With advanced planning and effort, lodging can be paid with the departmental P-Card.

  • To use the P-Card as the final payment method, in most cases you will need to make advance arrangements with the hotel. Ask for a preauthorization form from the hotel to authorize the P-Card to be charged for lodging expenses (room and taxes only).

It is most common for the traveler to use their personal credit card to book and pay for lodging, submitting a reimbursement request upon the traveler’s return. Alternatively, the P-Card can be used to hold the reservation, with the traveler paying on-site with their personal credit card, to be reimbursed later.