The travel desk will assist you in making arrangements for both domestic and foreign travel.  Travel on Grants is highly regulated.



OSU's International Travel Registry

As of April 1, 2017, Oregon State University now requires all travelers to register their foreign travel regardless of funding type.  The International Travel Registry is maintained by the Division of International Programs.  Proxy registration is available for those arranging travel for others.

  • Register as soon as you have the following:
    • Confirmed travel dates and location(s)
    • Contact information for yourself abroad and a local emergency contact
    • Passport (in case you lose your passport)
  • Benefits
    • Automatic enrollment in the Travel Accident & Sickness Plan which includes access to the 24/7 safey and security emergency services.
    • In the event of an emergency, this registry will enable OSU to locate and contact you to coordinate help.
    • The registry allows travelers to securely store a copy of their passport.

Foreign travel on grants must still be pre-approved by the Office of Sponsored Research and Award Administration using the Foreign Travel Authorization form.

We strongly recommend you leave contact information with your office manager, supervisor, or unit manager and register with the U.S. Department of State - Smart Traveler Enrollment Program (STEP).  This free service allows the Department of State to assist you in case of an emergency.  You will receive important information from the Embassy about safety conditions; they can contact you in an emergency, whether natural disaster, civil unrest, or family emergency; and they can help family and friends get in touch with you in an emergency. 

Domestic Travel Rates

Per Diem Rates - U. S. Localities - rates changed effective 1/1/17

OSU Summary of Travel Reimbursement Rates (Word document.  Effective 1/1/17 - 12/31/17)

Oregon Mileage Chart  (PDF)


Foreign Travel Rates

Per Diem Rates - Foreign Localities


Contracted Agencies

Azumano Travel Service(541-757-9792,

Enterprise Rent-A-Car (1414 NW 9th St. 541-758-0000)



Meal Allowances


Hosting Groups/Guests

Refreshments or Meals at Department Functions

Travel on a One Day Trip


How to Purchase Airfare (updated 12/12/16)

Airfare Purchasing Policy - Not Utilizing Contracted Travel Agencies (FIS 411-01)

Waiver-Fly America Act


Travel Reimbursement Form - for travel after 1/1/17. (Excel form, preferred method.  Requests must be submitted no later than 60 days after travel concludes and cannot cross fiscal years.)

College of Forestry Pre-Approval of Airfare Request - online form

Mileage Log for Personally Owned Vehicles  (Excel form)

Travel Advance Form (PDF. Advance checks will not be released more than seven (7) days before the departure date. See Becky Currier in 270 Strand Hall prior to completing the form.)

Foreign Travel Authorization Form (PDF.  Send to Becky Currier in 270 Strand Hall.)

Travel Reimbursement Entry System (ONID ID and Password required. See instructions below if you have never used TRES or are unfamiliar with the program or process.)

Quick instructions for submitting TRES documents.


Helpful Links

Ground Transportation

Insurance For Vehicle Use

University Motor Pool

DAS Motor Pool

Hut Airport Shuttle

Motor Vehicle Claims - OSU Risk Management

Foreign Travel

If You Travel Overseas Risks/Liability - OSU Risk Management

Passport Info - U.S. Department of State

Travelers Health Info - Centers for Disease Control

Foreign Travel Warnings - U.S. Department of State

Smart Traveler Enrollment Program (STEP) - U.S. Department of State (Required for all foreign travel.)

U.S. Customs & Border Protection

Oanda Currency Converter

U.S. Department of Homeland Security

General Links

OSU Travel Policies (FIS 411)


Corporate Travel Card


U.S. Bank Access Online Instructions

Both the application and agreement must be completed.