Agricultural Sciences and Marine Sciences Business Center

The Agricultural Sciences and Marine Sciences Business Center (AMBC) was created to serve the financial, administrative, and human resource needs of the following Oregon State University organizations:

  • College of Agricultural Sciences
  • Cooperative Institute for Marine Resources Studies
  • Hatfield Marine Science Center
  • Marine Studies Initiative

Our Business Center combines the functions previously performed separately in all departmental business offices as well as certain functions from central administrative offices. Our goal with this consolidation is to provide your departments and every employee (AMBC Clients) with an enhanced level of service and greater expertise in core administrative services.

To look up the contact for your unit, please use the staff directory shown on the right of the page by choosing whether you are on-campus or at HMSC.

If you are at the Corvallis campus, we are located in Hovland Hall.

The Newport Business Center office is located at HMSC in the east wing of the Main Building, room 157. The mailing address is:
AMBC - Newport Business Office
Hatfield Marine Science Center
2030 SE Marine Science Drive
Newport, OR 97365

Staff Directory

This Business Center serves many units both on and off campus. The general contact information for the business center locations are:

General Contact Information-Corvallis BC Location

Finance & Accounting

Oregon State University
Hovland 10, 108
Corvallis, OR 97331
Phone: 541-737-9354
Fax: 541-737-9411

Human Resources

Oregon State University
Hovland 01B, 01C, 02A
Corvallis, OR 97331
Fax: 541-737-9411

 

General Contact Information-Newport BC Location

Finance, Accounting, and Human Resources

Hatfield Marine Science Center
2030 SE Marine Science Drive
Newport, OR 97365
Phone: 541-867-0137
Fax: 541-867-0444

Select your unit from the following list to find the staff here to serve you or view a complete list of all business center staff.  Download from the Business Center Organizational Chart.

On-Campus Units

Served by Corvallis AMBC Work Groups*

 

Off-Campus Units

Served by Corvallis AMBC Work Groups*

 *Please note that the primary contact for each unit is the "unit contact". If no unit contact is identified, please contact the HRC1/HR Tech indicated for your unit for items related to human resources and either the Finance & Accounting Manager or finance & accounting personnel indicated for your unit for items related finance, accounting, payroll, grants/contracts.

 

Units Served by Newport AMBC Work Groups

 

Alphabetical List of Staff

Forms/Document Routing

OSCAR is the primary location for OSU forms. Go to the "Downloadable Forms" area within OSCAR to find leave requests, timesheets, and communication allowance agreements to name a few. Supervisors will find performance evaluation reviews, new classified employee checklists, background check criteria, and others.

Forms Unique to the Units Served by the AMBC

University Wide Forms

New Hire Sign Up Documents

Please visit the Oregon State Central Administrative Resource (OSCAR) website for new employee sign up documents. Applicable documents are located in the Downloadable Forms section.

Please reference the "i" button next to the appoinment type being hired for a list of required forms and documents to be sent with the job form.

Name Change

Please visit the Downloadable Form section of OSCAR to locate this form.

An updated I-9 and copies of documentation reflecting new name need to be included with the completed Name Change form.

Note: Please remember to update your W-4 and submit to the Payroll office in 106 Kerr.

Mailing Address Update

Please login to OSU Online Services, click on the Personal Information tab near the top of the screen, and then click on "Update Address(es) and Phone(s)".

If you do not have access to this system, please complete a new Personal Demographic Information form and submit to your unit human resources contact.

Timesheets

Please visit the Downloadable Form section of OSCAR to locate the electronic hourly and salaried timesheets.

Document Routing Information

Documents needing College of Agricultural Sciences Deans approval (see PDF below)

(e.g. H.R. documents, moving/relocation agreement, Staff Fee Privileges, Communication Allowance Agreement, Unit Leader personal reimbursement/travel reimbursements)

  • PLEASE REMEMBER: Communication Allowance Agreements cannot be paid with grant funds.

CAS Deans Approval Routing

Routing of Other Documents that do not require Deans approval

Classified Employee Vacation Cash Out

  • Turn in to your unit's timekeeper
  • Timekeeper forwards to AMBC HR

Labor Distribution Changes

Request for Employee Payment and Termination Pay Request Forms

  • Send directly to Central Payroll, 106 Kerr Admin Building

AMBC Document Routing Guidelines for Unit Personnel

Document routing guidelines

Finance & Accounting

Forms

Forms provides you with forms that you may need specific to this business center. OSCAR is the primary location for OSU forms. Go to the "Downloadable Forms" area within OSCAR to find leave requests, timesheets, and communication allowance agreements to name a few. Supervisors will find performance evaluation reviews, new classified employee checklists, background check criteria, and others.

Policies and Procedures

Policies and procedures unique to the units served by the Agricultural Sciences and Marine Sciences Business Center.

Overall Policies and Procedures for Oregon State University. These are managed and organized online through the Policies and Procedures Manual Management Program (PPMM). The PPMM Program is a comprehensive program designed to effectively manage all aspects of the online Administrative Policy & Procedure Manuals in a professional, efficient and cost effective manner.

BC Staff Tools

Tools are resources that are needed to do your daily work such as Financial Reports, Guidelines, Payroll Functions.

Document Routing Information

Document routing information is the step by step document flow that should be followed by those units served by the Agricultural Sciences and Marine Sciences Business Center.

Policies & Procedures

Internal Fees for Field Laboratories

College of Agricultural Sciences
Principles for Setting Internal Fees for Field Laboratories

  • Fees comply with OSU policies https://fees.oregonstate.edu/ and are administered accordingly.  Internal fees are established relative to the cost to operate the locations, not the value of the land itself.  The same cost can only be recovered in one fee (e.g., cost for performing a test that has a separate rate cannot be included in the cost for a field laboratory fee). Average revenues generated on field laboratories should be treated as an offset to the expenses.
  • Separate fees are established when there is a significant cost causative difference (e.g., irrigated vs. non-irrigated services; long season versus short season crops).
  • Fee structures are unique to individual units, but equitable across similarly situated locations.  Fees reflect cost differences, but the methodology used for the computation is consistent.
  • Fees recover a reasonable proportion of the allowable costs. 
  • The fees are not burdensome to administer.  Unless significant cost differences exist, billing units are set to recover a broad set of costs (e.g., per acre).
  • The primary purpose of field laboratories is to conduct research, teaching and extension activities, not to increase the sale of residual farm products.
  • To the extent possible, fees should be billed and recorded, at a minimum, on a quarterly basis.  In certain cases, for example if seeding occurs at one time in the year, it may be necessary to bill and record fees on an annual basis.

Human Resources

FAQ

Forms

New Hire Sign Up Documents

Please visit the Oregon State Central Administrative Resource (OSCAR) website for new employee sign up documents. Applicable documents are located in the Downloadable Forms section.

Please reference the "i" button next to the appoinment type being hired for a list of required forms and documents to be sent with the job form.

Name Change

Please visit the Downloadable Form section of OSCAR to locate this form.

An updated I-9 and copies of documentation reflecting new name need to be included with the completed Name Change form.

Note: Please remember to update your W-4 and submit to the Payroll office in 106 Kerr.

Mailing Address Update

Please login to OSU Online Services, click on the Personal Information tab near the top of the screen, and then click on "Update Address(es) and Phone(s)".

If you do not have access to this system, please complete a new Personal Demographic Information form and submit to your unit human resources contact.

Timesheets

Please visit the Downloadable Form section of OSCAR to locate the electronic hourly and salaried timesheets.

Trainings

AMBC Payroll/HR Contact list (who do I contacts by task)

AMBC Human Resources and Payroll Document Flow Presentation

 

Payroll

Frequently Asked Questions