This policy explains how we share OSU-specific information, and the obligations held by individuals with this information to use and secure it appropriately. It relates to all OSU-specific information, including student, employee, and financial records, received by individuals through the performance of their duties, provision of services, or participating in programs. Every individual who has access to OSU-specific information is expected to adhere to this policy regardless of how the information was received or the format in which it was received. Non-OSU employees must read and sign this policy as a condition of access to and use of University information.
Information about access to data is available at http://is.oregonstate.edu/policies/university-data-management-classification-and-incident-response/data-access
Below is a listing of the most broadly utilized OSU-specific information and the associated data stewards. Not all information or data stewards are listed and individuals are advised to seek information regarding the security and access of OSU-specific information not listed below by contacting Information Services.
Student |
data steward |
Course Catalog |
Registrar |
Class Schedule |
Registrar |
Recruitment |
Admissions |
Admissions |
Admissions |
General Student |
Registrar |
Registration |
Registrar |
Accounts Receivable |
Business Affairs |
Academic History |
Registrar |
Curriculum, Advising & Program Planning |
Registrar |
Finance |
|
Accounts Payable |
Business Affairs |
Accounts Receivable |
Business Affairs |
Budget |
Budget & Fiscal Planning |
Payroll |
Business Affairs |
Fixed Assets |
Business Affairs |
FOAPAL Elements |
Joint Ownership: Business Affairs & |
Financial Aid |
Financial Aid |
Employee |
|
Payroll |
Business Affairs |
All Other |
Human Resources |
OSU employees in positions requiring access to the Banner database or data warehouses will find the access request procedure at http://oregonstate.edu/dept/computing/banner/access.html.
Use and Release of Information
Expectations for Responsible Use of Information
Violations
Users who violate this policy may be subject to disciplinary actions and/or criminal and civil penalties and may be denied access to University computing resources. Such actions will be taken as determined appropriate in consideration of the severity and frequency of the violation(s). Violations will be handled through the University disciplinary procedures applicable to the relevant user and may include referring suspected violations of applicable law to appropriate law enforcement agencies