If your purchase total is $25,000 to $149,999.99, Procurement will handle the solicitation process which typically will be managed as a Request for Quote (RFQ) or Informal Request for Proposal (IRFP). We suggest you speak to an analyst in Procurement to make them aware of your upcoming purchasing needs. When you are ready, complete a Purchase Requisition form and send it to your Business Center. The Business Center will submit the purchase requisition to Procurement. We may call or email you to verify the details. Procurement will conduct the appropriate solicitation process and place the order as quickly as possible.
When listing your requirements on the Purchase Requisition form be sure to clearly state all your specifications and requirements. Understand that Procurement cannot award a purchase based on specifications or requirements that are not clearly articulated in the solicitation document. Be clear in what it is that you need and the delivery that is required or you may be put in a position to accept low bid/quote or potentially cancelling the solicitation and starting over because the responses did not meet your needs.
Keep in mind that Procurement must meet the needs of all of the University’s departments. Typically, we process projects received on a first-in-first-out basis, but we try to take emergencies into account. When planning for your program, we encourage you to allow sufficient time to process your purchasing requirements to avoid jeopardizing your project deadline.