Forestry, Oceanic and Atmospheric Business Center

The travel desk will assist you in making arrangements for both domestic and foreign travel.  Travel on Grants is highly regulated.

Contact

• Becky Currier, 541-737-3188, rebecca.currier@oregonstate.edu, 270 Strand Hall - Travel reimbursements, airfare approvals, 3rd party travel/hosting invoices, conference registrations

News
Forms
Travel Rates
Policies
Contracted Agencies
Helpful Links

News

Oregon Express Shuttle (10/23/18)

The College of Forestry is now set-up to do direct billing with Oregon Express Shuttle as well as Hut Shuttle and Omni Shuttle. To make your own reservations for Oregon Express Shuttle, go to https://www.oregonexpressshuttle.com/. The College of Forestry’s group code is: OSUCOF.

CI Azumano can also make reservations at these three shuttle services and have it direct billed as well.

Thrifty Rent A Car Parking at PDX (10/23/18)

Thrifty Rent A Car offers secure 24-hour gated airport parking at their Portland Airport location. Visit their website (https://www.thriftyparking.com/) and reserve your parking space at the great rate of $3.00 per hour, $10.99 per day, or $65.94 per week. Located just minutes away from PDX, they offer a free shuttle to and from the airport. And, you don’t have to rent a car from them to use this service!

2018 OSU Travel Per Diem Update (1/1/18)

Effective January 1, 2018 the following changes are in effect:

• The OSU High Cost City Locations for calendar year 2018 have been updated. A few locations have been added and deleted.
• The standard mileage reimbursement rate for use of a private vehicle for business purposes has increased to $0.545 cents/mile.
• The OSU High/Low Lodging per diem rates for 2018 has increased.

 The OSU travel per diem rates for 2018 are as follows:

• High Cost Cities
  • Meals & Incidental Expenses - $68
    • Breakfast - $17
    • Lunch - $17
    • Dinner - $34
  • Lodging - $216
• Low Cost Cities
  • Meals & Incidental Expenses - $57
    • Breakfast - $14.25
    • Lunch - $14.25
    • Dinner - $28.50
  • Lodging - $134

Forms

Reimbursement

• Travel Reimbursement Form - for travel after 1/1/18 (Excel form, preferred method.  Requests must be submitted no later than 60 days after travel concludes and cannot cross fiscal years.)
• Mileage Log for Personally Owned Vehicles - Excel form
• Travel Reimbursement Entry System (TRES) - Click Faculty/Staff/Employee Information.  ONID ID and Password required. See instructions if you have never used TRES or are unfamiliar with the program or process.

Airfare

• College of Forestry Pre-Approval of Airfare Request - online form

Miscellaneous

• Travel Advance Form - PDF. Advance checks will not be released more than seven (7) days before the departure date. Contact Becky Currier in 270 Strand Hall prior to completing the form.
• Foreign Travel Authorization Form - PDF.  Send to Becky Currier in 270 Strand Hall.

Travel Rates

Domestic

• Per Diem Rates - U. S. Localities - updated 1/3/18
• OSU Summary of Travel Reimbursement Rates - effective 1/1/18 - 12/31/18 (Word document)
• OSU High Cost City Locations - effective 1/1/18-12/31/18 (PDF)
• Oregon Mileage Chart - PDF

Foreign

• Per Diem Rates - Foreign Localities - updated 1/3/18

Policies

Meal Allowances

• Employee
• Hosting Groups/Guests
• Refreshments or Meals at Department Functions
• Travel on a One Day Trip

Airfare

• How to Purchase Airfare - updated 6/13/18
• Airfare Purchasing Policy - Not Utilizing Contracted Travel Agencies (FIS 411-01)
• Waiver-Fly America Act

General

• OSU Travel Policies (FIS 411)

Contracted Agencies

• Azumano Travel Service - 541-757-9792, azcorvallis@ciazumano.com
• Enterprise Rent-A-Car - 541-758-0000, 1414 NW 9th St.

Helpful Links

TRES

• Quick instructions for submitting TRES documents

Ground Transportation

• Car Reference Guide - Motor Pool vs. Rental vs. Private Vehicle
• University Motor Pool
• DAS Motor Pool
• Insurance For Vehicle Use - OSU Risk Management
• Motor Vehicle Claims - OSU Risk Management
• Hut Airport Shuttle
• Oregon Express Shuttle
• Thrifty Rent A Car Parking - parking near PDX

Foreign Travel

• If You Travel Overseas Risks/Liability - OSU Risk Management
• Passport Info - U.S. Department of State
• Foreign Travel Warnings - U.S. Department of State
• Smart Traveler Enrollment Program (STEP) - U.S. Department of State (Recommended for all foreign travel.)
• Travelers Health Info - Centers for Disease Control
• U.S. Customs & Border Protection
• U.S. Department of Homeland Security
• Oanda Currency Converter

Corporate Travel Card

• Information
• U.S. Bank Access Online Instructions
• Both the application and agreement must be completed.
  • Application  (PDF)
  • Agreement  (PDF)