Health Sciences Business Center

The Health Sciences Business Center (HSBC) provides financial and administrative services to the colleges of:

Our Business Center combines the functions previously performed separately in the three college business offices as well as certain functions from central administrative offices. Our goal with this consolidation is to provide your colleges with an enhanced level of service and greater expertise in core administrative services.

 

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Directory

Contacts ordered by tasks

Finance/Payroll

Airfare Authorization Requests Mike (VMD), Dave (PHHS)
Annual Visa Agreement Requests Brenda T.
Cash/Credit Card deposit questions Rob
Coordination of Maintenance and Construction projects Ryan (VMD, PHR)
Correcting Journal Voucher requests Mary, Cathy
Grant Reporting Questions Dave , Brenda B.
Invoice Payment Questions Brenda T. (VMD), Rob (PHHS, PHR)
Financial policy, incl general questions about invoices & reimbursements Dave , Brenda B.
General questions re allowability of purchasing card expenditures Brenda T.
Grant Policy questions Dave , Brenda B.
Grant Proposal Budget questions Dave , Brenda B.
Moving Reimbursement Questions Dave  (PHHS, VMD)
OSU Foundation Payment request questions Mary ,(PHHS, PHR) Cathy (VMD)
PAR form questions Mary, (PHHS, PHR), Cathy (VMD)
Payroll or Pay Check questions Cathy, Mike
Payment Policy questions Dave , Brenda B.
Personal and Professional Service Contracts (PSI/PPSC) Cathy
Procurement CardPolicy questions Dave , Brenda B.
Purchase Order and Requisition Questions Brenda T.
Travel Policy Questions Rob
Vendor disputs and inquires Brenda T. (VMD), Rob (PHHS, PHR)
Wire Transfer Requests Rob

Human Resources/Recruitment

Accident reporting/SAIF claims (Workers' Comp) Kim (PHHS All, HSBC), Valerie (PHR, VMD), HRM-TBD
Award Pay Kim (PHHS, All, HSBC), Valerie (PHR, VMD), HRM-TBD
Benefits (general questions) Debbie (PHR, Team Oregon), Pam (VMD), Diana (PHHS Admin, BioPop, On-Campus Extension), Emma (PAC, FSF, SOBE, CDC, KidSpirit, HSBC)
Compensation for classified employees Kim (PHHS All, HSBC), Valerie (PHR, VMD)
Courtesy, affiliate, and volunteer appointments Debbie (PHR, Team Oregon), Pam (VMD), Diana (PHHS Admin, BioPop, On-Campus Extension), Emma (PAC, FSF, SOBE, CDC, KidSpirit, HSBC)
Employee records and reporting Debbie (PHR, Team Oregon), Pam (VMD), Diana (PHHS Admin, BioPop, On-Campus Extension), Emma (PAC, FSF, SOBE, CDC, KidSpirit, HSBC)
Employee relations, training, development Kim (PHHS All), Valerie (PHR, VMD), HRM-TBD
Faculty reviews Kim (PHHS All), Valerie (PHR, VMD), HRM-TBD
Fixed-term appointment renewals Kim (PHHS All), Valerie (PHR, VMD)
FMLA tracking Kim (PHHS All), Valerie (PHR, VMD)
FLSA determinations Kim (PHHS All, HSBC), Valerie (PHR, VMD)
Graduate student appointments Debbie (PHR, Team Oregon), Pam (VMD), Diana (PHHS Admin, BioPop, On-Campus Extension), Emma (PAC, FSF, SOBE, CDC, KidSpirit, HSBC)
Pool Recruitments

Debbie (PHR, Team Oregon), Pam (VMD), Diana (PHHS Admin, BioPop, On-Campus Extension), Emma (PAC, FSF, SOBE, CDC, KidSpirit, HSBC), Kim (PHHS All, HSBC) Valerie (PHR, VMD)

Job/appointment changes

Debbie (PHR, Team Oregon), Pam (VMD), Diana (PHHS Admin, BioPop, On-Campus Extension), Emma (PAC, FSF, SOBE, CDC, KidSpirit, HSBC)

Leave balances Debbie (PHR, Team Oregon), Pam (VMD), Diana (PHHS Admin, BioPop, On-Campus Extension), Emma (PAC, FSF, SOBE, CDC, KidSpirit, HSBC)
Length of service calculations Debbie (PHR, Team Oregon), Pam (VMD), Diana (PHHS Admin, BioPop, On-Campus Extension), Emma (PAC, FSF, SOBE, CDC, KidSpirit, HSBC)
New employee hiring paperwork Debbie (PHR, Team Oregon), Pam (VMD), Diana (PHHS Admin, BioPop, On-Campus Extension), Emma (PAC, FSF, SOBE, CDC, KidSpirit, HSBC)
Overload compensation, stipends Kim (PHHS All, HSBC), Valerie (PHR, VMD), HRM-TBD
Performance evaluations (classified) Kim (PHHS All, HSBC), Valerie (PHR, VMD)
Position reclassifications, updates Kim (PHHS All, HSBC), Valerie (PHR, VMD)
Procedure development/implementation HRM-TBD
Professional faculty profile/salary review Kim (PHHS All, HSBC), Valerie (PHR, VMD)
Recruitments and waivers Kim (PHHS All, HSBC), Valerie (PHR, VMD)
Salary increases (merit, equity, retention) Kim (PHHS All, HSBC), Valerie (PHR, VMD), HRM-TBD
Staff fee requests Debbie
Student employee recruitment/posting Debbie (PHR, Team Oregon), Pam (VMD), Diana (PHHS Admin, BioPop, On-Campus Extension), Emma (PAC, FSF, SOBE, CDC, KidSpirit, HSBC)
Summer academic wage appointments Kim
Temporary and academic wage appointments Debbie (PHR, Team Oregon), Pam (VMD), Diana (PHHS Admin, BioPop, On-Campus Extension), Emma (PAC, FSF, SOBE, CDC, KidSpirit, HSBC), Kim (PHHS All, HSBC), Valerie (PHR, VMD)
Timesheets Debbie (PHR, Team Oregon), Pam (VMD), Diana (PHHS Admin, BioPop, On-Campus Extension), Emma (PAC, FSF, SOBE, CDC, KidSpirit, HSBC)
Unclassified employee reappointments Kim (PHHS All, HSBC), Valerie (PHR, VMD)
Unclassified employee job title changes Kim (PHHS All, HSBC), Valerie (PHR, VMD)
Unemployment claims processing Debbie
VISA/Immigration coordination with ISFS

Debbie (PHR, Team Oregon), Pam (VMD), Diana (PHHS Admin, BioPop, On-Campus Extension), Emma (PAC, FSF, SOBE, CDC, KidSpirit, HSBC)

Management

Human Resources HRM-TBD
Financial transactions, grant reporting, policy questions Lisa
Employee Payroll Mike
Vet Med budget, strategic planning Mike
College budgets, strategic planning, HSBC management Tom

Forms & Resources

OSCAR is the primary location for OSU forms. Go to the "Downloadable Forms" area within OSCAR and you will find commonly used forms such as: Name Change, W-4, Vacation Cash Out, and Communication Allowance Agreements to name a few. Supervisors will find the Applicant Disposition Worksheet, Criminal History Check Disclosure Notice and Release Authorization forms, and others.

If you experience any issues opening or using the forms and resources on this page, try opening the "non-fillable" version or please contact Kim Cholewinski (contact information on HSBC Directory page at http://fa.oregonstate.edu/hsbc/directory). You can also try following the steps at this link to set up your browser so it doesn't stop you from accessing forms in the future.

 Student Employee Recruitment & Hiring

 Graduate Employee Appointments & Hiring

 Personnel Requisition Forms

 Other Forms

HSBC HR Procedures

Resources

HSBC HR Workflows

Finance & Accounting

Human Resources

Forms and resources for the following topics are located on our Forms & Resources page at http://fa.oregonstate.edu/hsbc/forms-resources.

  • Student recruitment & hiring
  • Position description template
  • Graduate employee appointments & hiring
  • Recruitment resources
  • Salary increases
  • Hiring above Step 1
  • Special conditions of employment worksheet
  • And more!

Newsletters

2016

January

  • New HSBC Monthly Update
  • Retirement of PSI Form
  • Oregon Sick Leave Law
  • Open Enrollment Changes/Corrections
  • Graduate Employee Sick Leave and Substitute Work
  • Reviewing Direct Deposit Information
  • Required Workplace Notices and Posters
  • 2016 OSU Travel Per Diem Update

February

  • CORE Training
  • Need a Copy of Your Position Description?
  • CARE.com
  • Restructuring of HSBC Finance Unit
  • HSBC Contact List – Updated!

March

  • Notary Services Available
  • Limited Open Enrollment – Life Insurance
  • Managing Graduation-Related Expenses
  • Change to Hourly Student Jobs
  • Packing Slips
  • Creating Organizational Charts
  • First Day of Spring
  • Parking Lot Closures

April

  • Summer Research/Non-Teaching Appointments for 9-Month Faculty
  • Summer Teaching Appointments for 9-Month Faculty
  • Invoices/Packing Slips
  • Graduate Assistant Employee Sick Leave and Substitute Work
  • Manager and Supervisor Training
  • Fixed-Term Renewals
  • Work Flow – From Recruitment to Hire
  • Managing Graduation-Related Expenses

May

  • Personnel Changes in HSBC
  • Oregon Minimum Wage
  • Fixed Term Renewal Letters
  • Summer Research/Non-Teaching Appointments
  • Violence Prevention @ OSU
  • Survivor Advocacy and Resource Center
  • Index Balances in CORE
  • Year End Close

June

  • Oregon Minimum Wage – Changes Effective 7/1/16
  • Graduate Assistantships for 2016-17
  • Request for Proposal (RFP) – Human Resources Best Practices Review
  • FLSA Overtime Changes
  • Reporting a Work-Related Accident or Illness
  • Personal Reimbursements
  • Vendor Invoices / Packing Slips
  • F-1 OPT EAD Update
  • Personnel Changes in International Programs

July

  • Checking Index Balances
  • Student Salaried Jobs (Suffix 55) in EmpCenter
  • Hiring Students for Fall Term
  • Using Forms on the HSBC Website
  • Supervisor Responsibilities in EmpCenter
  • Supervisor Resources in EmpCenter
  • Reporting Injuries or Work-Related Illnesses

August

  • HSBC Personnel Update
  • HSBC Office Closure
  • Part 1 – Student Recruitment and Hiring
  • Part 2 – Student Recruitment and Hiring
  • Managing Heat Issues and Work Expectations

September

  • HSBC Personnel Update
  • Online Travel Booking Tool – nuTravel
  • Graduate Assistantships – Reminders and Updates
  • Hiring Academic Faculty with Indefinite Tenure
  • New CORE Feature
  • Setting a Preferred Name in the OSU Address Book
  • Box for Oregon State University
  • IRS Warns of Back-to-School Scams

October/November

  • HSBC Personnel Changes
  • Timing of CHC & MVH Initiation
  • Inclement Weather and Work Curtailment
  • Invoice Payment Request Reminders
  • HSBC Magruder Office Hours Update
  • FLSA Change Reminders
  • Resources for Teaching Faculty and GTAs
  • Graduate Assistantship Reminders
  • Holidays in EmpCenter
  • Vacation Cash Out for Classified Employees

 


2015

  • January
    • PEBB Open Enrollment Changes or Corrections
    • 2015 OSU Travel Per Diem Update
    • Search Committee Update-Veteran Status Procedure
    • New/Updated Forms
    • Electronic Performance Evaluation Tool for Professional Faculty
    • Applicant Reference Checking Update/Guidelines
  • February
    • Azumano/NuTravel Online Booking Tool
    • Update Rates for Postdoctoral Scholars
    • Congratulations on Achievements
    • HSBC Team Contact Information
  • March
    • eLearning for Managers and Supervisors
    • New Employee Orientatin and Training
    • Grant Oversight Guidance is Changing
    • New and Updated HR Forms on the HSBC Website
  • April
    • Summer Research/Non-Teaching Appointments for 9-Month Faculty
    • Summer Teaching Appointments for 9-Month Faculty
    • Retention of Student Search Files
    • Student Employment-Summer Session
    • Summer Employment & Students Graduating Spring Term
    • Hiring a New Hourly Student Worker vs. Reappointing a Prior Student Worker
    • Options for Graduate Assistant Summer Appointments
  • May
    • HSBC Personnel Changes
    • Search Committee Requirements-Veteran Applicants
    • Postdoctoral Scholar Renewals
    • Graduate Assistant PDs
    • Graduate Student Pay
    • Volunteers
    • OSU Supplier Showcase
    • CORE Updates
    • Update to Emeritus Policy
    • Using Outside Temporary Agencies
    • New Name for CO-NRA Form
  • June
    • Managing Financial Impacts to Your Grant
    • Notary Services Available
    • Updated HSBC HR Team Contacts
    • ID Center Relocation
    • Supervisors of Professional Faculty Employees
    • Graduate Summer Enrollment Reminder
  • July
    • Dual Positions for Graduate Students
    • Termination of Inactive Employee Records
    • Student Eligibility and Student Hiring Forms
    • New Employee Onboarding Program
    • EmpCenter Resources-Managing Leave
  • August
    • New Addition to HSBC Finance & Accounting
    • Background Checks for Employment and Service
    • Managing Heat Issues – Working in Hot Conditions
    • What is a Postdoc?
    • Department of Labor – In the News!
    • HSBC Grant Reporting
    • Postdoctoral Scholar Appointment Extensions/Renewals
  • September
    • HSBC Welcomes New Finance & Accounting Manager
    • Reviewing Veteran Status during the Applicant Screening Process
    • Completing the Applicant Disposition Worksheet
    • Reviewing Applicants for Classified Employment Postings
    • Resources for Instructors and GTAs
    • 5-Day Complimentary Parking Pass for New Employees
    • Benefits Review Sessions for New or Newly Benefit Eligible Employees
  • October
    • HSBC Office Changes
    • HSBC Office Hours in Magruder Hall
    • Gradual Phase Out of Postdoctoral Scholar Positions
    • Training Days
    • Background Checks
    • Faculty Workshop
    • Reporting Violations of OSU Policies or Standards
    • Upcoming Wellness, Financial and Retirement Workshops
    • Chronicle of Higher Education Discounts
  • November
    • Holiday Schedule and Calendar
    • Holidays in EmpCenter
    • Temporary Supervisor Delegation in EmpCenter
    • Vacation Cash-Out for Classified Employees
    • Inclement Weather and Curtailment
    • NSF Final Project Reports
    • New Resources on HSBC Website
    • Lunch Breaks for Student Employees &  Temps
    • Adding Duties/Responsibilities
    • What is a Classified Position?
  • December
    • Upgrade to OSU’s Online Recruiting System – January 2016
    • Vacation Cash-Out for Classified Employees
    • Special Day for Unclassified Employees
    • Graduate Assistant Paid Sick Leave
    • Supervisor/Manager Affirmative Action Responsibilities
    • Veterans Hiring Toolkit
    • Executive Order 13665 – Prohibitions Against Pay Secrecy Policies and Actions
    • New Look for Newsletter in January

 2014

  • May
    • I-9 Completion/Verification and Reverification Requirements
    • Recruitment Process–Filling Positions
    • Staff Fee Privileges (Tuition Reduction)
    • Summer Student Hiring
    • J-1 and H1B Application Process Changes
    • Personal Information Changes?
  • June
    • HSBC HR Says Farewell to One of Our Team
    • Changes to Student Employment Contacts
    • Position Description (PD) Update Process
    • HR Advocate– New Reporting Program
    • Recruitment Resource Guide
    • Understanding Your Earnings Statement
    • Supervisors and EmpCenter – Student Hourly Positions
    • OSU Policy on Veterans Status
    • Faculty Merit Increases
  • July
    • New Personnel Forms on the HSBC HR Website!
    • Test Your Knowledge! University Ombuds, Office of Equity & Inclusion, and Office of Human Resources
    • OSU ID Cards for Temporary and Academic Wage Employees
    • Reference Letter Functionality in Online Recruitment System
    • Graystone Group Advertising
  • August
    • Congratulations to two HSBC HR Team Members
    • Upcoming Fall Staff Fee Privilege (Tuition Reduction) Deadlines
    • Reminder-Zonal Parking Starts Fall 2014
    • Student Recruitment Update
    • Supervisor/Manager Training
    • Inside Higher Ed Contract Extension
  • October
    • Newsletter Changes
    • HSBC Welcomes New Member to the HR Team
    • 2015 Open Enrollment
    • International Travel Registration & Pre-Approval
    • Grant Reporting and Reimbursement System (GRRS)
    • Hiring? Start Early - Plan Ahead - Communicate
    • Payroll Certification-Supervisor Responsibilites
  • November
    • Additional Day of Paid Leave
    • Reference Checking and CHC/Motor Vehicle History Checks
    • Timely Notification of Student Job Ending
    • Timesheet Approvals
    • Exceptions in EmpCenter
    • ID Cards for Temporary Employees
    • Winterfest
  • December
    • Posting Student Jobs
    • Can I Sign This?
    • December 26 Closure
    • Payday December 31
    • New Student Pay Rates

Frequently Asked Questions