Controller's Unit Policy Program

401-01 --> 401-05: Payroll-General Information

401-06: Payroll Errors

401-07/08: Payroll-Vacation, Sick and Compensated Absences

401-09 Personal Activity Report Forms

402: Fringe Benefits

403: Graduate Assistant Employed by Non-Academic Unit

404: Arranging for Automated Clearing House (ACH) Payments

405: Purchase Orders and Encumbrances

406: Vendor Invoice Processing-General

• 406-01: Trade-in of Capital Equipment
• 406-02: Vendor Invoice Numbers
• 406-04: Signatures
• 406-05: Invoice Adjustments
• 406-06: Credit Memos
• 406-07: Discounts
• 406-08: Interest Penalty on Overdue Accounts Payable
• 406-09: Prepayments
• 406-10: Paying Taxes
• 406-11: Payment Terms
• 406-12: Lost or Stolen Checks
• 406-13: Vendor Maintenance
• 406-14: One-Time Vendor Refunds

407: Personal Reimbursements

• 407-01: Cash Out
• 407-02: Petty Cash
• 407-07: Departmental Advances
• 407-08: Travel Advances

408: Centralized Processing of Expenditures

• 408 Auto Pay
• 408-01 Procurement Cards

409: Determine What Account Code to Use

410: Expenditure Types

• 410-01 Alcoholic Beverages
• 410-02 Cell Phone Charges
• 410-03 Donations, Contributions, and Sponsorships
• 410-04 Flower Purchases
• 410-05 Hosting Groups and Official Guests
• 410-06 Memberships and Dues
• 410-07 Non-Travel Meals and Refreshments
• 410-08 Employee Recognition
• 410-09 Graduation Event Expenses
• 410-10 Royalties
• 410-11 Fellowships, Scholarships, and Student Payments
• 410-12 Student Travel Recruitment Costs
• 410-13 Student Award Payments
• 410-14 Subscriptions
• 410-16 Thesis Copying and Binding
• 410-17 Thesis Microfilming
• 410-18 Apprenticeship Program for Science and Engineering
• 410-19 Other Apprenticeship Costs
• 410-20 Payment of Fines
• 410-21 Conference Expenses
• 410-22 Licenses and Occupational Fees
• 410-23 Testing Incentives
• 410-24 Use of University Property / Facilities for Personal Use
• 410-25 Payments for Services
• 410-27 Gift Cards or Certificates
• 410-28 Greeting Cards
• 410-29 Meals on One Day Trip (no overnight stay)
• 410-30 Communications: Internet Services and Other Mobile Devices
• 410-31 Utilities for Short Term Field Crew Housing
• 410-32 Participant Support Costs
• 410-33: Communications Allowance

411: Travel

412: 1099 Reporting

413: Non-Resident Aliens (NRA)

414: Revolving Funds

415: Relocation and Moving