Business and Engineering Business Center

Staff Directory

BEBC organization chart

BEBC Staff Directory by Departments Served

Managers

Luke McIlvenny
Business Center Manager
Covell 201A
Phone: 541-737-9959
Carolyn Warfield
Human Resources Manager
Covell 202A
Phone: 541-737-9356
Shaun Bromagem
Finance and Accounting Manager
Covell 203A
Phone: 541-737-1873
Corina Rampola
Finance and Accounting Manager
Austin 485
Phone: 541-737-6092

Directory

HR Contacts Ordered by Task

Human Resources/Recruitment by Task

Accident reporting/SAIF claims (Workers' Comp)

Elisha (CBEE), Kathy (CCE), Tracey (COB, COE, EECS), Phyllis (MIME), Janet (NSE), Dina (RC)

Award Pay

Elisha (CBEE), Kathy (CCE), Tracey (COB, COE, EECS), Phyllis (MIME), Janet (NSE), Dina (RC)
Benefits (general questions) Elisha (CBEE), Kathy (CCE), Diana (COB), Tracey (COE, EECS), Phyllis (MIME), Janet (NSE), Dina (RC)
Compensation for classified employees Elisha (CBEE), Kathy (CCE), Tracey (COB, COE, EECS), Phyllis (MIME), Janet (NSE), Dina (RC)
Courtesy, affiliate, and volunteer appointments Elisha (CBEE), Kathy (CCE), Diana (COB), Tracey (COE, EECS), Phyllis (MIME), Janet (NSE), Dina (RC) 
Employee records and reporting Elisha (CBEE), Kathy (CCE), Diana (COB), Tracey (COE, EECS), Phyllis (MIME), Janet (NSE), Dina (RC)
Employee relations, training, development Elisha (CBEE), Kathy (CCE), Tracey (COB, COE, EECS), Phyllis (MIME), Janet (NSE), Dina (RC) 
Faculty reviews Elisha (CBEE), Kathy (CCE), Tracey (COB, COE, EECS), Phyllis (MIME), Janet (NSE), Dina (RC)
Fixed-term appointment renewals Elisha (CBEE), Kathy (CCE), Tracey (COB, COE, EECS), Phyllis (MIME), Janet (NSE), Dina (RC)
FMLA tracking Tracey (All)
FLSA determinations Tracey (All)
Graduate student appointments Elisha (CBEE), Kathy (CCE), Diana (COB), Tracey (COE, EECS), Phyllis (MIME), Janet (NSE), Dina (RC)
Pool Recruitments Elisha (CBEE), Kathy (CCE), Diana (COB), Tracey (COE, EECS), Phyllis (MIME), Janet (NSE), Dina (RC)
Job/appointment changes Elisha (CBEE), Kathy (CCE), Diana (COB), Tracey (COE, EECS), Phyllis (MIME), Janet (NSE), Dina (RC) 
Leave balances Elisha (CBEE), Kathy (CCE), Diana (COB), Tracey (COE, EECS), Phyllis (MIME), Janet (NSE), Dina (RC)
Length of service calculations Elisha (CBEE), Kathy (CCE), Diana (COB), Tracey (COE, EECS), Phyllis (MIME), Janet (NSE), Dina (RC)
New employee hiring paperwork Elisha (CBEE), Kathy (CCE), Diana (COB), Tracey (COE, EECS), Phyllis (MIME), Janet (NSE), Dina (RC)
Overload compensation, stipends Elisha (CBEE), Kathy (CCE), Tracey (COB, COE, EECS), Phyllis (MIME), Janet (NSE), Dina (RC)
Performance evaluations (classified) Elisha (CBEE), Kathy (CCE), Tracey (COB, COE, EECS), Phyllis (MIME), Janet (NSE), Dina (RC) 
Position reclassifications, updates Tracey (All)
Procedure development/implementation Elisha (CBEE), Kathy (CCE), Diana (COB), Tracey (COE, EECS), Phyllis (MIME), Janet (NSE), Dina (RC)
Professional faculty profile/salary review Elisha (CBEE), Kathy (CCE), Diana (COB), Tracey (COE, EECS), Phyllis (MIME), Janet (NSE), Dina (RC)
Recruitments and waivers Tracey (All)
Salary increases (merit, equity, retention) Elisha (CBEE), Kathy (CCE), Tracey (COB, COE, EECS), Phyllis (MIME), Janet (NSE), Dina (RC) 
Staff fee requests Tracey (All)
Student employee recruitment/posting Elisha (CBEE), Kathy (CCE), Diana (COB), Tracey (COE, EECS), Phyllis (MIME), Janet (NSE), Dina (RC)
Summer academic wage appointments Elisha (CBEE), Kathy (CCE), Tracey (COB, COE, EECS), Phyllis (MIME), Janet (NSE), Dina (RC) 
Temporary and academic wage appointments Elisha (CBEE), Kathy (CCE), Diana (COB), Tracey (COE, EECS), Phyllis (MIME), Janet (NSE), Dina (RC)
Timesheets Elisha (CBEE), Kathy (CCE), Diana (COB), Tracey (COE, EECS), Phyllis (MIME), Janet (NSE), Dina (RC)
Unclassified employee re-appointments Elisha (CBEE), Kathy (CCE), Diana (COB), Tracey (COE, EECS), Phyllis (MIME), Janet (NSE), Dina (RC) 
Unclassified employee job title changes Elisha (CBEE), Kathy (CCE), Tracey (COB, COE, EECS), Phyllis (MIME), Janet (NSE), Dina (RC)
Unemployment claims processing Diana (All)
VISA/Immigration coordination with ISFS Elisha (CBEE), Kathy (CCE), Diana (COB), Tracey (COE, EECS), Phyllis (MIME), Janet (NSE), Dina (RC)

 

Finance & Accounting

Financial Reporting

Financial Reports

It's easy for Principal Investigators and Administrators to check the balances in their funds with these two financial reports from the OSU Office of Budget & Fiscal Planning.  Faculty can use the Single Index Report to view activity and balances in their personal development funds.

PaCs Essentials

Guidebooks

  • The PaCS Essentials is a handy reference webpage to successful contracting, procurement and construction contracting at OSU. This guide covers a little bit of everything from construction projects to personal services contracts to issuing a formal procurement Invitation to Bid. Go to the BuyORANGE section to find which vendors have a purchasing contract with OSU. This guide is also available in a booklet form. Just contact PaCS at pacs@oregonstate.edu to request a hard copy.

OSU Personal and Professional Services Forms  
 A quick scroll down the PACS page will bring you to the forms for PSI's and PSC's, with definitions and instructions, as well as other PACS forms.

Policies & Procedures

Payables Links

Travel

Moving/Relocation for new Employees

The Relocation/Moving Agreement form and the Relocation Expense Reimbursement Forms are located at the OSCAR link below.

OSCAR is the primary location for many OSU forms:

Travel Authorization forms
Travel Advance Request forms
Moving/Relocation Agreement form
Relocation Expense Reimbursement form

Grants

Human Resources

Welcome to the Human Resources Division of the Business and Engineering Business Center

Prospective Employees

Faculty/Staff Resources

Supervisor Tool Box

Initiator's Tool Box

Human Resource Forms

Contact Information

Policies

Hot Topics

Our Mission: OSU Human Resources strives to create an institution where people thrive, partnerships prevail and performance excels by focusing on providing OSU with quality HR leadership, service and consultation.  We provide service, leadership and consultation in achieving an effective and high quality workforce at OSU.

Our goal is to provide outstanding service.  Please take a moment to access and complete our anonymous survey to help us improve our service: http://oregonstate.qualtrics.com/SE/?SID=SV_4YpiGXt104sTkQl

Faculty / Staff Resources

Click the corresponding link below for OSU Faculty and Staff information and resources, specific to Classified and Unclassified Employees.

Resources for
Classified Employees

Resources for
Unclassified Employees

Classified Employees

Welcome to Oregon State University!  Classified employees play a vital role in the success of all faculty, staff and students on campus.  Covered by the Collective Bargaining Agreement, classified employees are afforded the opportunities to excel in their chosen fields.  This webpage provides links to information and resources to those opportunities.

Employment
Opportunities

Life as an OSU
Classified Employee

Leaving Classified
Employment at OSU

 

Employment Opportunites

Applying for a classified position

View Job Postings

Updating your Employment Profile

 

Life as an OSU Classified Employee

Benefits

Benefits Summary

 

Classified Benefits

 

Employee Assistance Program

Employee Benefits

Employee Relations, Classification & Compensation

Flexible Spending Accounts (FSA's)

PEBB (Public Employees Benefit Board)

Staff Fee Privileges (tuition discount)

Voluntary Retirement Savings Plan

 

Campus Life

Accident Reporting

Computer Help

Central Web Services (CWS)

Employee & Labor Relations

Employment Verifications

Environmental Health & Safety

Health and Wellness Services

ID Center

Life Balance at OSU

New Employee Information

New Employee Orientation Sessions

Office of Human Resources

ONID (OSU Network Identification) access to e-mail account, on-campus computers, personal web pages and file storage

OSU Websites

Parking Services

Records Requests

Veterans Resources

Youth Program Policies & Guidelines

 

Restaurants

 

Risk Management

Safety on Campus

Sporting Events & Staff Season Tickets

Worker's Comp

Compensation & Contract

Paychecks

Payroll - BEBC Payroll

Payroll - Central Payroll

Union Contacts

Union Contract: SEIU Collective Bargaining Agreement

 

Leave & Holidays

FMLA/OFLA Resources

Holidays

Leave Accrual & Use of Leave Time

Leave Administration Policies, Procedures, and Guidelines

 

Leaving Classified Employment at OSU

Resigning From OSU

Employee Assistance Program

Employment Office

Paycheck - Your Final Pay

TAPS (cancel your parking permit for potential partial refund)

Termination Checklist

 

Retirement

Oregon Public Service Retirement Plan (OPSRP) Member's Handbook

Planning for your Retirement

Your Benefits Upon Termination

Unclassified Employees

Welcome to Oregon State University!  Unclassified employees play a vital role in the success of all faculty, staff and students on the OSU campus.  This webpage provides links to information and resources to those opportunities.

Employment
Opportunities

Life as an OSU
Unclassified Employee

Leaving Unclassified
Employment at OSU

 

Employment Opportunities

View Job Postings or Update Employment Profile

 

Life as an OSU Unclassified Employee

Benefits

Employee Benefits

 

Unclassified Benefits

Full-time (.50-1.0 FTE)

Part-time (less than .50 FTE)

 

Employee Assistance Program

Employee Benefits

Employee Relations, Classification & Compensation

Flexible Spending Accounts (FSA's)

PEBB (Public Employees Benefit Board)

Staff Fee Privileges (tuition discount)

Voluntary Retirement Savings Plan

 

Campus Life

Accident Reporting

Computer Help

Central Web Services (CWS)

Employee & Labor Relations

Employment Verifications

Environmental Health & Safety

Health and Wellness Services

ID Center

Life Balance at OSU

New Employee Information

New Employee Orientation Sessions

Office of Human Resources

ONID (OSU Network Identification) access to e-mail account, on-campus computers, personal web pages and file storage

OSU Unclassified Faculty (Academic and Professional) Handbook

Parking Services (TAPS)

Records Requests

Veterans Resources

Youth Program Policies & Guidelines

 

Restaurants 

Food @ OSU

Memorial Union

University Housing & Dining

Orange Rewards

 

Fun and Fitness

Faculty Staff Fitness (FSF)

Rec Sports Membership (Dixon)

Sporting Events & Staff Season Tickets

 

Risk Management/Public Safety

Risk Management

Safety on Campus

Worker's Comp

Incident Reporting (Advocate)


Compensation

Job Category and Compensation Program

Professional Faculty Position Profiles

Salary Structure

Paychecks

Payroll - BEBC Payroll

Payroll - Central Payroll

 

Leave & Holidays

FMLA/OFLA Resources

Holidays

Leave Accrual & Use of Leave Time

Leave Administration Policies, Procedures, and Guidelines

 

Leaving Unclassified Employment at OSU

Resigning From OSU

Employee Assistance Program

Employment Office

Paycheck - Your Final Pay

Parking Services (TAPS) (cancel your parking permit for potential partial refund)

Termination Checklist

 

Retirement

Oregon Public Service Retirement Plan (OPSRP) Member's Handbook

Planning for your Retirement

Your Benefits Upon Termination

Supervisor Tool Box

Position Description Development

The Position Description and You

Completing a Position Analysis & Writing a Position Description

Hiring Toolkit for Supervisors & Managers

OSU Employment Services

Equity & Inclusion

Criminal History Check/Department of Motor Vehicle Check

OSU Youth Program Policies & Guidelines

OSU Nepotism Policy

OSU Provost's Dual Career Hiring Initiative

Veterans' Preference Advisor

Sample Hiring Interview Questions (pdf)

Inappropriate Interview Questions (pdf)

Advertising Sources

Recruitment Advertising - Graystone

Recruitment Advertising Details - Graystone 

Temporary Housing Options for Incoming Faculty & Staff

New Hire Orientation Toolkit for Supervisors & Managers

Overview

New Hire Checklist

Core Training for those with Managerial/Supervisory Responsibilities

 

Employee Benefits Toolkit for Supervisors & Managers

Employee Benefits

Family & Medical Leave

Workers' Compensation

Employee Assistance Program

Life Balance

Military Leave and Military Family Leave (USERRA)

Compensation Toolkit for Managers & Supervisors

Employee Compensation Plans

State of Oregon Wage & Hour Laws

Federal Wage & Hour Laws

Fair Labor Standards Act Time Reporting and Overtime Compensation Guidelines for Classified Employees (pdf)

Fair Labor Standards Act Time Reporting and Overtime Compensation Guidelines for Unclassified Employees (pdf)

Award Pay/Employee Recognition: OSU Policy

Award Pay: OUS Policy

Overload Pay

Stipend Pay

Payroll Toolkit for Managers & Supervisors

Central Payroll Policy & Procedures Manual

Central Payroll Services

BEBC Payroll

Employee Relations Toolkit for Managers & Supervisors

Employee Relations/Center for HR Solutions

Developing an Accessible Workplace

Workplace Discrimination and Harassment

Performance Management

Performance Evaluation Form for Faculty

Performance Evaluation for Classified Staff (Evals)

Evals login page

Safety Toolkit for Managers & Supervisors

Safety in Your Workplace

Cyber Security at OSU

Professional Development Toolkit for Managers & Supervisors

Professional Development Links

Higher Education Professional Development Links

Misc. Professional Development Links

Technology Training and Professional Development Links

Professional Development - eLearning

Termination Toolkit for Managers & Supervisors

Termination checklist for employee

Termination checklist for supervisor

HR Forms

Position Description Template

OSU Forms (OSCAR)

OSCAR is the primary location for OSU forms.  Go to the "Downloadable Forms" area within OSCAR and you will find commonly used forms such as: Background Check Release, Current Mailing Address Change, Direct Deposit Authorization, Leave Request, Payroll Emergency Draw Request, Vacation Cash Out and more.

Benefits

Campus Directory Profile

Family Medical Leave

Safety

Staff Fee

Transit and Parking Services

Volunteer (pdf)

Workers' Compensation

Contacts

 


 

Finance and Accounting

General Funds, Testing & Services, OSU Foundation

Tasks 
  • Budget and Adjusting Journal Vouchers
  • Budgeting & Projections
  • Financial Reporting
  • Foundation Funds
  • Accounting/Managerment
  • Grant Reporting/Reconciliation
  • Invoice Entry/Approval
  • Journal Vouchers
  • Labor Distributions
  • Management Analysis
  • PAR Forms
  • Payroll Time/Leave Entry
  • Purchasing & Contract Review
  • Scholarship Funds Reconciliation
  • Travel
Unit Contact
College of Business Jim Nightengale
College of Engineering Administration Luke McIlvenny
Civil & Construction Engineering Angela Franklin
Chemical, Biological & Environmental Engineering Lea Clayton
Electrical Engineering & Computer Science Renee Lyon
Mechanical, Industrial & Manufacturing Engineering Katherine Ferguson
Nuclear Engineering & Radiation Health Physics Tara DiSante
Tasks 
  • IT Group Accounting/Management
  • Training and Professional Development
  • VISA card management
Unit Contact
College of Engineering Administration Travis Clark

 

Gift, Grants and Contracts

Tasks 
  • Grant Reporting/Reconciliation
  • Invoice Entry
  • Journal Vouchers
  • Labor Distributions
  • PAR Forms
  • Payroll Time/Leave Entry
  • Travel
Unit Contact
Civil & Construction Engineering Dana Ainsworth
Chemical, Biological & Environmental Engineering Lea Clayton
Electrical Engineering & Computer Science Alyssa Pautsch
Mechanical, Industrial & Manufacturing Engineering Matthew Berry
Nuclear Engineering & Radiation Health Physics Tara DiSante

 

Human Resources

Unit Activity

Tasks 
  • Employment Services/Recruitment Activity
  • Initiate Hiring/Rehires/Appointment Changes
  • Payroll Time/Leave Collection
  • Records Management
  • Benefits
  • Classification and Compensation
  • Employment Services/Recruitment Activity
  • Records Management
  • Training and Professional Development
Unit Contact
College of Business Breanna Stephens
College of Engineering Administration Breanna Stephens
Civil & Construction Engineering Kathy Westberg
Chemical, Biological & Environmental Engineering Elisha Brackett
Electrical Engineering & Computer Science Shawna Steeg
Mechanical, Industrial & Manufacturing Engineering Phyllis Helvie
Nuclear Science & Engineering Janet Knudson

 

Kristin Rifai

Payroll

Welcome to 
Business and Engineering Business Center
Payroll 

Hours: Monday-Friday 8am to Noon

Contact BEBC Payroll

201 Covell Hall

 

Payroll processes time records for pay compensation. We provide and assist with the maintenance of payroll documents for earnings and tax purposes for approximately 2049 employees each month.

 

Announcements:

Inclement Weather:

How to report your time and leave in EmpCenter:

How you record your time in EmpCenter depends on your policy profile and if the university is open or closed.  For the HR policy specific to inclement weather see the Closures or Curtailment of Operations policies on the Administrative Policies page.

Reporting Policy Matrix:

This Matrix will inform employees of the requiremets for leave and time reporting during weather curtailments for each employee type.

W2 Forms and Information:

W2's were mailed as of January 23rd.  If you do not receive your W2 you can contact the Central payroll office in the Kerr Administration building by emailing paymaster@oregonstate.edu to see if it was returned to them in the mail. W2's are also now available On-line through myosu.oregonstate.edu or online services.

The printable version is a valid copy to file with the state or IRS.

Duplicates can also be requested through central payroll in the Kerr Administration building or by emailing paymaster@oregonstate.edu with your request, however there may be a $10 fee.

If an employee is terminated and the ONID account has expired, information is accessible via self-service at: http://infosu.oregonstate.edu/login.  Log in using the OSU ID # and password (typically the last ONID password).

W-2's for Non-Resident Alien’s (NRA's) are not available on-line. NRA's needing a duplicate can request through central payroll at 737-3232 or paymaster@oregonstate.edu There is no charge for the first copy.

Some NRA's will be mailed a 1042. Check with central payroll if you believe you should receive or if you have not received the 1042.

EmpCenter Updates:

Based on campus feedback EmpCenter is rounding to the quarter hour.

Check out the "What's new in EmpCenter" link for more information.

EmpCenter and Multiple Assignment Tools & Information

BEBC Payroll

EmpCenter and Multiple Assignment Tools and Information

This page provides useful tools and information about timesheets and time reporting procedures and policy. 

EmpCenter.BEBC@oregonstate.edu

 

MyTime/EmpCenter - Time and Attendance Software:

EmpCenter is the online time and attendance system used by the university. It allows you to record hours worked and leave taken. EmpCenter is designed to accurately calculate your pay based on the complex rules, regulations, and policies that govern OSU pay. In addition, EmpCenter allows for the application for and tracking of protected leave (e.g., FMLA, OFLA)

 

Rounding

Based on feedback from campus users and business centers, rounding is from the nearest quarter (.25) hour for each clock slice (in and out clock). This gives clocking employees more leeway when clocking in and out.

Example: employee clocks in at 7:58 am and clocks out at 5:02 pm with an hour lunch. The employee worked 8.07 hours (after converting the 4 minutes to decimal (4/60=.07) and subtracting out the hour lunch). With rounding to the 10th of the hour, the employee would be paid for 8.10 hours. With rounding to the quarter hour, the employee will be paid for 8 hours. See the table below for conversions:

 

Getting Started:

Online training available at http://mytime.oregonstate.edu/empcenter-training.  Please also review the user guides.

Training is organized by "Overviews" of the system in general, "Policy Profiles" or employee types and "Roles", and other "User Guides".  Once you select the category that fits what type of user you are or your role there are links to training videos and user guides specific to that role.

 

How-To Guides:
  • Leave Balances - Explains leave balances as they appear in EmpCenter and the leave balance tab.

 

Multiple Assignments:

Once you login click on the Supervisor tab

Multiple Assignments is an add-on system to EmpCenter that allows for the creation of jobs – or assignments – for the student and temporary employee Banner pooled positions. These assignments display in EmpCenter so students and temps can select the appropriate job to record time for within the system. In addition, Multiple Assignments provides easy access for the business center and the supervisor to change pay rates and labor distribution for their employees.

Calendar & Deadlines

OSU and BEBC Payroll Dates

OSU and BEBC Payroll Deadlines

 

Salaried Timesheets:

EmpCenter Submit by 5:00pm Approve by 5:00pm
January through December 2016 4th of the Month 6th of the Month

 

Hourly Staff/Pay Period of 16th-15th:

EmpCenter Submit by 12PM - Noon Approve by 12PM - Noon
January through December 2016 16th of the month 17th of the month


Payday:

Is always the last working day of the month (Monday through Friday). 

If that last day of the month falls on a weekend or holiday pay is issued prior to that date.

2015-2016
Month Day Month Day
January 1/29/2016, Friday July 7/29/2016, Friday
February 2/29/2016, Monday August 8/31/2016, Wednesday
March 3/31/2016, Thursday September 9/30/2015, Wednesday
April 4/29/2016, Friday October 10/30/2015, Friday
May 5/31/2016, Tuesday November 11/30/2015, Monday
June 6/30/2016, Thursday December 12/31/2015, Thursday

Frequently Asked Questions