Presentations for 2018 OSU Training Days

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Day 1 Tuesday, Nov. 6, 2018

Time

Session Title

Description

Presenter(s) & Unit

8:30-9:50

Process Mapping Student Success

Join us for an interactive workshop to learn the basics of process mapping. Process mapping is a framework that examines current practices and identifies ways to improve complex systems. Using these techniques, you can redesign processes to benefit students, particularly new students, first-generation college students, and others who need to navigate the university. We will work in groups to apply the techniques in a case study activity and create a plan to use process mapping in your department or office.

Alex Aljets, Office of Academic Achievement

8:30-9:50

Emergency Preparedness Kits

Join us as we review Emergency Disaster Kits contents and what you may need to have in yours for a 3 day or 2 week emergency.  We'll discuss what to look for in terms of capability and quality of items, and why they should or should not be part of your kit.

Mark Becker, Emergency Management

8:30-9:50

Situational Leadership

The Situational Leadership model illustrates how to adapt your supervisory (or lead work) style to support a range of employees, from new to experienced, as a way of bringing out the best in their performance. Scenarios will help you to gain practical knowledge and readily use the ideas to encourage employee development and success.  This program is especially suited for classified employees in a lead role or those who supervise students.

Paul Biwan, Center for Learning & Organizational Development, Office of Human Resources

8:30-9:50

Active Shooter/Emergent Threat Survival and Safety

An engaging presentation with facts and myths about what we know about the nation's past history of active shooters/emergent threats with tips, tricks, and tools to aid in the decision making process of what to do if you are ever in an emergent threat situation in your everyday life.  We will cover safety measures and the Run, Hide, Fight method.  We will also talk about how you can assist OSU in staying the safest campus in the nation, as well as what we are doing as a University to move our safety initiatives forward.

Suzy Tannenbaum, Chief of Department of Public Safety

8:30-9:50

International Hiring: Faculty, Students and Staff

We will provide an overview of international hiring to include navigating the increasingly complex immigration landscape, common visa types, securing work authorization, what happens after the hire is complete, and a look at the online tools we use at OSU in this process, i.e., PeopleAdmin, IP Connect and Visual Compliance.

Jackie Bangs, Cindy Nair, Karin Long and Rachael Weber, Office of International Studies; co-presenters: Mark Peters, Export Control and International Compliance, Jennifer Short, Office of Human Resources, and Marcia Ward, Auxiliaries and Activities Business Center

8:30-9:50

Pursuing Your Graduate Business Education at OSU: For Employees

Are you looking to advance in your career, and education is your next step to get there? Have you been tasked to improve a process, manage a team, or address a complicated issue and wish you had more business education to know how to tackle the task? If you said yes, you should consider earning an MBA or a Graduate Certificate at Oregon State University.
In this presentation you’ll learn:
• How an MBA or a Graduate Certificate will equip you with knowledge, skills, and a network of resources and support to achieve your goals of advancing in your career;
• How the curriculum of our programs are designed to educate and prepare managers and industry leaders with an understanding of all functional areas of business;
• How the MBA and Graduate Certificates are offered in a variety of options so that you can choose a path that aligns with both demands of industry and your own professional goals.
• How to apply for an MBA or Graduate Certificate, and how are programs are designed to accommodate full-time working professionals.
• How the OSU Staff Fee Privilege applies toward graduate education for OSU employees.

Olivia Heath, College of Business, Graduate Business Programs

10:00-10:50

Family Resource Center 101

Come join a session devoted to all things family and learn about the many ways OSU's Family Resource Center is here to support you and your unique needs! Supports and services for OSU families have grown over the years and this session will focus on current services and, with your participation, any gaps in services we have yet to identify.  The Family Resource Center is here for you; we advocate for and provide quality programming and services to all families with dependent care needs to support the academic, professional and personal growth and success of the whole person.

Family Resource Center

10:00-10:50

Helping Student Employees Balance Work and Academics

Research shows that on-campus employment can play a vital role in increasing student retention and graduation rates. What is the role of supervisors when it comes to supporting their student employees' academic success? In this interactive presentation, the Academic Success Center (ASC) will help attendees identify opportunities to help students balance the expectations of their positions while maintaining the level of academic success they strive for. The ASC will offer various ways to assist students, from conversations to referrals.

Anika Lautenbach and Sarah Norek, Academic Success Center

10:00-10:50

Working as and with Employees with Disabilities

Come to this session for an overview of the interactive process for implementing disability-related accommodations in the workplace. This session will provide helpful information for supervisors of employees who need accommodations and for employees to learn about their rights and resources.

Gabe Merrell and Billie Puyear, Equal Opportunity and Access

10:00-10:50

Visiting International Scholars @ OSU: Supporting Processes and Payments

We will provide an overview of OSU’s J-1 Exchange Visitor Program and international visitors, including managing initial conversations with prospective visitors and OSU faculty, training on the immigration document application through IP Connect, the visa application process, summary of export control and visual compliance, payments to non-resident aliens and international tax implications, and the off-boarding process.

Adria Buncal, Cindy Nair, Karin Long, Office of International Services; Co-presenters include Norma Cardona, Procurement, Contracts, and Materials Management, and Traci Yates, Business Affairs

10:00-10:50

Do I Really Need to Keep this Stuff? An Overview of Records Retention at Oregon State University

This session will provide an overview of Oregon State University's Records Retention Policy, the General Records Retention Schedule, retention schedules for individual units, and other records management services available to OSU units.

Elizabeth Nielsen, Special Collections and Archives Research Center - OSU Libraries and Press

10:00-10:50

Federal Purchases under Uniform Guidance

The Uniform Guidance Procurement Standards went into effect on July 1, 2018.  This presentation will assist you in understanding the history around the Uniform Guidance Procurement Standards, recognize dollar thresholds for competition, identify important changes and new requirements.

Tamara Gash, Procurement, Contracts and Materials Management

10:00-10:50

Salesforce Q&A

Salesforce: What is it, what can it do and how are we using it at OSU?  This will be an open conversation about Salesforce - after a brief overview questions are welcome at any level and on any Salesforce related topic.

John Henry, Information Services / Graduate School

11:00-11:50

Banner Dates and Process Timing for HR and Payroll

Payroll will present about the different processes and systems that are interfacing.  Dates and timing in a process or monthly payroll cycle and the effects of these on HR records and timely payment of employees.

Traci Yates, Business Affairs Payroll

11:00-11:50

Taking the Next Step: Learning for Diversity, Equity, and Inclusion

Learning and development related to diversity, equity, and inclusion is a lifelong journey. Oregon State University offers an array of experiences that can help you grow the necessary knowledge, skills, and values to more meaningfully participate in our institution's social justice mission. Together we will explore the ways we can learn and grow, review OSU’s available programs and resources, and develop individualized learning plans.

Jeff Kenney, Office of Institutional Diversity

11:00-11:50

Intro to CORE Reporting  for New Employees

The Cooperative Open Reporting Environment (CORE) is OSU's central tool for accessing official university reports and institutional data that employees need to fulfill their work functions. All OSU employees have access to CORE reports and dashboards.  Access is granted automatically when an employment record is entered into Banner. This session is designed to give new employees an orientation to CORE including security and policies related to the access and use of data, how to find and save what you need from CORE, and helpful tips and tricks for interacting and using the system.

Logan Bingle, Institutional Analytics & Reporting

11:00-11:50

CORE Reporting Updates: New Features, Functions, and Reports

The Cooperative Open Reporting Environment (CORE) is OSU's central tool for accessing official university reports and institutional data. All OSU employees have access to CORE reports and dashboards based on their employment classification and Job Profile. This session is designed to give employees who are already familiar with CORE an update about new features, functionalities, reports and dashboards. Additionally this session will share important updates about Institutional Analytics and Reporting (IAR), the broader unit responsible for CORE.

Chrysanthemum Hayes, Institutional Analytics & Reporting

11:00-11:50

Shipping: What are Dangerous Goods and How Do I Ship Them? Ask the Experts!

Oregon State University ships and receives hundreds of Dangerous Goods and Hazardous Materials annually ranging from dead invertebrates, live specimens, dry ice, and compressed gas to dangerous chemicals. These shipments are highly regulated by state, federal and international regulatory agencies. OSU professionals who handle these shipments are certified/trained professionals who conduct detailed research on each package ensuring all state, federal and international rules and regulations are followed. Failure to follow these rules and regulations will put the University at great risk and subject to large fines. If your department ships Dangerous Goods and Hazardous Materials attend this session to understand how to prepare necessary documentation and get your questions answered.

Judy Bankson, OSU Printing and Mailing Services

11:00-11:50

Providing a Trauma Informed Response to Disclosures of Violence

This presentation will provide an understanding of how trauma impacts our students, and how to respond in a manner that facilitates their success. It will provide a brief description of how trauma appears in their interactions and their ability to apply themselves to their academic work. It will offer suggestions for a response that empowers them in their choices and contributes to their ability to remain in college.

Judy Neighbours, Survivor Advocacy and Resource Center

11:00-11:50

Badges of Service: Engaging the Customer-Oriented Student Employee

Ever wonder how to efficiently train your student employees in a fun and supportive way?  Are you ready to engage your staff at every level of your student employee training? At OSU Valley Library we’ve developed a training program with extensive staff involvement and technological resources that engages (and rewards) students from the first day on the job to their year-end evaluation.  This wiki-based program includes progressively advanced training modules with corresponding badges, a hands-on patron experience exercise, a customer-centered training philosophy and an annual skills assessment to help improve the program.  We’re already cooking up more fun training exercises for the future.  We feel the design, expandability and usability of this program benefits our students employees as well as our patrons – and can be used as a model for others.

Bryan Feyerherm and Lori Hilterbrand, Valley Library

1:00-1:50

BennyBuy Shopper / Requestor

BennyBuy shopper / requestor training.  What is BennyBuy and when do I use it  Learn how to shop and place orders in BennyBuy.  Learn how and when to do receipts.  Learn about how to set up your profile to default shipping and billing addresses.

Diana Lindsley, Business Affairs / Procurement

1:00-1:50

Accident Reporting and Workers' Compensation for Managers/Supervisors

Learn basic accident reporting and workers’ compensation information, including:
*Defining “incident” (what is reportable)
*What do I do if I (or my direct report) has an incident?
*What forms need to be completed?
*Who/what is covered by workers’ compensation insurance
*Employee status report form (medical release) requirements
*Employee release requirements and manager/supervisor responsibilities
*Early return to work/temporary modified work
*Modified and regular position descriptions
*Time loss/temporary disability benefits and FMLA (Family Medical Leave Act)
*Worker’ compensation and ADA (American’s with Disabilities Act)
*Possible signs of fraud

Heidi Melton, Enterprise Risk Services

1:00-1:50

Design Thinking for Innovative Problem Solving

Learn from Stanford's design material and walk through the five stages of design thinking to find innovative ways to solve abstract problems. Using these techniques, you can stay focused on goals, pinpoint problems, and take a human-centered approach with strategic decisions. This presentation will be hands-on, collaborative, and attendees will leave with new skills that they can use immediately.

Olga Apolinarska, E-Campus

1:00-1:50

Have You Ever...? Insurance and Claims Edition

Join Risk Management as they host an interactive insurance-themed game of Have you Ever...?
Attendees will actively participate in this session as Risk Management reviews frequently asked questions on insurance, property and auto claims, risk assessments, volunteer service, waivers, certificates of insurance, alcohol registration and more. 

Christina McKnight and Aliesha Milligan, Risk Management

1:00-1:50

Gatekeeper Suicide Prevention Training

Did you know that suicide is the second leading cause of death among college students? The transition to college can be very difficult and result in stress, loneliness, anxiety, confusion, sadness, isolation, and feelings of inadequacy. Some students may enter college with depression, while the transition can lead to depression in others. Suicidal thoughts and actions often stem from untreated depression, and surveys show most college students who think they are depressed have not sought help and do not plan to (www.suicide.org). This makes it especially important to equip ourselves with knowledge that enables us to recognize and help when someone is in need. This is why we offer free suicide prevention training to the OSU community. Our Gatekeeper Training is an interactive suicide prevention workshop for all who are interested. The training teaches how suicide impacts us nationwide and here at OSU, how to identify the signs and symptoms of emotional distress, and how to help or intervene if someone you know is considering suicide.

Counseling and Psychological Services

1:00-1:50

Professional Faculty Development Organizations at OSU: PFLA and TRIAD

Becoming involved with professional organizations at OSU is an effective way of staying up-to-date on what is happening on campus, learning something new, and networking with other OSU faculty and staff. This 50-minute interactive presentation will include information about the Professional Faculty Leadership Association (PFLA) and TRIAD Club, two OSU organizations that foster community building, collegiality, mentoring and personal development for faculty and staff at OSU.

Patrice Dragon, PFLA; Victor Villegas, PFLA; Jeannine Cropley, TRIAD; Kathy DeBellis, TRIAD

2:00-2:50

CORE Reporting Updates: New Features, Functions, and Reports

The Cooperative Open Reporting Environment (CORE) is OSU's central tool for accessing official university reports and institutional data. All OSU employees have access to CORE reports and dashboards based on their employment classification and Job Profile. This session is designed to give employees who are already familiar with CORE an update about new features, functionalities, reports and dashboards. Additionally this session will share important updates about Institutional Analytics and Reporting (IAR), the broader unit responsible for CORE.

Chrysanthemum Hayes, Institutional Analytics & Reporting

2:00-2:50

OSU-Cascades LRDP and the Master Plan

The group will focus on the Long Range Development Plan’s (LRDP) history that has led up to the creation and approval of the OSU-Cascades Master Plan.  After the presentation, time is provided for a Q&A panel with the presenters. 

OSU-Cascades staff members Kelly Sparks, Blair Garland, Steve Pitman and Nathan Moses

2:00-2:50

Benny Hire-Graduate Assistant and Hourly Student Hiring Solution

Human Resources and the Student Recruitment Project Team proposed a long term information technology (IT) solution, known as Benny Hire, to further improve the hiring process, from position request through recruitment (if applicable) to hire, for undergraduate student employees and graduate assistants. This solution is projected to greatly improve efficiency, transparency and consistency in student hiring.
The Benny Hire Core Project Team is excited to provide an overview of the objectives and functionality of the solutions along with a demo for attendees.

Heather Riney, Office of Human Resources

2:00-2:50

Fiscal Policy Program

Discover the NEW Fiscal Policy Program and how it is different from the old Fiscal Operations (FIS) Manual:
* Check out our new comprehensive website and available resources
* Find out who Fiscal Policy Stewards and Coordinators are and what their roles are
* Learn about the Fiscal Policy Committee and how they are working to improve processes
* Learn about changes we've already implemented and improvements we're still working on

Cindy Draper, The Financial Accounting and Analysis unit in the Controller's Office

2:00-2:50

The Space Between

Take a journey into the benefits of emotional intelligence (EI) and mindfulness. Learn how emotional intelligence is the key to creating competencies that separates star performers from average performers, as well as increasing leadership abilities. In this presentation, we will learn mindfulness techniques that lead to emotional intelligence. These techniques help combat stress, train the brain to focus, improve self-awareness, develop leader skills and even create conditions for happiness.

April Whitney and Laurie LeRiche, INTO OSU

2:00-2:50

MyDegrees for Newbies

New to OSU, or just need a refresher?  Join us for this session as we show how to:  review a student’s audit, run a what-if scenario, apply an exception, and look at the GPA calculator.

David Farrington and Darleen Root, Office of the Registrar

2:00-2:50

Tennis Ball Stress Relief

Learn some simple ways to decrease pain and stress in your day with this method of myorfascial release. Come move a bit and feel revived to continue your day. Notes will be given on how to do these exercises and apply them to short breaks in your work day.

Dee Gillen, OSU Faculty Staff Fitness

3:00-3:50

Worker Protection Standard (WPS) Training for Pesticide Handlers

OSU employees must be trained annually if they handle pesticides in plant-production settings, including research settings. Training topics include pesticide-related first aid, the signs and symptoms of pesticide poisoning, emergency procedures, and preventative practices. The Worker Protection Standard (WPS) requires that the annual training be administered by a qualified trainer, and OSU must keep records. Send your whole team every year, and it's done!

Daniella Whanger and Kaci Buhl, Environmental & Molecular Toxicology

3:00-3:50

Telling Stories with Numbers: Using the Rural Communities Explorer to Learn and Teach

Setting development or program goals and then attempting to track community progress without the wise use of data is like playing football without lines on the field. More than ever, decision makers need to assess community conditions, understand the effects of economic change, and develop programs to address negative outcomes. The Rural Communities Explorer (RCE) website enables you to do just that! Engage with the designers of this website to learn how you can use the RCE to collect, interpret, and present community and county level information. Even if you’ve used the RCE before, this session will give you new insights into this valuable tool. Participants will learn how to use the redesigned website, about new data and features, ways to bring the RCE home to local constituents, and about a few key demographic and economic issues in the state.

OSU Extension

3:00-3:50

Construction and Renovations: How Decisions are Made

How does the university decide what to build, what to renovate, and what infrastructure to fix? In this session, you will learn about the 10-year capital forecasting process, which helps inform future investments in our built environment. Attendees will learn how the Board of Trustees assesses and approves capital projects.  We'll discuss the criteria used for prioritization of capital projects and how the facility condition analyses guide us in prioritizing capital renewal/deferred maintenance projects. Finally, we'll share the university's capital renewal strategies to reduce deferred maintenance.

Anita Azarenko, University Facilities, Infrastructure and Operations

3:00-3:50

Preparing Your Files for Printing and Online Ordering with Printing and Mailing Services

This session will cover setting up print ready files in Adobe Creative Suite and MS Word. We will cover various aspects of file preparation and how to export files for print. From there we will walk you through how to order your print projects as well as a variety of OSU templated products online. Our experts will also be available to answer any of your print related questions including designing your projects using the new brand guidelines.

Judy Bankson, OSU Printing and Mailing Services

*3:00-4:30

(*Longer session)

Creating a Roadmap to Address Workplace Bullying

Conflicts involving workplace bullying are some of the most challenging to address and manage effectively. Session participants will learn the process of bullying, its far-reaching effects and multiple dimensions, and options for effective intervention, assistance, and support.

Sue Theiss, University Ombuds Office

3:00-3:50

Guiding Students through the Petition Process: ARC and ASC

Intended for advisors working with students, this session will provide a comprehensive review of academic petitions related to petitioning the Academic Requirements Committee (ARC) and the Academic Standing Committee (ASC). The ARC reviews student petitions related to late add and drop of courses, withdraw from the university, and other academic regulations. The ASC reviews suspended student petitions requesting reinstatement into the university.

Jennifer Ketterman and Anelise Montán, Office of the Registrar and College of Liberal Arts

3:00-3:50

Cash Handling

This last fiscal year OSU processed over $1 billion in incoming cash, checks, credit/debit card payments and electronic payments. This session is intended to provide you with the information needed to track and control this very important operation of the University.
Find out more about cash handling policies, credit card chargebacks, depositing, and the ever-growing realm of electronic payments. Don’t wait until the next audit to find the cash handling internal control weaknesses in your department!

Zeah Seeber-Stoye, Business Affairs

Day 2, Wednesday, Nov. 7, 2018

8:30-9:50

Introduction to Design Thinking: A Process for Creative Problem-Solving

Design thinking, or human-centered design, is a problem-solving approach that focuses attention on people – students, faculty, community members – that you serve. In this highly interactive workshop, you’ll walk through the five phases of design thinking in a series of activities and learn essential aspects of the approach including empathy, ideation, and experimentation as you work to solve a design challenge.

Alex Aljets, Office of Academic Achievement and Charlene Martinez, Student Experiences & Engagement

8:30-9:50

Developing a 100-Day Project Plan

100-day project plans are an effective tool to increase efficiency and productivity.  It is a way to organize your goals and projects that enable focused effort and track progress.  We will walk through the process so you’ll have the framework and a draft of a plan.  Once you have the concepts, you can readily expand and refine to best meet your needs. 

Paul Biwan, Center for Learning & Organizational Development

8:30-9:50

How Leaders Harness Uncertainty to Deliver Value

Leaders are often paralyzed by risk even when they know that a new approach is essential to deliver better outcomes. In this conversation, the audience will explore how to skillfully challenge an organization's natural tendency to converge to known approaches. Paradoxically, data suggests that minimizing risk by reducing the scope of a new initiative can actually increase the failure rate. The learner will achieve the following outcomes:
1. Develop a new language to describe and value uncertainty.
2. Learn four key tools for leading through uncertainty.
3. Apply these tools to a case example.
4. Develop a personal action plan to harness uncertainty to deliver value.

Rich Duncombe, Director of Impact Studio

10:00-10:50

How to Use the New CORE Dashboards & Workbenches

This session will provide an introduction to several new interactive dashboards and “workbenches” that are now available in CORE for Student, Finance, and HR data areas. Learn about the questions you can answer using these tools and how to use the new functionality and features. Please bring your laptops for practice! Tables will be available.

Chrysanthemum Hayes, Institutional Analytics & Reporting

10:00-10:50

New OSU Academic Catalog and Schedule of Classes Super Users Training

Please join the OtR for a tour of the new Academic Catalog and Schedule of Classes.  Come learn about these new and exciting tools for students and advisors.  The session will cover basic and advanced navigation of both the catalog and schedule of classes that will help you find the information you are looking for.  We will share improvements to the software that have been completed after the initial implementation and discuss future improvements on our roadmap.  Future projects related to the Catalog and Scheduling will be discussed as well.  Time will be reserved at the end for Q & A.

Mike Jefferis and Belinda Sykes, Office of the Registrar

10:00-10:50

Supporting International Students: What You Need to Know

Do you interact with international students at OSU? Do you want to help them achieve their goals?  In this session, we will introduce common themes related to supporting international and internationally-sponsored students (in INTO OSU, degree and exchange programs), and the resources available through the Office of International Services (OIS).

Office of International Services, Rachael Weber

10:00-10:50

Workplace Communication Strategies Across the Generations

Does your workplace consist of 4 to 5 generations working side by side? For the first time in American history, 5 generations are actively engaged in the workplace, creating a new dynamic for communication and work within our organizations. In this presentation, the speaker will highlight generational differences in workplace values, work styles, communication preferences and orientations towards dealing with conflict. She will also discuss the interests and values that all generations have in common, along with practical strategies for cross-generational communication and cooperation.

Robyn Pease, Faculty Ombuds, Academic Affairs

10:00-10:50

The Benefits of Using DocuSign in the Hiring Process

In this session, we will introduce ways in which you can use DocuSign as a sustainable, environmental friendly, quick and efficient solution in the hiring process.

Tricia Gerding and Brittany Edwards, Human Resources

10:00-10:50

Working with Animals at OSU: What's Involved?

Whether you plan to work with animals yourself, or want to provide assistance to people who work with animals, you might want to know what’s involved in the approval process, who to call if questions come up, and what some of those acronyms mean.
Bring your questions to this presentation - we're here to help you!

Rebecca Henry, Institutional Animal Care and Use Committee (IACUC) staff

11:00-11:50

Introduction to the Incident Command System (ICS)

An introduction to the Incident Command System (ICS).   While created to organize responders during an emergency, the Incident Command System can also help you manage large events, fire evacuations, and even Thanksgiving!  Learn about best practices and techniques that have been working for disaster response since the late '70s.  This is the system that OSU uses to organize a University response to incidents, as well as several Departments are using it for their internal response.

Mike Bamberger, Emergency Management

11:00-11:50

Creating an Affirming Environment for Trans Students and Colleagues

This workshop will go through the basics of creating gender affirming environments for students, faculty, and staff in workspaces and classrooms. We will cover important vocabulary, discuss pronoun use and name in use (preferred name), and share helpful resources.

Shoshana McClarence, Transgender Taskforce

11:00-11:50

Liberating Structures for Inclusive Meetings

Liberating Structures are short team exercises that can be grouped together for a variety of purposes to quickly foster engagement, innovation and inclusion. Learn how you can bring these simple and easy-to-learn engagement processes to the table to change the way we work, lead, and create together. In this fast-paced and interactive workshop we will learn about how to apply and practice some of these methods

Cathy Hasenpflug, Human Resources

11:00-11:50

Business Operations Project Update and Information Session

The Division of Finance and Administration engaged consultants from Baker Tilly to conduct a comprehensive review of university business operations (including Business Affairs, Business Centers and the office of Budget and Resource Planning) and their interactions with units across the university. This review was conducted to help DFA leaders improve internal processes and better align resources and services with the needs of the university community.
As we begin this broad, multi-year project, we invite you to attend one of the project framework communication sessions presented by the Core Project Team. They will provide an overview of the plan, and allow time for question and input.

Heather Riney, Division of Finance and Administration

11:00-11:50

An Introduction to the Agricultural Research Foundation

ARF staff will provide a quick introduction to ARF – who we are, what we do, what types of funds we can accept – and then touch on some of the specific policies and procedures that affect extension faculty and staff.  A significant portion of our time will be spent in Q&A.  Participants will leave the session with a basic understanding of ARF and a handout that will provide key policy, procedure, and contact information.

Russ Karrow, Executive Director, Agricultural Research Foundation

11:00-11:50

Posture, Alignment and Movement for Better Work/Life Well-Being

Correct posture, and body awareness will create a solid  platform for moment patterns in the body that will in turn create more confidence, an increased ability to concentrate, work more efficiently and a create overall feeling of well-being. This will be an interactive workshop that will give participants information and exercises that can be taken back to the office and shared with collogues and co-workers. Learning objectives: What is posture? Overview of spinal alignment and movements to counteract what you might be missing in your daily work/life activities.

Erika Hanselman-Green, Department of Recreational Sports

1:00-1:50

Benny Buy Approver Training

Benny Buy approver training. Learn how to approve purchase orders, requisitions and invoices. Learn how to set up email and mobile approvals. Learn how to set up delegate approvers.

Diana Lindsley, Business Affairs / Procurement

1:00-1:50

Data in the Classroom

While traditionally relegated to fields such as Statistics and Computer Science, today data analysis and programming are growing aspects of many disciplines, including the humanities, social sciences, natural sciences, economics, and business. We'll briefly introduce two popular tools that can bring data science to the classroom: RStudio Server, and Jupyter notebooks. Finally, we'll review some interesting applications of these technologies in courses at OSU and elsewhere.

Shawn O'Neil, Center for Genome Research and Biocomputing

1:00-1:50

Stress & Success: Tools for an Alternative Scientific Approach to Career/Personal Achievement

In a world full of stressors, one needs to properly address constant stress to enable career/personal success. This session will offer tools to overcome stress and teach other necessities to build a holistic model for your success.

Ameer Almuaybid, School of Psychological Science

1:00-1:50

Bulk Mailing 101: Essential Details to Save Costs and Increase Delivery Accuracy

OSU processes over 2.8 million mailing addresses for bulk mail purposes each year. Of that, only 2.2 million addresses are mailed saving OSU departments thousands of dollars in mailing costs. Our trained mail specialists handle all bulk mailing lists (over 200 addresses).
These lists are “scrubbed” and subjected to United States Postal Service.
(USPS) delivery verification standards. This session will explore how to prepare and organize your mailing lists; design your mailing pieces to meet USPS regulations; different mailing classes and postal rates; and many more!
Learn about the NEW address verification process to improve your delivery accuracy.

Judy Bankson, OSU Printing and Mailing Services

1:00-1:50

Active Shooter/Emergent Threat Survival and Safety

An engaging presentation with facts and myths about what we know about the nation's past history of active shooters/emergent threats with tips, tricks, and tools to aid in the decision making process of what to do if you are ever in an emergent threat situation in your everyday life.  We will cover safety measures and the Run, Hide, Fight method.  We will also talk about how you can assist OSU in staying the safest campus in the nation, as well as what we are doing as a University to move our safety initiatives forward.

Department of Public Safety, Suzy Tannenbaum, Chief of DPS

1:00-1:50

Working with Youth On and Off campus: What You Need to Know About Upcoming Policy

The new Office of Youth Safety & Compliance is in the process of hiring a director and writing policy surrounding youth activities and programs. Come learn what policies and guidelines are currently in place and what is on the horizon.

Office of Youth Safety & Compliance.

1:00-1:50

Cultural Factors of Native Americans: What it Really Takes To Support Native American Diversity

Most university systems don't fully understand Native American communities and fall short of accurately understanding how to support Native American students, faculty and staff. This training with offer basic information on Natives across the United States, give information on statistics and epidemics afflicting Native communities, and offer insight into how all levels of university employees can better understand and support Native Americans in the Oregon State community. Highly interactive session, lecture plus activities.

Samantha Chisholm, Hatfield CEOAS/OCCRI

2:00-2:50

Working with Distressed and Disruptive Students

Many students face difficult times during college; unexpected life events, personal crises, mental health struggles, academic transition issues. All community members can be empowered to recognize someone struggling and respond. There is support for you through coaching and consultation from Student Care and Student Conduct & Community Standards. This presentation will discuss the various ways you can partner with our offices to assist distressed and disruptive students.

Aubrie Piper, Director of Student Care and Carol Millie, Director of Student Conduct and Community Standards

2:00-2:50

Understanding the Family Educational Rights and Privacy Act (FERPA)

Under FERPA, it is the responsibility of all who work with student data to know how to properly secure the information. This session will cover the basic definitions of the law, as well as how to comply with FERPA regulations at OSU.

Rebecca Mathern, Office of the Registrar and Esther Henry, General Counsel

2:00-2:50

OSU-Corvallis E&G Budget Model for FY2019

The OSU-Corvallis FY2019 E&G budget was developed using the university's budget model. This session will provide an update and overview of the shared responsibility budget model, which went into effect July 1, 2018. Dr. Bloomer will cover some of the common questions about the model, review the principal components of the model, and will focus on issues of interest to the academic colleges.

Sherm Bloomer, Budget & Fiscal Planning

2:00-2:50

Box - Securely Manage, Share and Access Your Content from Anywhere

All OSU employees and students have access to Box, a secure cloud storage and collaboration platform.  Leverage Box to manage, share and access your content from anywhere at any time and from any device.
Centralize your content in Box, including personal files, department materials, coursework, and most types of research data.  This training will cover the essentials to use Box effectively and include key tips to expand beyond the basics, helping you get the most out of Box.

Carolyn Rothwell, Information Services - Client Services

2:00-2:50

Providing a Trauma Informed Response to Disclosures of Violence

This presentation will provide an understanding of how trauma impacts our students, and how to respond in a manner that facilitates their success. It will provide a brief description of how trauma appears in their interactions and their ability to apply themselves to their academic work. It will offer suggestions for a response that empowers them in their choices and contributes to their ability to remain in college.

Judy Neighbours, Survivor Advocacy and Resource Center

2:00-2:50

Streamlining Student Hiring Practices

Hiring for year-round student employee needs can take time and energy, especially since daily duties and supervision responsibilities don't stop! Learn how to set up a hiring system that works for your office or position to streamline job posting, interviewing, record-keeping, and employee on-boarding. Use OSU tools such as Outlook email signatures, Google Calendar, Box, and Canvas to create an interlinked system for hiring and retaining student employees with minimal process upkeep.
Laura Lambeth supervises 40-50 student employees in year-round customer service staff who help with reception, email management, phone conversations, referrals, asset management, and problem solving. She will share what her hiring looks like each term, how vacancies are handled until hiring is done, and how to plan for mass hiring in fall or departures with graduation or end of the year.
Participants will be able to plan out their annual student employee flow or needs, build a hiring process, and schedule time to update processes using any OSU tools they are comfortable using.

Laura Lambeth, University Housing and Dining Services