The travel desk will assist you in making arrangements for both domestic and foreign travel. Travel on Grants is highly regulated.
- Becky Currier, 541-737-3188, email@example.com, 270 Strand Hall - Travel reimbursements, airfare approvals, 3rd party travel/hosting invoices, conference registrations
2018 OSU Travel Per Diem Update
Effective January 1, 2018 the following changes are in effect:
- The OSU High Cost City Locations for calendar year 2018 have been updated. A few locations have been added and deleted.
- The standard mileage reimbursement rate for use of a private vehicle for business purposes has increased to $0.545 cents/mile.
- The OSU High/Low Lodging per diem rates for 2018 has increased.
The OSU travel per diem rates for 2018 are as follows:
- High Cost Cities
- Meals & Incidental Expenses - $68
- Breakfast - $17
- Lunch - $17
- Dinner - $34
- Lodging - $216
- Low Cost Cities
- Meals & Incidental Expenses - $57
- Breakfast - $14.25
- Lunch - $14.25
- Dinner - $28.50
- Lodging - $134
Starting January 22, 2018 all domestic U.S. air travelers will be required to show a driver's license issued by a state that is compliant with (or has been granted an extension for) the U.S. Government's REAL ID Act. Oregon has been granted an extension until October 10, 2018.
For those with identification from states that are not compliant, the Transportation Security Administration (TSA) will accept alternative forms of identification such as a passport, global entry card, or U.S. Military ID.
If the traveler cannot provide an acceptable form of identification, they will not be permitted through the security checkpoint. (TSA Accepted Identification)
Department of Homeland Security REAL ID Site for Oregon (contains information about other states)
OSU's International Travel Registry
As of April 1, 2017, Oregon State University now requires all travelers to register their foreign travel regardless of funding type. The International Travel Registry is maintained by the Division of International Programs. Proxy registration is available for those arranging travel for others.
- Register as soon as you have the following:
- Confirmed travel dates and location(s)
- Contact information for yourself abroad and a local emergency contact
- Passport (in case you lose your passport)
- Automatic enrollment in the Travel Accident & Sickness Plan which includes access to the 24/7 safey and security emergency services.
- In the event of an emergency, this registry will enable OSU to locate and contact you to coordinate help.
- The registry allows travelers to securely store a copy of their passport.
Foreign travel on grants must still be pre-approved by the Office of Sponsored Research and Award Administration using the Foreign Travel Authorization form.
We strongly recommend you leave contact information with your office manager, supervisor, or unit manager and register with the U.S. Department of State - Smart Traveler Enrollment Program (STEP). This free service allows the Department of State to assist you in case of an emergency. You will receive important information from the Embassy about safety conditions; they can contact you in an emergency, whether natural disaster, civil unrest, or family emergency; and they can help family and friends get in touch with you in an emergency.
- Travel Advance Form - PDF. Advance checks will not be released more than seven (7) days before the departure date. Contact Becky Currier in 270 Strand Hall prior to completing the form.
- Foreign Travel Authorization Form - PDF. Send to Becky Currier in 270 Strand Hall.
Corporate Travel Card