The following policies have been updated and posted on the Controller's Unit Policy Program website.  Please contact the appropriate Policy Steward (listed below for each policy) with any questions.

 

03-140-202 Personal Reimbursements

  • Purpose of Policy:  Provides guidelines, requirements and restrictions for reimbursing an employee for authorized OSU purchases when a university card isn't used.
  • Policy Change:  Removed link to Reimbursement Request form and clarified process.
  • Reason for Change:  Form was outdated and needs to be updated (at which time link will be updated).
  • Policy Steward:  Alex Sims, Director of Vendor Payment Strategies.

 

03-140-206 University Credit Cards

  • Purpose of Policy:  Provides guidelines for the use of university credit cards for purchases from vendors to ensure compliance with state and federal laws, policies and rules.
  • Policy Change:  Revised section 3.6 to add Budget Authority and remove link to online training, and section 4.6 to update link to Travel & Expense Office.
  • Reason for Change:  To provide improved clarification related to specific card program responsibilities ofd a Budget Authority.
  • Policy Steward:  Alex Sims, Director of Vendor Payment Strategies.

 

03-140-401 Travel

  • Purpose of Policy:  Provides guidelines for allowable expenses associated with official university travel.
  • Compliance Requirement:  IRS travel rules and regulations, as outlined in OSU's Accountable Plan.
  • Policy Change:  Revised section 3.2.4 to "All expenses over $25 must be substantiated by an itemized receipt".
  • Reason for Change:  To add "itemized".
  • Policy Steward:  Alex Sims, Director of Vendor Payment Strategies.

 

03-150-112 Donations, Contributions & Sponsorships

  • Purpose of Policy:  Defines when institutional funds can be used for donations, contributions or sponsorships.
  • Policy Change:  Change contact to Director of FAR, not Business Center and Business Affairs.
  • Reason for Change:  Outdated references.
  • Policy Steward:  Mark Fryman, Director of Financial Accounting & Reporting.