Number: 
03-150-904
Type: 
Rule
Policy Steward: 
Director of FA&A
Format Updated: 
University Policy & Standards Converted: 
Status: 
Current
Revision Date: 
Thursday, August 15, 2013

* This information replaces FIS 1104 Rule Codes

 

Rule Codes

Rule codes group similar transactions for internal posting and tell the computer how to process documents. For this reason, do not mix rule codes on a single document. The most frequently used are listed below. Each rule code begins with either a letter or a number.

1 =

Budget Entry

1BTE

Operating Budget Adjustment (fund type 11) – Budget Office use only

1BUE Initial Budget (fund type 11) – Budget Office use only
1%GF Unit Budget Adutment (fund type 11, within the same fund and college) – BC has final approval
1%GP Unit Budget Adjustment (fund type 11, between general & special project funds, within the same college) – BC has final approval
1%AS Unit Budget Adjustment (fund types 12 through 29) – BC has final approval
1PBA

Project Budget (fund types 3x and above) where award is being increased or decreased – OSRAA has final approval

1PBB  Rebudget within the same index/fund. Most commonly used by BCs. OSRAA has final approval.

1PBC  Closeout when budget is reduced to close. OSRAA has final approval.

1PBD  Initial budget on all new awards (this does not include pending budgets). OSRAA has final approval.

1PBE  Other Budget not counted as an actual award (i.e. pending indexes). OSRAA has final approval.

2 =

Encumbrances

2ENC

Original Encumbrance

2LIQ

Encumbrance Total Liquidation/Encumbrance Closed

2LQP

Encumbrance Part or Total Liquidation/Encumbrance Open

3 =

Journal Entry (See Ex003-22 Business Center – JV Rule Code Matrix for further info)

5 =

General Ledger

5GLC

General Ledger Conversion Rule

6 =

Automated  FUPLOADS

7 =

Payroll Encumbrances and OPE

8 =

Accounts Receivable (cash)

C =

Cancel Checks

CNNC

Cancel check - C/M w/o encumbrance

CNNI

Cancel check - Invoice w/o encumbrance

D =

Depreciation

E =

Encumbrances

E090

Year End Encumbrance Roll

G =

Grant/Cost Share

GRCC

Grant - Cost Share Charge

GRCG

Grant - Cost Share Grant

GRIC

Grant - Indirect Cost Charge

GRIR

Grant - Indirect Cost Recovery

H =

Payroll

I =

Invoices

INNI

Regular Invoice

INEC

Credit Memo with Encumbrance

INEI

Invoice with Encumbrance

INEP

Invoice with Encumbrance Charged PY

INER

Credit Memo with Encumbrance PY

P =

Purchase Orders

PORD

Establish Purchase Order

PCRP

Cancel Purchase Order in Prior Year