Forestry, Oceanic and Atmospheric Business Center

Common forms used in the College of Forestry.

Contracts
Payables
Payroll
Property
Purchasing
Receivables
Research
Travel
Other

Contracts Forms:

• PaCS Forms
• Disclosure of Real or Potential Conflict of Interest (PDF) - revised 1/8/18
• Documentation of Competition (PDF) - revised 11/13/19 - for informal procurements between $25,000.01 - $250,000.00 (upper limit is $150,000.00 for Federal Contract Awards)
• Employee vs. Independent Contractor Determination (PDF) - revised 11/15/18 - Submission required along with Personal Services Contract is contractor is an individual as opposed to a company.  Contracts may only be issued to individuals that qualify as Independent Contractors.
• Personal Services Contract (Word Template) - revised 9/25/20
• Personal Services Contract Amendment Form (Word Template) - revised 2/15/15
• Sole Source Request Form (PDF)

Payables Forms:

Reimbursement

• Cash Out Request (PDF) - Students & Volunteers only, not to exceed $100 - turn in at Cashier's Office in Kerr.  Contact Christina Fierro, 541-737-1588 with account code questions.
• Personal Reimbursement Request  (PDF) - Requests must be submitted no later than 60 days after purchase and cannot cross fiscal years.

Payment

• Vendor Payment Request Form (PDF) - Must sign in to Box
• Wire Transfer Request (PDF) - Must sign in to Box

Miscellaneous

• Central Accounts Payable Forms Page
• College of Forestry Purchase Authority Form (PDF) - Use this form to delegate purchase authority on grants to individuals. Return signed form to Justin Schaffer in 278 Peavy Forest Science Center.
• IRS Form 8233 (PDF)
• Safety Glasses (PDF)
• Safety Shoes (PDF) - Logging boots are not eligible.

Payroll Forms:

• Direct Deposit Authorization (PDF)
• Employee Leave Request (PDF)
• IRS Form 8233 (PDF)
• Overtime Request (PDF)
• Conditions of Volunteer Service Form
• W-4 Form

Paper timesheets should only be used when EmpCenter is unavailable.

• Hourly Timesheet (Mid-Month) (Excel)
• Salaried Timesheet (Monthly) (Excel
• Work Study Timesheet (Excel)

Property Forms:

• Property Loan Agreement: To Employees (PDF) - Employee's off-campus use of OSU equipment (up to two-year term)
• Property Loan Agreement: To Other Institutions and Agencies (PDF) - Loan of OSU equipment to other agencies for approved purposes
• Property Loan Agreement: To OSU (PDF) - Private party to OSU
• Surplus Property Disposition

Purchasing Forms:

• NEW! FOBC Purchasing Request Form (online form) - submit purchase requests to the FOBC Buyer.  Contact the buyer directly at FOBC.Purchasing@oregonstate.edu.
• PaCS Forms
• Documentation of Competition (PDF) - revised 11/13/19 - for informal procurements between $25,000.01 - $250,000.00 (upper limit is $150,000.00 for Federal Contract Awards)
• Federally Funded Purchase Checklist (PDF) - Provides guidance and a checklist for federally funded purchases of goods and services above $25,000.
• Proposal Request Form (Word Template) - revised 10/17/19
• Quote Request Form (PDF) - revised 11/13/19
• Sole Source Justification (PDF) - revised 8/8/19

Receivables Forms:

• College of Forestry Deposit Request Form (PDF) - Not compatible with Chrome or Firefox.
• Invoice Request Form 

Research Related Forms:

• College of Forestry Purchase Authority Form (PDF) - Use this form to delegate purchase authority on grants to individuals. Return signed form to Justin Schaffer in 278 Peavy Forest Science Center.
• Cost Share-Outside Sources (PDF)
• GSA Forms Page
• OSRAA No-Cost Extension Request Form (PDF)
• OSRAA Pending Index Request Form (PDF)
• Research Proposal Signature/Cover Sheet (Word)

Travel Forms:

Reimbursement

• Travel Reimbursement Request (Excel) - For travel after January 1, 2021.  Requests must be submitted no later than 60 days after travel concludes and cannot cross fiscal years.
• Travel Reimbursement Request (Excel) - For travel prior to January 1, 2021.  Requests must be submitted no later than 60 days after travel concludes and cannot cross fiscal years.
• Mileage Log for Personally Owned Vehicles - Excel form
• Personal Reimbursement Request (PDF) - For hosting expenses.  Requests must be submitted no later than 60 days after purchase and cannot cross fiscal years.
• Travel Reimbursement Entry System (TRES) - Click Faculty/Staff/Employee Information.  ONID ID and Password required.  See instructions if you have never used TRES or are unfamiliar with the program or progress.

Airfare

• College of Forestry Pre-Approval of Airfare Request - online form

Miscellaneous

• NEW!  Qualtrics Travel Authorization Form (online form) - Form to request permission from College of Forestry leadership to travel on OSU business.
• Foreign Travel Authorization (PDF) - Submit to Becky Currier in 278 Peavy Forest Science Center.
• International Travel Registry - Required for all university-related travel.  Link takes you to registration site hosted by the Division of International Programs.
• Travel Advance (PDF) - Advance checks will not be released more than seven (7) days before departure date.  Contact Becky Currier (541-737-3188) in 278 Peavy Forest Science Center prior to completing form.  (Form will not autocalculate when filled out in browser window.  Download form to trigger autocalculation.)

Other Forms:

• Work Order Request (PDF)
• Communications Allowance Form (PDF) - Must log into Box
• OSU Safety Policies and Procedures
• COF Safety Policies and Procedures