For questions regarding this form, please contact Becky Currier, 541-737-3188.

 

Please note required fields are marked with an (*)

NOTE:  Employees of federal and state agencies must follow strict guidelines regarding travel expenses.  Contact Becky Currier (541-737-3188) in FOBC for more details.

Fiscal Operations (FIS) Policy & Procedure Manual - 411-07:  

Employees of Other State & Federal Agencies - Employees of other agencies acting in their official capacity are to be reimbursed for travel expenses by their own agency.  OSU cannot pay these individuals directly. OSU will reimburse their agency when invoiced for expenses.

Foreign Travel on Grants and Contracts requires Office for Sponsored Research and Award Administration (OSRAA) advance approval (not required for FORXXX indexes).  Please complete the Foreign Travel Authorization form and submit to Becky Currier in 270 Strand Hall, and she will forward to OSRAA.

As of April 1, 2017, Oregon State University now requires all travelers to register their foreign travel regardless of funding type.  The International Travel Registry is maintained by the Division of International Programs.  Proxy registration is available for those arranging travel for others.

  • Register as soon as you have the following:
    • Confirmed travel dates and location(s)
    • Contact information for yourself abroad and a local emergency contact
    • Passport (in case you lose your passport)
  • Benefits
    • Automatic enrollment in the Travel Accident & Sickness Plan which includes access to the 24/7 safey and security emergency services.
    • In the event of an emergency, this registry will enable OSU to locate and contact you to coordinate help.
    • The registry allows travelers to securely store a copy of their passport.

We strongly recommend you leave contact information with your office manager, supervisor, or unit manager and register with the U.S. Department of State - Smart Traveler Enrollment Program (STEP).  This free service allows the Department of State to assist you in case of an emergency.  You will receive important information from the Embassy about safety conditions; they can contact you in an emergency, whether natural disaster, civil unrest, or family emergency; and they can help family and friends get in touch with you in an emergency.

 



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