Number: 
03-140-105
Type: 
Rule
Policy Steward: 
Sr Payment & Systems Manager
Format Updated: 
University Policy & Standards Converted: 
Status: 
Current
Revision Date: 
Thursday, August 26, 2010

This information replaces FIS 406-09 Prepayments (Cash with Order)

 

Some vendors require advance payment before providing goods or services.  All prepayments require documentation for audit purposes and clear communication to the vendor.  Documentation may be provided by one or more of the following:

  • Vendor invoice specifying required prepayment
  • Purchase Order
  • Registration Form
  • Vendor Quote
  • Customer order form/work order/job order
  • Contract