The travel desk will assist you in making arrangements for both domestic and foreign travel.  Travel on Grants is highly regulated.

Contact

 

Worldwide Travel Caution

Until further notice the College now requires all foreign travelers to:

  • Register with OSU Risk Management when traveling abroad on OSU Business regardless of funding type.  Elizabeth Beeson will assist you with registration as necessary.  The International Travel Registration Form is found on the OSU Risk Management site.  Registration provides international travel insurance.  The insurance is centrally funded and there will be no cost to you.
  • Leave contact information with your office manager, supervisor, or unit manager.  This should include dates of travel, travel destination(s), where you will stay, and contact information here and abroad. 

We strongly recommend you register with the U.S. Department of State - Smart Traveler Enrollment Program (STEP).  This free service allows the Department of State to assist you in case of an emergency.  You will receive important information from the Embassy about safety conditions; they can contact you in an emergency, whether natural disaster, civil unrest, or family emergency; and they can help family and friends get in touch with you in an emergency. 

Domestic Travel Rates

Per Diem Rates - U. S. Localities - rates changed effective 1/1/17

OSU Summary of Travel Reimbursement Rates (Word document.  Effective 1/1/17 - 12/31/17)

Oregon Mileage Chart  (PDF)

 

Foreign Travel Rates

Per Diem Rates - Foreign Localities

 

Contracted Agencies

Azumano Travel Service(541-757-9792, azcorvallis@ciazumano.com)

Enterprise Rent-A-Car (1414 NW 9th St. 541-758-0000)

 

Policies

Meal Allowances

Employee

Hosting Groups/Guests

Refreshments or Meals at Department Functions

Travel on a One Day Trip

Airfare

How to Purchase Airfare (updated 12/12/16)

Airfare Purchasing Policy - Not Utilizing Contracted Travel Agencies (FIS 411-01)

Waiver-Fly America Act

Forms

Travel Reimbursement Form - for travel after 1/1/17. (Excel form, preferred method.  Requests must be submitted no later than 60 days after travel concludes and cannot cross fiscal years.)

College of Forestry Pre-Approval of Airfare Request - online form

Mileage Log for Personally Owned Vehicles  (Excel form)

Travel Advance Form (PDF. Advance checks will not be released more than seven (7) days before the departure date. See Elizabeth Beeson in 270 Strand Hall prior to completing the form.)

Foreign Travel Authorization Form (PDF.  Send to Elizabeth Beeson in 270 Strand Hall.)

International Travel Registration Form - OSU Risk Management (Required for all foreign travel.  Use this form to sign up for Travel Accident & Sickness Plan.  This is not just for students on Study Abroad programs.  Not compatible with Chrome or Firefox.)

Travel Reimbursement Entry System (ONID ID and Password required. See instructions below if you have never used TRES or are unfamiliar with the program or process.)

Quick instructions for submitting TRES documents.

 

Helpful Links

Ground Transportation

Insurance For Vehicle Use

University Motor Pool

DAS Motor Pool

Hut Airport Shuttle

Motor Vehicle Claims - OSU Risk Management

Foreign Travel

If You Travel Overseas Risks/Liability - OSU Risk Management

Passport Info - U.S. Department of State

Travelers Health Info - Centers for Disease Control

Foreign Travel Warnings - U.S. Department of State

Smart Traveler Enrollment Program (STEP) - U.S. Department of State (Required for all foreign travel.)

U.S. Customs & Border Protection

Oanda Currency Converter

U.S. Department of Homeland Security

General Links

OSU Travel Policies (FIS 411)

InfOSU

Corporate Travel Card

Information

U.S. Bank Access Online Instructions

Both the application and agreement must be completed.