Policy Steward: 
Payroll Manager
Format Updated: 
University Policy & Standards Converted: 

* Following are links to the current Fiscal Operations (FIS) & Payroll (PAY) Administrative Policies & Procedures Manuals located on OSU's Finance and Administration website @ that will eventually be rewritten into fiscal rules related to Payroll Information


Unclassified Employees

Unclassified employees include Professorial Faculty, Research Associates, Senior Instructors, Instructors, Senior Faculty Research Assistants, Faculty Research Assistants, and appointments to a professional title without rank.

See PAY 400: Payment of Unclassified Employees in the Payroll (PAY) Manual for a definition of appointment types, methods of payments, forms, summer session appointments, academic wage appointments, earnings and account codes, overload pay, and graduate assistant appointments.

Classified Staff

Definitions and information about classified and temporary classified employee employment types and employee registration instructions can be found in the EBook located on the Human Resources website and under PAY 500: Payment of Classified and Temporary Employees.

Student Employees

A Student employee is an individual whose primary effort is directed toward receiving a formal education and whose work effort is part-time and secondary in nature.  A student employee may be enrolled in either a secondary or a post-secondary institution. See PAY 200: Payment of Student Employees for information on the payment of regular student wages, Federal College Work-Study Program (FCWSP) funds and non-system student wages.

Graduate Research Assistants/Graduate Teaching Assistants

Graduate Research Assistants and Graduate Teaching Assistants can be appointed to work between .2 FTE and .49 FTE.  These appointments consist of a salary and relief of the instructional portion of tuition and fees at .2 FTE and above.  The differential between resident graduate tuition and nonresidential graduate tuition is waived by the University.  The residential graduate tuition is credited to the student’s account and charged to the index that pays the GRA/GTA salary, unless the index is associated with a sponsored agreement where the sponsor does not authorize this cost in their policy.

Recommended salary levels are available from the Graduate School.  See Definitions section, Payroll Handbook, and Graduate School website for further information about these appointments.

Postdoctoral Scholars and Clinical Fellows

Postdoctoral scholars are employees/trainees who receive salaries funded by research grants or other university funds and work under the supervision of a principal investigator who is an Oregon State University faculty member.  These scholars and fellows do not receive tuition remission and are not represented by the Graduate Employee Union. They are eligible for medical benefits through the Graduate Employee Union’s health plan. See the Graduate School website for further information.

Appointments are based upon the postdoctoral scholar's research credentials and availability of funds. Appointments should be full-time unless exceptional circumstances require a lower appointment level. Appointments below 0.5 FTE are not permitted. When appointing a postdoctoral scholar at less than full time, the faculty mentor and the postdoctoral scholar must clearly articulate the impact of the lower appointment level on expectations for research and training.

There are also post-doctoral fellows who are not paid employees of OSU. They are trainees who are funded by portable fellowships awarded by entities external to Oregon State University. Because post-doctoral fellows are not considered Oregon State University employees, they are not entered into the University's payroll system nor paid as employees. Instead, their funding is managed by the Office of Sponsored Research and Award Administration (OSRAA) via Accounts Payable.