Forestry, Oceanic and Atmospheric Business Center

The travel desk will assist you in making arrangements for both domestic and foreign travel.  Travel on Grants is highly regulated.

Contact

• Becky Currier, 541-737-3188, becky.currier@oregonstate.edu, 278 Peavy Forest Science Center - Travel reimbursements, airfare approvals, 3rd party travel/hosting invoices, conference registrations

News
Forms
Travel Rates
Policies
Contracted Agencies
Helpful Links

News

2021 OSU Travel Per Diem Update (1/6/21)

Effective January 1, 2021 the following changes are in effect:

• The OSU High Cost City Locations for calendar year 2021 have been updated. A few locations have been added and deleted.
• The standard mileage reimbursement rate for use of a private vehicle for business purposes has decreased to $0.56 cents/mile.
• NEW: Commercial lodging is reimbursed based on actual cost.  Campgrounds are now included within Commercial Lodging.
• NEW: Meal Per Diem
  • Travelers can claim up to 75% of per diem on first and last day of travel.
  • Travelers can claim up to 75% per diem on one-day trips when they are away from official work station for at least six hours.

 The OSU travel per diem rates for 2021 are as follows:

• High Cost Cities
  • Meals & Incidental Expenses - $71.00
    • Breakfast - $17.75
    • Lunch - $17.75
    • Dinner - $35.50
• Low Cost Cities
  • Meals & Incidental Expenses - $60.00
    • Breakfast - $15.00
    • Lunch - $15.00
    • Dinner - $30.00

Policy Update (11/16/20)

OSU has revised the fiscal policy on travel effective 11/16/20.

• 03-140-401 Travel
• Summary of key changes to the policy

ALL Business Travel Requires Authorization (7/30/20)

All OSU business travel must be approved by College of Forestry leadership.  Use the Qualtrics Travel Authorization Form to request approval.

ALL Travel Currently Restricted Due to COVID-19 (3/13/20)

See Oregon State's website on COVID-19 for the latest information.

Forms

Reimbursement

• Travel Reimbursement Form - for travel after 1/1/21 (Excel form, preferred method.  Requests must be submitted no later than 60 days after travel concludes and cannot cross fiscal years.)
• Travel Reimbursement Form - for travel prior to 1/1/21 (Excel form, preferred method.  Requests must be submitted no later than 60 days after travel concludes and cannot cross fiscal years.)
• Mileage Log for Personally Owned Vehicles - Excel form
• Travel Reimbursement Entry System (TRES) - Click Faculty/Staff/Employee Information.  ONID ID and Password required. See instructions if you have never used TRES or are unfamiliar with the program or process.

Airfare

• College of Forestry Pre-Approval of Airfare Request - online form

Miscellaneous

• NEW!  Qualtrics Travel Authorization Form (online form) - Form to request permission from College of Forestry leadership to travel on OSU business.
• Travel Advance Form - PDF. Advance checks will not be released more than seven (7) days before the departure date. Contact Becky Currier in 278 Peavy Forest Science Center prior to completing the form.  (Form will not autocalculate when filled out in browser window.  Download form to trigger autocalculation.)
• Foreign Travel Authorization Form - PDF.  Send to Becky Currier in 278 Peavy Forest Science Center. 

Travel Rates

Domestic

• Per Diem Rates - U. S. Localities - updated 12/3/20
• OSU High Cost City Locations - effective 1/1/21 - 12/31/21 (PDF)
• Oregon Mileage Chart - PDF
• 2021 OSU Travel Reference Guide - effective 1/1/21 - 12/31/21 (PDF)

Foreign

• Per Diem Rates - Foreign Localities - updated 12/3/20

Policies

Meal Allowances

• Employee - see section 3.4.1; Travel
• Hosting Groups/Guests - see section 2.2; Meals, Refreshments and Events (Non-Travel)
• Refreshments or Meals at Department Functions - see section 2.1; Meals, Refreshments and Events (Non-Travel)
• Travel on a One Day Trip - see section 3.4.3; Travel

Airfare

• How to Purchase Airfare - updated 6/13/18
• Airfare Purchasing Policy - including Purchasing from Non-Contracted Vendors (03-140-401)
• Waiver-Fly America Act
• OSU Airline Price Agreement Summary

General

• OSU Travel Policy (03-140-401)
• Clery Act Compliance - used to report University affiliated student travel

Contracted Agencies

• Azumano Travel Service - 541-757-9792, azcorvallis@ciazumano.com
• Enterprise Rent-A-Car - 541-758-0000, 1414 NW 9th St.
• BuyOrange PCMM Travel Page - list of contracted vendors and policies

Helpful Links

TRES

• Quick instructions for submitting TRES documents

Air Transporation

• Real ID information - Transportation Safety Administration

Lodging

• NASPO ValuePoint Lodging - Assistance with finding lodging at government rates

Ground Transportation

• Car Reference Guide - Motor Pool vs. Rental vs. Private Vehicle
• University Motor Pool
• DAS Motor Pool
• Insurance For Vehicle Use - OSU Risk Management
• Motor Vehicle Claims - OSU Risk Management
• Groome Transportation - airport shuttle
• Thrifty Rent A Car Parking - parking near PDX

Foreign Travel

• If You Travel Overseas Risks/Liability - OSU Risk Management
• Passport Info - U.S. Department of State
• Foreign Travel Warnings - U.S. Department of State
• Smart Traveler Enrollment Program (STEP) - U.S. Department of State (Recommended for all foreign travel.)
• Travel Medicine - OSU Occupational Health Services
• Travelers Health Info - Centers for Disease Control
• U.S. Customs & Border Protection
• U.S. Department of Homeland Security
• Oanda Currency Converter