Forestry, Oceanic and Atmospheric Business Center

Common forms used in the College of Forestry.

Contracts
Payables
Payroll
Property
Purchasing
Receivables
Research
Other
Travel

Contracts Forms:

• PCMM Faculty and Staff page
• Disclosure of Real or Potential Conflict of Interest (PDF) - revised 1/8/18
• Documentation of Competition (PDF) - revised 11/13/19 - for informal procurements between $25,000.01 - $250,000.00 (upper limit is $150,000.00 for Federal Contract Awards)
• Employee vs. Independent Contractor Determination (PDF) - revised 11/15/18 - Submission required along with Personal Services Contract is contractor is an individual as opposed to a company.  Contracts may only be issued to individuals that qualify as Independent Contractors.
• Personal Services Contract (Word Template) - revised 6/8/21
• Personal Services Contract Amendment Form (Word Template) - revised 2/15/15
• Sole Source Request Form (PDF) - revised 5/5/21

Payables Forms:

Reimbursement

• Cash Out Request (PDF) - Students & Volunteers only, not to exceed $100 - turn in at Cashier's Office in Kerr.  Contact Becky Currier, 541-737-3188 with account code questions.

Payment

• Vendor Payment Request Form (PDF) - Must sign in to Box
• Wire Transfer Request (PDF) - Must sign in to Box

Miscellaneous

• Central Accounts Payable Forms Page
• College of Forestry Purchase Authority Form (PDF) - Use this form to delegate purchase authority on grants to individuals. Return signed form to Justin Schaffer in 278 Peavy Forest Science Center.
• IRS Form 8233 (PDF)
• Safety Glasses (PDF)
• Safety Shoes (PDF) - Logging boots are not eligible.

Payroll Forms:

• Employee Leave Request (PDF)
• IRS Form 8233 (PDF)
• Overtime Request (PDF)
• Conditions of Volunteer Service Form
• W-4 Form

Paper timesheets should only be used when EmpCenter is unavailable.

• Hourly Timesheet (Mid-Month) (Excel)
• Salaried Timesheet (Monthly) (Excel
• Work Study Timesheet (Excel)

Property Forms:

• Property Loan Agreement: To Employees (PDF) - Employee's off-campus use of OSU equipment (up to two-year term)
• Property Loan Agreement: To Other Institutions and Agencies (PDF) - Loan of OSU equipment to other agencies for approved purposes
• Property Loan Agreement: To OSU (PDF) - Private party to OSU
• Surplus Property Disposition

Purchasing Forms:

• NEW! FOBC Purchasing Request Form (online form) - submit purchase requests to the FOBC Buyer.  Contact the buyer directly at FOBC.Purchasing@oregonstate.edu.
• PaCS Forms
• Documentation of Competition (PDF) - revised 11/13/19 - for informal procurements between $25,000.01 - $250,000.00 (upper limit is $150,000.00 for Federal Contract Awards)
• Federally Funded Purchase Checklist (PDF) - Provides guidance and a checklist for federally funded purchases of goods and services above $25,000.
• Proposal Request Form (Word Template) - revised 10/17/19
• Quote Request Form (PDF) - revised 8/30/21
• Sole Source Justification (PDF) - revised 5/5/21

Receivables Forms:

• College of Forestry Deposit Request Form (PDF) - Not compatible with Chrome or Firefox.
• Invoice Request Form 

Research Related Forms:

• College of Forestry Purchase Authority Form (PDF) - Use this form to delegate purchase authority on grants to individuals. Return signed form to Justin Schaffer in 278 Peavy Forest Science Center.
• Cost Share-Outside Sources (PDF)
• GSA Forms Page
• OSRAA No-Cost Extension Request Form (PDF)
• OSRAA Pending Index Request Form (PDF)
• Research Proposal Signature/Cover Sheet (Word)

Other Forms:

• Work Order Request (PDF)
• Communications Allowance Form (PDF) - Must log into Box
• OSU Safety Policies and Procedures
• COF Safety Policies and Procedures

Travel:

• Departmental Advance Form - Must log into Box
• Non-Employee Checklist - (PDF) revised 9/7/21
• Non-Employee Reimbursement Form - (PDF) revised 8/10/21. Employees must use Concur for travel and expense reimbursements
• Non-Employee Travel Reference Sheet - (PDF) revised 7/1/21