Code | Title | |
---|---|---|
09388 | Vehicle Fuel Internal Sales |
Vehicle Fuel Internal Sales |
09390 | Administrative Services Internal Sales |
Admin Services Internal Sales |
09391 | Miscellaneous Internal Sales |
Miscellaneous Internal Sales |
09392 | Miscellaneous Services Internal Sale |
Miscellaneous Service Internal Sales |
09393 | Specialized Service Center - Operations & Maintenance Internal Sales |
Operation and maintenance income from fully costed specialized service center. See also 28203 - Operation and Maintenance of Physical Plant Overhead Charge. |
09394 | Specialized Service Center - General & Administrative Internal Sales |
General and administrative income from fully costed specialized service center. See also 28204 - General Administration Overhead Charge. |
Code | Title | |
---|---|---|
10102 | Unclassified Salaries - Faculty |
Effective July 1, 2003, replaces account 10101 for salaries paid to full or part-time unclassified, faculty employees in permanent positions connected to employee classes UA, UB, UC, UD, UX and XX. It includes paid leave occurring during the normal course of employment. This code should not be used for amounts paid in excess of an employee's budgeted salary (see Unclassified Pay account codes 102xx). |
10103 | Staff-Unclassified Salaries - Non-Faculty |
Effective July 1, 2003, replaces account 10101 for salaries paid to full or part-time unclassified, non-faculty employees in permanent positions connected to employee classes UE, UF, UG, UH, UV, UW and UY. It includes paid leave occurring during the normal course of employment. This code should not be used for amounts paid in excess of an employee's budgeted salary (see Unclassified Pay account codes 102xx). |
10105 | Foreign Assignment - Unclassified Salary |
Basic salary for persons on long-term international assignments. International sponsored projects call for a clear distinction between salaries of those paid for on-campus work and those paid on long-term international assignments. |
10107 | Other Unclassified Salary- Stipend |
Salary paid to unclassified staff members for services that are part of their appointment in addition to their regular salary (e.g., department chair). This account code should be used for regular, recurring payments. |
10123 | Sabbatical Leave |
Payment of a fixed percentage of salary while on sabbatical leave. |
10201 | Unclassified Overload Pay - Instructional |
Special or additional pay to compensate unclassified staff members for instructional services rendered that exceed full-time employment (e.g., when additional service causes a faculty member's "Term" FTE to exceed 1.00). If the employment contract period is shorter than 12 months, the provision applies only for the months to which the contract pertains. This pay is not considered salary for retirement purposes. |
10202 | Unclassified Overload Pay - Non-Instructional |
Special or additional pay to compensate unclassified staff members for non-instructional services rendered in excess of full-time employment (e.g., when the additional service causes a faculty member's "Term" FTE to exceed 1.00). If the employment contract is shorter than 12 months, this provision applies only for the months to which the contract pertains. |
10203 | Summer Unclassified Pay - Instructional |
Pay to nine-month unclassified staff members who serve in instructional capacities during summer term. This account code applies to summer only and should not be used for services by unclassified staff members on 12-month appointments. For service exceeding the full-time summer term appointment, use either code 10201 - Supplemental Unclassified Pay - Instructional. |
10204 | Summer Unclassified Pay - Non-Instructional |
Pay to nine-month unclassified staff members serving in a non-instructional capacity during summer term. This account code applies to summer only and should not be used for services by unclassified staff members on 12-month appointments. For service exceeding the full-time summer term appointment, use code 10202 - Supplemental Unclassified Pay - Non-Instructional. |
10207 | Unclassified Employee Award |
Amounts awarded to unclassified employees in recognition of special service or accomplishments. These amounts are subject to income tax and Social Security withholdings and are taxed at the supplemental rate. This pay is included in employee's gross income and is W-2 reportable. This pay is considered salary for retirement purposes. This account code is to be used only through the payroll system. |
10208 | Unclassified Retirement Incentive Payment |
Unclassified early retirement incentive payment. Amounts paid using this account code are taxed at the supplemental rate. |
10209 | Other Unclassified Pay |
Pay to unclassified employees for services not covered by their appointments that do not exceed full-time employment for the months to which the contract pertains. This code can include pay to board members, teachers supervising student teachers for non-instructional services, adjunct faculty and 1039 hour appointments. |
10211 | Unclassified Vacation Pay |
Payments for accrued vacation to unclassified employees on 12-month appointments. Payments are made when an employee terminates or when an employee transfers to a nine-month Unclassified appointment. If the employee transfers to a classified position, vacation accrual rate and pay are regulated by applicable collective bargaining unit agreements. Amounts paid using this account code are taxed at the supplemental rate. |
10217 | Moving Expenses-Taxable |
Direct reimbursement of taxable payments for expenses associated with an employee change of residence. Applies to both employee transfers and moving new employees. Use this code for reimbursements paid directly to the employee. The employee will receive a check for the net amount after taxes are withheld. Amounts paid using this account code are taxed at the supplemental rate. For reimbursement to an outside vendor on behalf of the employee, see account code 10780 - Employee Moving Expenses Taxable. (See account code 10790 for non-taxed moving expense reimbursements.) For additional information, see Fiscal Policy Manual Fringe Benefits -- Moving Expenses. |
10220 | Post-Differential Unclassified Pay |
Additional compensation to employees for service at places in foreign areas where conditions of environment are difficult, physically demanding or potentially unhealthy. |
10230 | Sea Pay |
Premium pay to OSU unclassified employees who have no professional rank, such as research assistants, for each day at sea in excess of six consecutive days. |
10231 | Unclassified Fair Labor Standards Act (FLSA) Overtime |
Used to record unclassified overtime pay due to FLSA requirements. |
10232 | Compensatory Time Payoff - Unclassified |
For use in comp time payoffs for unclassified employees who are not FLSA exempt. Amounts paid using this account code are taxed at the supplemental rate. |
10233 | Unclassified - Fair Labor Standards Act (FSLA) Shift Differential |
To pay FLSA shift differential wages for non-exempt (FLSA) unclassified employees. |
10234 | FLSA Overtime on Premium Pay-Unclas |
To record FLSA overtime for unclassified employees related to pay issued on account 10233 - Unclassified - FLSA Shift Differential. |
10240 | Unclassified Perquisites |
Compensation recorded to reflect the taxable value of employee perquisites, including meals and lodging, provided to an unclassified employee in addition to regular pay. |
10251 | Unclassified Cash Allowance-Taxable |
Cash allowances paid to unclassified employees for using their personal assets to conduct university business as required by their position or their employment contract. The use of personal assets can include electronic communication devices (such as cell phones), internet service connections, and vehicles (does not include travel reimbursement). Cash allowances may also include other unique cash payments that may be specified by employment contracts but not subject to effort reporting. These allowances are all tax subject and excluded from effort reporting for A-21 purposes. |
10301 | Staff-Classified Salaries |
Salaries and wages paid to classified employees in permanent positions. It includes pay while on sick or vacation leave as well as pay for holiday time taken during the normal course of employment. This code excludes the following: Vacation pay at time of termination and vacation payments made per SEIU/OPEU bargaining agreement (see account code 10411), Compensatory pay in lieu of time off (see account code 10412), Overtime pay (see account code 10421), Holiday worked pay. |
10406 | Lump Sum Back Pay - Classified |
This is a lump sum payment given to compensate a classified employee retroactivelybecause of work-out-of-class, a retroactive reclassification, or compensation error. This account code should be used to pay amounts prior to the current fiscal year. Back pay in the current fiscal year is to be processed separately by affected month. |
10409 | Other Management Service & Classified Pay |
Pay for services not identified by position in the original or current budget. It includes pay types not otherwise specified in the 104XX series that are authorized by ORS 240.235. |
10410 | Temporary Employees Pay |
Pay for services of temporary employees. |
10411 | Vacation Pay |
Payments made to classified employees upon termination or in accordance with SEIU/OPEU contract terms. It excludes pay to an employee on regular vacation(see account code 10301 - Staff - Classified Salaries). Amounts paid using this account code are taxed at the supplemental rate. |
10412 | Compensatory Pay |
Payments in lieu of time off for accrued compensatory time. Amounts paid using this account code are taxed at the supplemental rate. |
10413 | Pay in Lieu of State - Paid Retirement |
Differential payments to employees in seasonal positions who were employed at least one previous season and who are not participating members of PERS. The differential is 6% of the regular pay and ceases the pay period before the employee begins to participate in PERS. |
10414 | Work Out of Class |
Payments to classified employees for work in higher classifications as specified under the SEIU/OPEU bargaining agreement. |
10415 | Shore Leave Pay |
Pay for shore leave earned by OSU ships' crew members when the ships are out of home port. The accrual rate and use of shore leave are specified under bargaining agreement provisions. |
10416 | Bilingual Differential Pay |
Differential pay to employees who have been recruited, and fill positions, requiring biligual skills (including sign language) as a condition of their employment, per the terms of the SEIU/OPEU bargaining agreement. |
10417 | Employee Award |
Cash awards paid to classified staff. These awards include Employee Suggestion Awards and institutional awards. Amounts paid using this account code are taxed at the supplemental rate. |
10419 | Fair Labor Standards Act (FLSA) Overtime on Premium Pay |
Pay for time worked during which an employee satisfies these criteria: Is subject to Fair Labor Standards Act (FLSA) overtime provisions, Works more than 40 hours in any work week, Has premium pay on account codes 10413-10415 or 10431-10440 for hours worked in the same work week |
10420 | Penalty Pay-Call Back |
Penalty pay to classified employees under bargaining agreement provisions when an employee has been released from duty and is called back prior to their normal starting time. The employee is paid a minimum of two hours pay at the overtime rate. Any time over two hours is paid at the employees regular rate of pay. |
10421 | Overtime-Classified |
Pay for time worked in excess of eight hours per day (10 hours per day for a four-day schedule, etc.) or in excess of 40 hours per week within the employee's basic work week. Pay is calculated at one and one-half times the rate entered. |
10425 | SEIU/OPEU Electrician Differential |
Differential wages for employees licensed as supervisory electricians as specified in the SEIU/OPEU bargaining agreement. |
10432 | Special Duty Pay |
Extra pay for work performed more than 20 feet above the ground or water and for which safety ropes, scaffolds, boatswain chairs or similar safety devices are required. This account also applies to employees that are required to use a self-contained underwater breathing apparatus or other sustained underwater diving equipment and have current certification for such equipment. The employee receives a high-work or diving differential as specified in the SEIU/OPEU bargaining agreement. |
10433 | Lead-Work Differential |
Premium pay while performing as a lead worker. Lead-work differential is a base-pay supplement for employees formally assigned lead-work duties by their supervisors. Lead-work differential is not computed at the rate of time and one-half for overtime or holiday work. This code is also used for charge differential for Licensed Practical Nurses. |
10435 | Shift Differential Pay |
Shift differential is premium pay for work between 6pm and 6am. This code applies to classified employees eligible for overtime pay. It excludes employees with temporary appointments and part-time employees who work less than 32 hours per month. The following apply to shift differential: The differential rate and the work hours during which the differential applies vary with the bargaining representation. Shift differential is not computed at the rate of time and one-half for overtime or holiday work. Shift differential is not paid for periods of leave of absence with pay, such as vacation and sick leave. |
10436 | Stand-By/On-Call Pay |
Pay to classified employees for stand-by (or on-call) time. The following apply: An employee is on stand-by when required to be available for work outside their normal working hours. An employee is not on stand-by once they begin performing assigned duties and is accruing pay for the time worked. Stand-by pay applies to those classified employees who are eligible for overtime pay, except employees covered by collective bargaining agreements that do not contain this provision. Stand-by is not counted as time worked when computing overtime pay. The hours' requirement and pay rates vary with bargaining representation. |
10438 | Shift Differential Pay-Night |
Premium pay for night work, also referred to as the graveyard shift. This code applies to classified employees eligible for overtime pay. It is used for employees represented by bargaining unit agreements that distinguish between evening and night shifts. If no such distinction exists, use code 10435 - Shift Differential Pay. |
10440 | Classified Perquisites |
Compensation recorded to reflect the taxable value of employee perquisites including meals and lodging provided to a classified employee in addition to regular pay. |
10446 | Charge Differential |
Temporary hourly differential for a Staff Nurse or Registered Nurse 1 who has been assigned charge duties as specified in the SEIU/OPEU contract. For Licensed Practical Nurses, see account 10433. |
10451 | Classified Cash Allowance-Taxable |
Cash allowances paid to classified employees for using their personal assets to conduct university business as required by their position or their employment contract. The use of personal assets can include electronic communication devices (such as cell phones), internet service connections, and vehicles (does not include travel reimbursement). Cash allowances may also include other unique cash payments that may be specified by employment contracts but not subject to effort reporting. These allowances are all tax subject and excluded from effort reporting for A-21 purposes. |
10453 | Differential, Campus Dispatcher PSA |
Differential, Campus Dispatcher PSA |
10480 | Special Campus Security Differential |
Premium pay to employees who are designated as special campus security officers (ORS 352.385). |
10481 | Nuclear Reactor License Differential |
Premium pay to employees who are required to possess a nuclear reactor operator's license by the Institution where such a license is not a requirement of the classification. |
10483 | Differential, Confined Space |
Employees shall be paid a differential of one dollar ($1.00) per hour for all time spent working in OSHA permit-required confined space (permit space), currently defined at 29 CFR 1910.146. |
10484 | Differential, Campus Dispatcher |
An additional 10% differential over the base rate will be paid to Campus dispatchers who are required to receive and successfully complete the telecommunicator training offered at the Department of Public Safety and Standards and Training. |
10485 | Differential, Veterinary Technician |
An additional 10% differential over the base rate will be paid to Veterinary Technicians required to receive and maintain an Oregon Veterinary Medical Examining Board certification. |
10486 | Differential, Early Childhood Special Education |
A differential of ten percent (10%) over base rate will be paid to employees in positions which specifically require, and have been specifically recruited, to work with children with special needs as a condition of employment. This is a premium pay earn code. |
10501 | Student pay - regular |
Pay to students enrolled at OSU, who perform work for the University. |
10503 | Federal Work Study Program-Student |
Pay to students employed under the Federal Work Study Program. |
10507 | Student Employee Awards |
Amount awarded to student employees in recognition of special service or accomplishments. Subject to income tax and FICA withholding. This pay is included in employee's gross income and is W-2 reportable, and is not considered income for retirement purposes. Amounts paid using this account code are taxed at the supplemental rate. (See 10629 - Other Graduate Assistant Pay, for graduate students) |
10510 | Non-OUS Student |
Pay to students not enrolled in any OUS institution. (See 10501 - Student Pay - Regular, for OUS enrolled students) |
10520 | Overtime - Non-OUS Student |
Pay for overtime worked, to student employees not enrolled in any OUS institution. Pay is calculated at one and one-half times the rate entered. |
10521 | Overtime - OUS Student |
Pay for overtime worked, to student employees enrolled in any OUS institution. Pay is calculated at one and one-half times the rate entered. |
10540 | Student Perquisites |
Compensation recorded to reflect the taxable value of employee perquisites, including meals and lodging, provided to a student employee in addition to regular pay. |
10609 | Pharmacy Clinical Fellows |
Salaries paid to pharmacy trainees, interns and residents in programs coordinated with OHSU. |
10610 | Department of Veterinary Medicine (DVM) Clinicians |
Salaries paid to post-doctoral D.V.M. clinicians with a rank of clinical fellow at OSU. |
10620 | Graduate Teaching Assistants |
Pay to teaching assistants serving under unclassified appointments. This code should not be used for stipends or other support expenditures. |
10621 | Federal Work Study Program (FWSP) Graduate Teaching Assistants |
Pay to graduate teaching assistants employed under the FWSP. |
10622 | Graduate Teaching Assistant (GTA) Requiring Fee Remission Subsidy |
Pay to graduate teaching assistants serving under unclassified appointments on grants, contracts or cooperative agreements for which fee remission costs are not an allowable expenditure. Related fee remission costs are charged to accounts other than the pay accounts. (See account code 10952 - Graduate Assistant Fee Remission Subsidy) |
10623 | Summer Graduate Teaching Assistants |
Pay to nine-month graduate teaching assistants on summer appointments. This code should not be used for graduate teaching assistants on 12-month appointments. |
10625 | Summer-Graduate Research Assistants (GRA) |
Pay to nine-month graduate research assistants on summer appointments. This code should not be used for services by graduate research assistants on 12-month appointments. |
10629 | Other Graduate Assistant Pay |
Special or additional pay to graduate assistant staff members for services related to their institutional appointments. Includes Graduate Student award pay and recruitment and retention differential. |
10630 | Graduate Research Assistants (GRA) |
Pay to research assistants serving under unclassified appointments. This code should not be used for stipends or other support expenditures. |
10631 | Federal Work Study Program (FWSP) Graduate Research Assistants (GRA) |
Pay to graduate research assistants employed under the FWSP. |
10632 | Graduate Research Assistant (GRA) Requiring Fee Remission Subsidy |
Pay to graduate research assistants serving under unclassified appointments on grants, contracts or cooperative agreements for which fee remission costs are not an allowable expenditure. Related fee remission costs are charged to accounts other than pay accounts. (See account code 10952 - Graduate Assistant Fee Remission Subsidy). |
10639 | Other Clinical Fellow Pay |
Special or additional pay to clinical fellows for services related to their appointments. |
10640 | Perquisites - Fellows/Graduate Assistant |
Compensation recorded to reflect the taxable value of employee perquisites, including meals and lodging, provided to a clinical fellows and graduate assistants in addition to regular payand differentials. See 10629 - Other Graduate Assistant Pay, for recruitment and retention differential payments. |
10752 | Domestic Partner Benefit (Taxable) |
The imputed tax value of benefit premiums attributable to domestic partner coverage. |
10780 | Moving-Employee-Taxable |
Includes pre-move house hunting trips, temporary living expenses, costs associated with the sale of an old residence, costs associated with the purchase of a new residence, and meals associated with travel to the new location. Use this code for reimbursements paid to an outside vendor on behalf of the employee. The amount of the moving expense reimbursement received through the accounts payable system is added to the employee's gross pay so additional taxes will be withheld. For direct reimbursement to the employee, see account code 10217 - Moving Expenses Taxable. For additional information, see FASOM Section 10.3: Compensation -- Fringe Benefits -- Moving Expenses. |
10781 | Temporary Living & Supplemental Allowance-Employee |
Payments to an employee for temporary living expenses for a period of 30 consecutive days after obtaining employment or for the first 90 days for a foreign move. |
10787 | Housing Rentals-Employee |
Expenditures for rent of a temporary residence for an employee who is working on a project away from his or her home station. The payment is made to, or on behalf of, the employee. |
10788 | Cost-of-Living/Post Allowance-Employee |
Cost-of-Living (COL) allowance is granted to an employee officially stationed in a foreign area where COL is substantially higher than in Washington D.C. This account is to be used only for individuals paid from sponsored funds and only to the extent allowed by the sponsoring agency and contractual agreement. |
10790 | Moving-Employee-Non-Taxable |
Expenses for the transport of an employee's household goods and travel from his or her old location to the new location. The distance must be at least 50 miles. These expenses are not taxable. Pay through accounts payable. For additional information, see Fiscal Policy Manual Fringe Benefits -- Moving Expenses. |
10904 | OPE Journal Voucher (JV) Adjustment Health/Life |
This code is to be used only in the operating ledger to record adjustments made with a journal voucher to a specific OPE Health/Life component. If the automatic OPE component calculation on a payroll redistribution does not result in the correct OPE being transferred, the amount may be moved by use of this code. |
10907 | OPE Journal Voucher (JV) Adjustment Retirement |
This code is to be used only in the operating ledger to record adjustments made with a journal voucher to a specific OPE Retirement component. If the automatic OPE component calculation on a payroll redistribution does not result in the correct OPE being transferred, the amount may be moved by use of this code. |
10908 | OPE Journal Voucher (JV) Adjustment Other |
This code is to be used only in the operating ledger to record adjustments made with a journal voucher to a specific OPE Other component. If the automatic OPE component calculation on a payroll redistribution does not result in the correct OPE being transferred, the amount may be moved by use of this code. |
10931 | Accrued Vacation Leave |
Charges to operating funds to record compensated absences liability for accrued vacation leave. |
10933 | Accrued Compensatory Leave |
Charges to operating funds to record compensated absences liability for accrued compensatory leave. |
10934 | Accrued Deferred Compensation (Unfunded) |
Accrued Deferred Comp (Unfunded) |
10935 | Accrued Employee Termination Expense |
Accrued Employee Termination Exp |
10951 | Graduate Assistant Fee Remissions |
Charges for actual graduate assistants' fee remissions' expense. The amount of instruction fee remitted for a graduate assistant is disbursed to accounts from which he or she is paid during the term. |
10952 | Graduate Assistant Fee Remission Subsidy |
Charges for actual graduate assistants' instructional fees remitted but charged to accounts other than the account from which the salary is paid -- for all terms except Summer Term . This covers cost-sharing or subsidy costs for grants, contracts or cooperative agreements for which graduate assistants' fee remissions are not an allowable expenditure. (See account codes 10622 - GTA Requiring Fee Remission Subsidy and 10632 - GRA Requiring Fee Remission Subsidy). |
10953 | Graduate Assistant Fee Remission Subsidy-Summer |
Charges for actual graduate assistants' instructional fees remitted but charged to accounts other than the account from which the salary is paid -- only during Summer Term (since Summer Term is not supported by general institutional budgets). This covers cost-sharing or subsidy costs for grants, contracts or cooperative agreements for which graduate assistants' fee remissions are not an allowable expenditure. (See account codes 10622 - GTA Requiring Fee Remission Subsidy and 10632 - GRA Requiring Fee Remission Subsidy). |
10964 | OPE Unclassified Health/Life |
OPE Unclassified Health/Life |
10967 | OPE Unclassified Retirement |
OPE Unclassified Retirement |
10968 | OPE Unclassified Other |
OPE Unclassified Other |
10974 | OPE Classified Health/Life |
OPE Classified Health/Life |
10977 | OPE Classified Retirement |
OPE Classified Retirement |
10978 | OPE Classified Other |
OPE Class Other |