and approval of the Registrar's access request form is required for all security levels beyond the default access level in CORE. User requests must clearly define the business need and an explanation as to why the data is needed for the particular position.

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