The Enterprise Project Portfolio Management Office oversees a portfolio of university-wide programs and projects. Each program is a set of interrelated projects that work together to advance the university's strategic priorities, in alignment with industry best practices. 

 

The Right Projects at the Right Time the Right Way with the Right Resources

Current Projects

Administrative Modernization Program (AMP) Related Projects

  
The Smart Access program enables a foundational capability to provide appropriate access to data and systems to secure OSU's digital assets wherever they may be, in alignment with OSU's IT Strategic Roadmap. The Smart Access Program is being managed in two parts: the Identity Management System project and the Endpoint Management project. 

  • The Identity Project is focused on updating OSU infrastructure and identity management ecosystems.
  • The Endpoint Management Project will enable IT professionals to secure and manage devices to ensure they are properly patched and updated regularly. The project will also implement common tools across IT units at the university.

    

In furthering both Strategic Plan 4.0 and OSU's IT Strategic Roadmap, the Data and Integration Hub Project (DIHub) is working to develop and implement a modern system to support integration of common data between technology systems at OSU in an agile and virtualized manner.

    

Additional Consultation and Support:

  • AMP Process Inventory

University Processes and Systems Projects

     

The Asana Implementation (PPM) project will provide OSU with a centralized platform to manage, prioritize, and analyze our projects and portfolios. This integration promises an array of advantages in optimizing project and portfolio management processes. 

   

The goals of the Building Security Access Control Project are to improve the security of all Corvallis campus buildings, which contributes to safety on campus for students, staff, faculty and visitors. The scope of the project right now includes access controls, security alarms, security cameras, and policy development.   

  

The IT Service Management (ITSM) project aims to elevate the maturity of IT service delivery and service design aligned with best practices in ITSM, while stablishing a standardized and equitable IT support framework. This project will promote synergies among OSU units by providing a single platform for all of OSU IT to leverage and grow. This effort is foundational to AMP, supports Data as a Service, enables Research, and will serve as a catalyst to OSU IT 2.0. 

  

UHR Volunteer Management - This project aims to standardize the volunteer tracking and monitoring process between a university-wide administrative unit and the volunteer service units.

  
USSE Payroll Operations Transition is used to pay and report payroll tax and benefits. Activities are transferring from USSE to the individual universities in Oregon by the end of the fiscal year.

     

The PM/BA Community of Practice project aims to enhance OSU's PM and BA resources by establishing efficient systems, tools, and processes. It facilitates collaboration for delivering maximum value in a scalable and effective manner. This initiative provides a peer network to elevate PM and BA capabilities university-wide. 

  

The Prosperity Widely Shared (PWS) Strategic Planning Model is a 12-week collaboration between OSU leadership and Huron, aimed at reviewing financial models and scenarios through FY30 in order to manage impacts of investment, sequencing, and risk. It provides strategic guidance to achieve targets outlined in PWS. 

   

The AI@OSU Initiative explores the dynamic realm of artificial intelligence (AI) and its influence on Oregon State University. The project will consider the implications and best uses of AI in the areas of teaching, research and business operations from an enterprise-wide perspective; help to ensure responsible, transparent and ethical AI systems. OSU seeks to embrace the opportunities afforded by ethical and thoughtful use of artificial intelligence while charting the next wave of AI innovation. 

  

The Vet-Med EMR Replacement project will upgrade the Electronic Medical Records (EMR) system for the Carlson College of Veterinary Medicine. This modernization aims to enhance both internal operations and customer service processes, ensuring seamless integration with hospital and pharmacy systems while advancing the quality of medical care. 

   

For the eCommerce project, Oregon State University partners with Elavon, the Acquiring Processor for credit card transactions, through the State of Oregon Merchant Card Processing Agreement. The project aims to find an Acquiring Processor that offers cutting-edge technology, personalized customer support, and streamlined integration with university systems.

  

PRAx Process Managment: Oregon State University’s Patricia Valian Reser Center for the Creative Arts recently opened the new PRAx event center. The initiative aims to streamline processes, provide accessible tools, and ensure a well-prepared staff for smoother event logistics and improved performance execution.

Academic and Student-Related Projects

    

The General Education Implementation project is focused on implementing the university's new general education curriculum to create a distinctive and high-quality foundation for OSU's degree offerings, align with the state's Core Transfer Map, improve its legibility for all students, support students' transition to OSU, add touch points for career-readiness, and expand instruction fostering understanding of diversity, equity, and inclusion.

  
The Non-Credit Learning Management System project is working towards centralizing compliance-related trainings for both employees and volunteers across OSU to increase accessibility. Additionally, this project aims to address the need to track completion of these trainings for all who are required to take them.

   

Grad School to Slate Implementation - The Graduate Admissions to Slate project will migrate graduate admissions applications and review processes from Salesforce to Slate. This strategic move aims to unify Slate's use throughout all admission levels (undergraduate, professional, and graduate) covering application processes, reviews, customer relationship management, and communications.

  

Data Support: Including IR Dashboards is a collection of public facing dashboards that transitions the legacy PDFs on the Institutional Research Website into interactive dashboards for public consumption. 

   

The Minority Serving Institution Task Force (MSI) project is a strategic initiative aimed at positioning OSU for MSI status. As our student demographics and the state of Oregon continue to evolve in terms of race and ethnicity, it is essential that we adapt to better serve our diverse student body and their communities.

  

The Academic Affairs Data Project at Oregon State University seeks enhanced assessment tools to support faculty in collecting student work and analyzing course data for program-level and Core Education assessment. The project aims to implement a semi-manual interim solution for the 2024-2025 academic year, ensuring compliance with NWCCU Standard One and maintaining eligibility for federal student financial aid.

Research Related Projects

  

The DFA Framework for Success project guides DFA's strategic direction and progress tracking, providing decision-making tools for employees. It fosters collaboration, enabling diverse roles to share a common language and pursue unified goals in support of OSU's success. 

  

The Enterprise Research Administration (eRA) System (Grants Pre-Award) project aims to implement an integrated eRA system for pre-award and compliance processes, enhancing OSU's research administration lifecycle. This modernization initiative will seamlessly integrate with Workday's post-award grants management module, ensuring comprehensive management of research activities. 

Completed Programs and Projects

  
The DFA Risk Appetite project emerged from the Beaver Works program to provide employees with an understanding of the amount and type of risk that DFA is willing to take to meet its objectives. The Risk Assessment Tools that were developed along with the statements provide supporting tools.

  
The EPPMO provided program management support to the Department of Public Safety (DPS) as the university designed its public safety program to include Corvallis campus law enforcement.

  
OSU hires and processes approximately 8,330 student appointments and 2,529 graduate student appointments each year. Using a combination of technological tools and process efficiencies, the Benny Hire project streamlined the hiring process for hourly student employees and graduate assistant appointments.

   

The EPPMO provided project management for implementation of OSU's partnership with LinkedIn Learning through 2025. LinkedIn Learning is an online educational platform with over 16,000 video courses covering business, technology, and creative topics, and is available at no cost to all active OSU faculty, staff, and students. 

  

The Beaver Works (Business Operations) program was a set of projects designed to address a broad range of business policy and process improvements and increase Division of Finance and Administration units’ effectiveness and efficiency.

  

The Elliott State Research Forest project brings together stakeholder's across OSU's College of Forestry, state and college level advisory committees, Oregon Department of State Lands, and the public to consider the potential transformation of the Elliott State forest into a state research forest. 

  

  

EPPMO supported OSU's effort to build a systematic approach to talent management that addresses the full employment life cycle to advance the mission of OSU by better attracting, developing, and retaining talent academic faculty, professional faculty, staff, public safety personnel and graduate employees. The Managerial Competency Framework contributes to this approach with a focus on talent development.

   

EPPMO supported the partnership between Division of Extension and Engagement, Division of Student Affairs, and the Office of Institutional Diversity on standing up Access OSU, a project to increase family and student access to information about attending college. Access OSU will also help prospective students develop early relationships with OSU and its student support services through programs designed to build trust among communities of color, specifically African American/Black, Native/Indigenous/Pacific Islander, and Hispanic/Latinx communities.

  

PacWave South is an in-development, state-of-the-art, pre-permitted, accredited, grid-connected, wave energy test facility; developed in partnership with the US Department of Energy, the State of Oregon, OSU, and local stakeholders. 

  

The DFA Framework for Success project takes a comprehensive approach in supporting informed and transparent decision-making across the Division of Finance and Administration for the benefit of the university.

  
The Performance Management Pilot project is focused on redesigning the performance evaluation process and system for the OSU IT and Controller's units within the broader context of talent management at OSU that supports Strategic Plan 4.0 and the basis of the University Human Resources strategic plan.

   

To further support a culture of inclusiveness and compliance with disability-related laws and regulations such as the Americans with Disabilities Act, the ADA31 Task Force project focuses on the implementation of recommendations from the ADA31 Task Force report.

  

Part of the Beaver Works program, the Non-Student Billing and Receivables project is focused on standardizing, simplifying and modernizing non-student billing and receivable operations across OSU.

   

In 2021, the Oregon Legislature passed Senate Bill 233 requiring public Oregon community colleges and universities to improve academic credit transfer and transfer pathways (Common Course Numbering) between Oregon's public community college and universities. EPPMO provides project management support related to project progress and information tracking to inform updates and communication.

  

The Roles @ OSU project will develop a framework for university-defined roles that can then be shared and leveraged across the university. These roles will be used to govern the level of access to university-wide applications and services. In the future, OSU employees and students will be able to quickly access data and systems automatically based on their status, job or function within the university.

  

The Beaver Hub (Student Experience CRM) project is focused on identifying, acquiring, and implementing a single, university-wide approach and customer relationship management platform that will support OSU's efforts to communicate and engage with matriculated students in a coordinated and personalized manner. 

  

AMP Request for Proposal (RFP) support: Benefits include contracting of organizational change management, business process improvement (BPI), and implementation vendors for AMP.

    

Additional Consultation and Support:

  • Faculty Administrative Process Burden
  • AMP Staff Augmentation