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Payroll Policy and Procedure Manual
Section 300: Payment of Graduate Student Employees
To be eligible for a Graduate Assistantship appointment, students must meet specific eligibility requirements established by the Graduate School and monitored by the Office of Human Resources. See OSU Graduate Assistantships on the Graduate School website for additional information.
Graduate assistant students may also work as student employees during summer session and the academic year in addition to their Graduate Assistantship. If a graduate assistant on less than .49 FTE takes on extra duties, the total assistantship plus salary or hourly pay from any location within Oregon State University shall not exceed the equivalent of .49 FTE for any term. Doing so jeopardizes the student’s assistantship eligibility.
Clinical Fellows are found only in the Vet Med and Pharmacy Schools. See the Health and Science Business Center for more information.
Postdoctoral Scholars are employed by all Business Centers. Contact the Graduate School for any policy issues.
After logging in on the Oregon State Central Administrative Resources (OSCAR) website, scroll down to Recruit/Appoint, click on "Appoint - Graduate Assistant" (or Postdoctoral Scholar as appropriate) and complete the appropriate online tasks.
Pay is issued for the period from the 1st of the month through the end of the month. Refer to Graduate Student Earn Codes for the correct Earn Codes and Account Codes to use.
For Fall, Winter and Spring only, eligible Graduate Assistants are granted a Graduate Salary Adjustment as determined per contract. This is administered by the Payroll Office.
Student employees, enrolled in Oregon State University at least half-time, are exempt from both Social Security and Medicare withholding tax, (FICA) based on Federal regulations. Half-time enrollment is defined as:
Generally, Clinical Fellows and Postdoctoral Scholars are full time employees and ineligible for the student FICA exemption.
Labor is charged to specific indexes and account codes. Use of activity codes is the choice of the department.
Refer to Graduate Student Earn Codes for account code information.