December
| Date | Section | Summary of Changes |
|---|---|---|
| 3 | 413-01: NRA Services and Travel | updated link for International Visitor Data Sheet. |
| 3 | 413-03: NRA Scholarships and Fellowships | updated link for Certificate of Residency |
| 17 | 003-23: Large Payment Authorization | uploaded new document |
| 19 | 408-01: Procurement Cards | fixed page formatting |
| 19 | 410-06: Memberships and Dues | Updated text under Bullet #4 |
| 19 | 514: Education & General (E&G) and Statewide Public Service (SWPS) Budgeted Operations | Moved content from section 1403-02. |
| 19 | 1403-02: Vacant | This section is now vacant and content is under FIS 514 |
| 30 | 514: Education & General (E&G) and Statewide Public Service (SWPS) Budgeted Operations | Updated link for OAR 580-040-0010 |
November
| Date | Section | Summary of Changes |
|---|---|---|
| 13 | Ex003-25: Non-Resident Alien - Form Descriptions | updated text for PPSC to "Non-resident aliens must complete a PSC if he/she will receive a payment for services at any dollar level." |
October
| Date | Section | Summary of Changes |
|---|---|---|
| 15 | Ex003-24: Inviting & Paying a Non-Resident Alien for Academic Activities | Added new exhibit |
| 15 | Ex003-25: Non-Resident Alien - Form Descriptions | Added new exhibit |
| 15 | Ex003-26: Department and Employee Directory - Non-Resident Alien Activities | Added new exhibit |
| 15 | Ex003-27: Payments That Can Be Issued to Foreign Nationals | Added new exhibit |
| 15 | Ex003-28: Paying Wages to a Non-Resident Alien | Added new exhibit |
| 15 | Ex003-16: Proposal for Use of e-Signature | Added new exhibit |
| 15 | 413: Non-Resident Aliens (NRA) | Added new section |
| 15 | 413-01: NRA Services and Travel | Added new section |
| 15 | 413-02: NRA Payroll – University Employment | Added new section |
| 15 | 413-03: NRA Scholarships and Fellowships | Added new section |
| 15 | 413-04: NRA Foreign Business Payments | Added new section |
| 15 | 410-27: Gift Cards or Certificates | updated |
| 15 | 508-01: Payment of Audit Disallowance | updated |
| 15 | 511: e-Signature | updated |
| 15 | 1402: Vacant | now vacant |
| 15 | 1403-13: Vacant | now vacant |
| 15 | 1402-17: Vacant | now vacant |
September
| Date | Section | Summary of Changes |
|---|---|---|
| 27 | FIS Ex003-02: Vacant | Removed content for Mileage Chart for Cities Outside Oregon |
| 27 | 411-02: Ground Transportation | Removed link/text to FIS Ex003-02 Mileage Chart for Cities Outside Oregon |
August
| Date | Section | Summary of Changes |
|---|---|---|
| 15 | 410-22: Licenses and Occupational Fees | general update |
| 15 | 505: How to Determine Fund, Account, Budget Balances | general update |
| 15 | 502: Lease Reporting | general update |
| 15 | 410-03: Donations, and Contributions, and Sponsorships | general update |
| 15 | 1104: Rule Codes | updated content under 1PBA |
| 15 | 410-05: Hosting Groups and Official Guests | general update |
| 15 | 410-01: Alcoholic Beverages | removed the sentence "Alcoholic beverages are not reimbursable when official guests are hosted at an employee’s home." |
| 15 | 410-06: Memberships and Dues | general update |
| 15 | 408-01: Procurement Cards | general update |
July
| Date | Section | Summary of Changes |
|---|---|---|
| 1 | 1401 & 1401-04: Vacant | Both sections are now vacant |
| 1 | 1402-07: Vacant | Now vacant |
| 1 | 1402-11: Vacant | Now vacant. |
| 1 | 411-07: Travel Reimbursements | Updated link for eSignature |
| 1 | 406-04: Signatures | Updated link for eSignature |
| 23 | 1403-03: Designated Operations | Updated account codes under Covering fiscal year-end deficits heading |
| 23 | 1403-04: Service Center Operations | Updated account codes under Deficit and Termination of Service Center Status headers |
| 23 | 409-03: When to use Training account codes |
Removed "and 39x16 Travel account codes" from the first sentence and remove the last sentence. |
| 23 | 411: Travel |
change 39445 to 39117 Non-Employee Travel - Domestic |
| 23 | 410-29: Meals on One Day Trip (no overnight stay) |
Changed use 39446 In-State Group Travel, 39546 Out-of-State Group Travel to 39119 Group Travel-Domestic |
| 23 | Ex003-13: Account Code Restrictions | Removed the line for 39492 speaker travel - no IC |
| 23 | 409-01: Account Code Restrictions by Fund Type | Changed 3xxxx – Travel and Subcontracts to 3xxxx Subcontracts and remove 39492 speaker travel – only allowed on grants |
| 25 | 002: Definitions | Updated the account code on Passport Expense from 24999 to “24560 VISA/Passport Processing Fees”. |
| 26 | 1107: Journal Vouchers | Updated text under Processing Rules |
June
| Date | Section | Summary of Changes |
|---|---|---|
| 5 | 415-04: Reimbursements | Updated information under Receipt Requirements |
| 5 | 415-05: Procedures | Updated information under Prior to the Move |
| 5 | 411-09: Non-Reimbursable Expenses | Added to the list of expenses not normally reimbursed |
| 6 | 411-01: Air Transportation | General updates to the entire section. |
| 13 | 1108: Approval Routing | General updates to the entire section. |
May
| Date | Section | Summary of Changes |
|---|---|---|
| 9 | 1104: Rule Codes | Added lines 1BTE through 1PBA |
| 9 | 1402-09:Vacant | Content moved to 410-22. This section now vacant |
| 9 | 410-22: Licenses and Occupational Fees | Created new section from 1402-09 |
| 9 | 407-02: Petty Cash | Created new section from 1402-10 |
| 9 | 1402-10: Vacant | Moved content to 407-02. This section is now vacant |
| 9 | 407-01: Cash Out | Created new section from 1402-02 |
| 9 | 1402-02: Vacant | Moved content to 407-01. This section is now vacant |
| 9 | 403: Graduate Assistant Employed by Non-Academic Unit | Created new section from 1402-14 |
| 9 | 1402-14: Vacant | Moved content to 403. This section is now vacant |
| 9 | 510: Facilities and Administrative Rate | Created new section from 900 |
| 9 | 900: Transfers | Moved content to 510. Changed this section name to Transfers |
| 9 | 901: Transfer of Funds | Created new section from 413 |
| 9 | 413: Vacant | Moved content to 901. This section is now vacant |
| 9 | 902: Transfer Account Codes | Created new section from 1107-07 |
| 9 | 1107-07: Vacant | Moved content to 902. This section is now vacant |
| 9 | 1102: How to Request Banner Chart of Accounts (FOAPAL) Elements | Updated content |
| 9 | 410-08: Employee Recognition | Combined with content from 1402-13 |
| 9 | 1402-13: Vacant | Moved content to 410-08. This section is now vacant |
| 9 | 410-09: Graduation Event Expenses | Updated content |
| 9 | 410-11: Fellowships, Scholarships, and Student Payments | Combined with content from 1402-16 and 1402-06 |
| 9 | 1402-16: Vacant | Moved content to 410-11. This section is now vacant |
| 9 | 1402-06: Vacant | Moved content to 410-11. This section is now vacant |
| 9 | 507-01: Payments to Vendors or Contractors, Employee Awards and Gifts | added bullet for "departmental graduation events" under Payments to vendors... heading |
| 9 | 410-27: Gift Cards or Certificates | Updated content |
| 16 | 511: e-Signature | Updated link for e-Authentication Risk and Requirements Assessment (eRA) Tool |
| 17 | 407: Personal Reimbursements | Updated link for 407-01: Cash Out |
| 30 | 408-01: Procurement Cards | Updated entire section |
| 30; | 1402-12: Vacant | Section was previously "1402-12: OSU Purchasing Card and Student Group/Team Travel Card" is now vacant |
April
| Date | Section | Summary of Changes |
|---|---|---|
| 4 | 1200: Records Retention Requirements | fixed broken links |
| 22 | 411-07: Travel Reimbursements | Updated link for eSignature Policy |
March
| Date | Section | Summary of Changes |
|---|---|---|
| 5 | 102-05: Gift, Grant, and Contract Income | updated numbering throughout the page |
| 15 | 407-07: Departmental Advances (Non-Travel) | updated 2nd paragraph |
| 19 | 002: Definitions | Added entry for Non-Refundable Course Fee |
| 21 | 504: OSU Assessments | removed "See FIS 1401-05: Gift Fees." |
| 15 | 410-30: Communications: Internet Services and Other Mobile Devices | Added content from 1402-03 and revised |
| 15 | 410-33: Communications Allowance | Added content from 1402-15 and revised |
| 15 | 1402-03: Vacant | moved content to 410-30 and made Vacant |
| 15 | 1402-15: Vacant | moved content to 410-33 and made Vacant |
February
| Date | Section | Summary of Changes |
|---|---|---|
| 15 | 407-08: Travel Advances | changed "or" to "and" at the end of the 3rd bullet point |
| 19 | 410-22: Vacant | Prepaid Phone Cards - Network Services no longer issues these cards |
| 19 | 410-15 Vacant | Telecommuting policy is moving to OHR |
| 19 |
406-13 Vendor Maintenance |
created new section |
| 19 |
406-14: One-time Vendor Refunds |
created new section |
| 403: Vacant |
Vendor Payments - Setting Up New Vendors -- is now vacant |
January
| Date | Section | Summary of Changes |
|---|---|---|
| 2 | 1403-04: Service Center Operations | updated text under Reporting to OUS Controller’s Division |
| 10 |
002 Definitions |
added link for per diem |
| 10 | 1107-07: Transfer Account Codes | updated entire section |
| 10 | Ex003-21: Transfer Account Code Usage by Fund Type II | |
| 22 | 706: Research Equipment Reserves | Removed reference to FIS 1404-01 and added a link to BUC |
| 22 | 102-05: Gift, Grant, and Contract Income | updated entire section |
| 22 | 1401-05 Gift Fees | Now vacant |
| 22 | 104: e-Commerce | Moved 1401-06 to 104 and updated content |
| 22 | 302: Students - Current A/R Account | updated entire section |
| 22 | 1401-04: Student Account Refund | Now vacant |
| 22 | 411-01: Air Transportation | updated entire section |
| 29 | 003-24: Memo of Understanding – Air Fare Purchase | Now vacant |