December

Date Section Summary of Change
1 Ex003-04: Fixed Asset Type Codes  
     

November

Date Section Summary of Change
14 Ex003-02: Account Codes - 02.11D Facilities & Utilities Related (230XX, 233XX, 235XX, and 240XX) Updated account code: 24053 Storage Rentals/Fees
 
15 Ex003-02: Account Codes - 02.05 Investment (05100-05999) Updated account code: 05141 PUF Investment Earnings Redistribution
15 Ex003-02: Account Codes - 02.11K Debt/Investment Expense (288XX) Updated account code: 28817 Interest Expense PUF Earnings Dist.
16

Ex003-02: Account Codes - 02.11C Communications and Postage & Shipping (220XX & 225XX)

Updated account codes:

  • 22010 Telecom Recurring Charges
  • 22011 Telecom Usage Charges
  • 22012 Telecom One-Time Charges
  • 22016 Communications Network Access Chg
18

513 Accounting for Agency Funds

Added RSO Section
28

410-33 Communications Allowance

Change to procedure

October

Date Section Summary of Change
 22  410-07 Non-travel Meals and Refreshments  Moved sentence up to become #5 and added bullet re-acct code 28502
     

September

Date Section Summary of Change
01 Ex003-04: Fixed Asset Type Codes added an asterisk to ASTY code NF with a note.
12 Account code: 24903 Student Org Internal Support Charge Created new account code
12 Account code: 28612 Hosting Groups & Guests Updated account code
12 Account code: 28613 Public Relations/Fund Raising Updated account code
22 1101-01 Program Codes Updated title to program code 30600

August

Date Section Summary of Change
01 411-06 Miscellaneous  Incorporated in other sections & marked vacant
01 411-07 Travel Reimbursements  Added section from 411-06 on Miscellaneous Expenses
01 411-08 Receipt Requirements  Removed misc. expenses and expanded international travel expenses
01 411 Travel  Added section regarding unit's travel policy
01 411-02 Ground Transportation  Minor edits
01 411-03 Lodging  Minor edits + addition of AirBnB and VRBO
05 409-03 Determining whether an Activity is Program or Training Related  Moved to 409
08 Ex003-23: Large Payment Authorization  Uploaded new forms for Large Payment Authorization
15 402-04 Taxable Fringe Benefits/Perquisites  Added bullet for Commuting miles
31 407-01 Cash Out  Added bullet for Replacement ID Card

June

Date Section Summary of Change
 08  407 Personal Reimbursements  Added comment regarding Budget Authority cannot be subordinate to person filing claim.
     

May

Date Section Summary of Change
 23  411-01 Air Transportation Removed reference to City Pair Fares
 23  411-02 Ground Transportation Updated non-employee & mileage sections
 23  411-04 Meals Fixed broken link
 23  411-09 Non-Reimbursable Expenses Added Gratuities and Loyalty Points/Programs from 411-06
 31  003-26 Department and Employee Directory - NRA Updated contact information as needed

April

Date Section Summary of Change
 12 513 Agency Funds  Updated old language

March

Date Section Summary of Change
9 Ex003-30: Transfer Account Code Flowchart Added new Exhibit
9 902 Transfer Account Codes Added link for new exhibit
9 1101-01 Program Codes Updated old language
9 1107 Journal Vouchers Updated old language
10 1108 Approval Routing Added sentence per business practice
10 1109 Special Approvals Changed OPAA to OSRAA
10 1200 Records Retention Requirements Updated to match business practice
10 202 Endowment Earnings Updated to match business practice
10 206 Surplus Sales Updated to match business practice
10 303 Students - Fellowships and Participant Support Updated to match business practice
10 401 Payroll Updated to match business practice
11 102-05 Gift, Grant, and Contract Income Updated to match business practice
11 402 Fringe Benefits Updated Sponsored Programs to OSRAA
11 1102 How to Request Banner Chart of Accounts (FOAPAL) Elements Updated to match business practice
11 405 Purchase Orders and Encumbrances Updated titles & links
11 406-08 Interest Penalty on Overdue Accounts Payable Modified spacing & removed ORS 293.462 reference
11 407 Personal Reimbursements Updated to match business practice
11 408-01 Procurement Cards Updated OUS language
11 410-05 Hosting Groups and Official Guests Updated OUS language
14 410-11 Fellowships, Scholarships, and Student Payments Updated OUS and OPAA language
14 410-17 Thesis Microfilming Updated OPAA to OSRAA
14 410-19 Other Apprenticeship Costs Updated OUS language
14 410-32 Participant Support Costs Updated OUS and OPAA language
14 411 Travel Updated OPAA to OSRAA
14 415 Relocation and Moving Updated OPAA to OSRAA
14 509-02 Payments from Agricultural Research Foundation to OSU Updated OPAA to OSRAA
14 510 Facilities and Administrative Rate Updated A21 to UG and OSRAA language
14 516 Service Center Operations Updated UG and DHHS-CAS language
14 517 Auxiliary Enterprises Updated OUS & DAS assessment language
14 519 Recharge Activities (Internal & External) Removed OUS references & updated to match business practice
17 604 OUS Assessments on Capital Projects Marked vacant
17 605 Building Use Credits Updated to match business practice
17 606 Year End Processes for Capitalization Updated to match business practice
17 705 Building Use Credit Reserves Marked vacant - info in FIS 605 BUC
17 706 Research Equipment Reserves Removed DHHS-CAS report reference as N/A
18 801-09 Journal Vouchers Updated to match business practice
18 801-13 Inactive Funds Updated title for Budget Office
18 801-14 Balance Sheet Analysis Removed OUS language
18 901 Transfer of Funds Updated OPAA to OSRAA
18 902 Transfer Account Codes Updated to match business practice
22 101-03 Outside Scholarships Updated to match business practice
29 410-07 Non-Travel Meals and Refreshments Changed title and added language for student orgs