OSU eProcurement Project Goal

The OSU eProcurement Project supports OSU teaching research and outreach efforts through implementation of a robust and user-friendly online procure-to-pay system that integrates and automates purchasing, payments, supplier management, sourcing, contract management and OSU spend analytics that will:

  • Make the processes easier, faster, more effective and more accessible for OSU faculty, staff and researchers.
  • Advance negotiation and strategic leverage of OSU’s collective buying power, allowing OSU to do more with the resources available.
  • Enhance transparency and accountability through automated internal controls and compliance which will better position faculty, staff and researchers.

OSU eProcurement Project Background

The OSU eProcurement Project began as a result of customer feedback from the 2012 PaCS Customer Satisfaction Survey.  Findings from this survey indicate that timeliness, cost savings and use of technology are key areas identified as needing improvement.  In response, PCMM (PaCS) created the eProcurement Project to facilitate end-to-end integration of sourcing and procurement in a manner that strategically starts and ends with spend analysis for improved efficiencies and identification of cost savings. This approach supports the Strategic Plan, specifically the fourth foundational initiative that focuses on lowering costs and risks and specifically mentions that “Oregon State University must purposefully, thoughtfully and systematically migrate to cloud options, such as the move of student email to Google, to lower costs and improve services to the community.”   

A key component of this OSU eProcurement Project is a robust online shopping environment for OSU’s contracted goods and services that provides users simultaneous access to enabled catalogs, allowing for searches across multiple suppliers and catalogs.  In addition to the online marketplace, other important components for the eProcurement system will include: Supplier Information Management, Sourcing and Contract Management, Accounts Payable and Spend and Performance Analysis.

About the System Provider and Implementation Consultant

After extensive research on options and industry standard, as well as consultation with peer institutions, PaCS identified Jaggaer SciQuest* as a superior, fully integrated eProcurement solution that provides not only the online marketplace and electronic catalog for purchases, but also integrates invoicing, suppler management, sourcing, contracting and spend analytics.  Collectively, this suite of solutions could lead to increased efficiencies in inter-connected processes across the university, while also advancing OSU from manual, paper-based processes to automated procurement and routing processes. *In February 2017, SciQuest changed their company name to JAGGAER.

OSU has also contracted with Huron Consulting Group for full implementation and training support of this project.  Huron has led or supported more than 35 eProcurement technology initiatives and has developed effective change management approaches during implementation which would be critical to an eProcurement implementation at OSU.

PCMM is ready to support OSU’s vision to best serve the people of Oregon and be among the top 10 land grant institutions in America by strengthening OSU’s ability to more effectively invest and allocate resources to achieve success.  The new eProcurement technology solution will help OSU procurement practices evolve from tactical to strategic and come into cadence with best practices established by industry and higher education.  Our goal is to establish the entire OSU source-to-settle process as an exemplary procurement model in higher education, characterized by adding value, developing strategic partnerships, creating relevant contracts and utilizing advanced data analytics.

Click on the links below for more detailed information on the eProcurement Source-to-Settle Project

More information on Project Details and Timeline

More information on the Project Modules

More information on the Project Team, including the Executive Steering Committee, Advisory Group and Core Team

More information on Project Communication and Outreach and Training Events