Controller

Payroll processes one payroll each month. The first and best option is always to process paperwork in a timely manner, so your employees can be paid through the system correctly through this monthly payroll process.

How late pay is processed depends on the type of pay. Base pay (the employee's regular pay) is paid by manual check on the next check printing. Retroactive rate increases, appointment percent increases, overtime, and differential pay will be paid on the next regular payday.

Current and Prior Month's Pay

Hourly Base Wages - departments should submit a "Request for Employee Pay," directly to the Payroll Office. If the payroll office has received paperwork authorizing the position, they will process a manual check on the next day manual checks are printed.

Hourly Prior Month Pay Increases and Small Increases in Hours Worked - should be entered in PHAHOUR by the department timekeeper on the next opportunity.

Monthly Salaried Base Wages - when the Payroll Office receives the paperwork, they will process a manual check on the next day manual checks are printed.

Monthly Salaried Prior Month Pay Increases or Appointment Percent Changes - When Payroll Office receives the paperwork, they will enter the additional pay in PYAHOUR for the next regular payday.

Prior Month Overtime, Shift Differential, etc. - should be entered in PYAHOUR by the department timekeeper on the next opportunity.

Pay Over One Month Late

Monthly Salaried Pay Increases or Appointment Percent Changes that are Over One Month Late - when the Payroll Office receives the paperwork, they will enter the additional pay in PYAHOUR for the next regular payday.

Overtime, Shift Differential, etc, that is Over One Month Late - should be submitted to the Payroll Office on a "Request for Employee Payment." A Payroll Staff member will enter this pay in PHAHOUR for the next regular Payday.

Currently, the only entry you see is in the shift column of PYAHOUR, or PYAREDS, is "1." While that will continue to be the only entry you will see, or make in PYAHOUR, you may begin to see letters in the "shift" filed in PYAREDS and in data warehouse queries. The payroll staff will be using letters to identify months as they process prior months pay. This will allow us to enter increases and reclasses that cover several prior months in PYAHOUR, instead of preparing a manual check for each month's increase. More to come on this after we have tested in for a few months.