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Fiscal Policy Program

2003 Revisions

October 11

Policy	Summary of Change
FIS 002 Definitions	Added terms: Internal Management Directive, Moving Expenses, Sabbatical Leave-Supplement, and Stipend. Revised terms: Credit Memo, Reduction of Expense, Reimbursements.
FIS Ex003-01 FIS Acronym List	Replaced exhibit with FIS Acronym list.
FIS 102-08 Travel Paid by Outside Source	Identified what funds should be initially used to pay expenses and added procedures for depositing checks directly paid to employee.
FIS 404 Arranging for Automated Clearing House (ACH) Payments	Added this information to the manual.
FIS 406 Vendor Invoice Processing	Identified what information needs to be on a vendor's invoice.
FIS 407 Employee Reimbursements	Revised option for payment of employee reimbursements.
FIS 407-01 Travel Reimbursements	Expanded area by adding specific information for the different employees/non-employees.
FIS 407-02 Personal Reimbursements	Added requirement of "clear business purpose" and requirement for long distance cell-to-cell phone calls.
FIS 408-03 Travel Agencies (airfare)	City Pairs program and OSU contracted travel agencies cannot be used for someone on a Personal Services Contract (PSC) or a vendor.
FIS 409-01 Account Code Restrictions by Fund Type	Added new account codes and revised several existing ones.
FIS 409-03 Determining Whether an Activity is Program Related or Training	Added 409-03, new information.
FIS 410-05 Hosting Groups & Officials	Added information on hosting and alcohol.
FIS 410-06 Memberships and Dues	Added section (h.) Personal memberships in social and sports clubs.
FIS 410-07 Paying for Meals and Refreshments Served at Intradepartmental Functions	Added information on refreshments.
FIS 410-21 Postage Orders	Deleted.
FIS 410-21 Conference Expenses	Added "new."
FIS 410-22 Prepaid Calling Cards	Added detailed information on use and instructions for use.
FIS 410-25 Payment for Services	Changed title from Personal Services Contracts to Payment for Services and updated information.
FIS 410-29 Meals on One Day Trip (no overnight stay)	Added this new section to manual.
FIS 801-05 Travel	Added two options for processing travel reimbursements for a trip beginning on one fiscal year and ending on the next fiscal year.
FIS 1101 FOAPAL Elements	Added Funds 438xxx information.
FIS 1106-05 Payment of Travel Reimbursements	Updated the process and requirements for travel reimbursements.
FIS 1107-01 Doing a Correction or Redistributing Charges	Added GRA/GTA Fee Remission (1095x) redistribution information.
FIS 1107-04 Service Center Reimbursements - 09xxx Account Codes	Can only use 09xxx account codes with 09xxxx funds.
FIS 1109-01 Year End Budget Journal Voucher	Added "Budget" to title.
FIS 1111 Document Approval History	Added "Use Banner forms FOIAPHT or FOIAPPH".
FIS Section 1400 Policies	Reorganized and renumbered section 1400 to allow future policies to be added without disrupting the current organization of section.
FIS 1405 Cellular Phone Policy	Added specific examples of business related expenses.

October 7

Policy	Summary of Change
FIS 002 Definitions	Revised Bad Debt Allowance definition.
FIS 102-05 Gifts, Grants and Contracts Income	Added information on gifts by OSU employees.
FIS 410-25 Personal Services Contracts	Revised information on the use of Personal Services Invoice (PSI).
FIS 410-28 Greeting Cards	Added new section on greeting cards.
FIS 503 Department of Administrative Services (DAS) assessments	Revised items in which fees are accessed.

September 24

Policy	Summary of Change
FIS 513 Accounting for Agency Funds	Added FIS 513 to manual.
FIS 1101 FOAPAL Elements	Added specific information under "Funds."

September 18

Policy	Summary of Change
FIS 513 Accounting for Agency Funds	Added FIS 513 to manual.
FIS 1101 FOAPAL Elements	Added specific information under "Funds."
FIS 101 Students	Changed information on tuition rate structure.
FIS 203 Workshop Income from Departments	Changed account code 06410 to 79301.
FIS 410-27 Gift Certificates	Added section 410-27 on Gift Certificates.
FIS 1107-03 Internal Sales Reimbursements - 79xxx Account Codes	Changed the use of 79xxxx account codes to all funds except Service Centers (09xxxx funds) and Agencies (9xxxxx funds).
FIS 1107-05 Income Account Codes on Journal Vouchers	Income Account codes are no longer allowed on Journal Vouchers for Workshop Registrations(credits) and Auxiliary Funds (1xxxxx) Credits.
FIS 1417 Payment of Licenses and Occupational Fees	Added Notary License to list of licenses paid for by University if License is critical to operation of unit.