Finance and Administration

January

• New HSBC Monthly Update
• Retirement of PSI Form
• Oregon Sick Leave Law
• Open Enrollment Changes/Corrections
• Graduate Employee Sick Leave and Substitute Work
• Reviewing Direct Deposit Information
• Required Workplace Notices and Posters
• 2016 OSU Travel Per Diem Update

February

• CORE Training
• Need a Copy of Your Position Description?
• CARE.com
• Restructuring of HSBC Finance Unit
• HSBC Contact List – Updated!

March

• Notary Services Available
• Limited Open Enrollment – Life Insurance
• Managing Graduation-Related Expenses
• Change to Hourly Student Jobs
• Packing Slips
• Creating Organizational Charts
• First Day of Spring
• Parking Lot Closures

April

• Summer Research/Non-Teaching Appointments for 9-Month Faculty
• Summer Teaching Appointments for 9-Month Faculty
• Invoices/Packing Slips
• Graduate Assistant Employee Sick Leave and Substitute Work
• Manager and Supervisor Training
• Fixed-Term Renewals
• Work Flow – From Recruitment to Hire
• Managing Graduation-Related Expenses

May

• Personnel Changes in HSBC
• Oregon Minimum Wage
• Fixed Term Renewal Letters
• Summer Research/Non-Teaching Appointments
• Violence Prevention @ OSU
• Survivor Advocacy and Resource Center
• Index Balances in CORE
• Year End Close

June

• Oregon Minimum Wage – Changes Effective 7/1/16
• Graduate Assistantships for 2016-17
• Request for Proposal (RFP) – Human Resources Best Practices Review
• FLSA Overtime Changes
• Reporting a Work-Related Accident or Illness
• Personal Reimbursements
• Vendor Invoices / Packing Slips
• F-1 OPT EAD Update
• Personnel Changes in International Programs

July

• Checking Index Balances
• Student Salaried Jobs (Suffix 55) in EmpCenter
• Hiring Students for Fall Term
• Using Forms on the HSBC Website
• Supervisor Responsibilities in EmpCenter
• Supervisor Resources in EmpCenter
• Reporting Injuries or Work-Related Illnesses

August

• HSBC Personnel Update
• HSBC Office Closure
• Part 1 – Student Recruitment and Hiring
• Part 2 – Student Recruitment and Hiring
• Managing Heat Issues and Work Expectations

September

• HSBC Personnel Update
• Online Travel Booking Tool – nuTravel
• Graduate Assistantships – Reminders and Updates
• Hiring Academic Faculty with Indefinite Tenure
• New CORE Feature
• Setting a Preferred Name in the OSU Address Book
• Box for Oregon State University
• IRS Warns of Back-to-School Scams

October/November

• HSBC Personnel Changes
• Timing of CHC & MVH Initiation
• Inclement Weather and Work Curtailment
• Invoice Payment Request Reminders
• HSBC Magruder Office Hours Update
• FLSA Change Reminders
• Resources for Teaching Faculty and GTAs
• Graduate Assistantship Reminders
• Holidays in EmpCenter
• Vacation Cash Out for Classified Employees

• January
• PEBB Open Enrollment Changes or Corrections
• 2015 OSU Travel Per Diem Update
• Search Committee Update-Veteran Status Procedure
• New/Updated Forms
• Electronic Performance Evaluation Tool for Professional Faculty
• Applicant Reference Checking Update/Guidelines
• February
• Azumano/NuTravel Online Booking Tool
• Update Rates for Postdoctoral Scholars
• Congratulations on Achievements
• HSBC Team Contact Information
• March
• eLearning for Managers and Supervisors
• New Employee Orientatin and Training
• Grant Oversight Guidance is Changing
• New and Updated HR Forms on the HSBC Website
• April
• Summer Research/Non-Teaching Appointments for 9-Month Faculty
• Summer Teaching Appointments for 9-Month Faculty
• Retention of Student Search Files
• Student Employment-Summer Session
• Summer Employment & Students Graduating Spring Term
• Hiring a New Hourly Student Worker vs. Reappointing a Prior Student Worker
• Options for Graduate Assistant Summer Appointments
• May
• HSBC Personnel Changes
• Search Committee Requirements-Veteran Applicants
• Postdoctoral Scholar Renewals
• Graduate Assistant PDs
• Graduate Student Pay
• Volunteers
• OSU Supplier Showcase
• CORE Updates
• Update to Emeritus Policy
• Using Outside Temporary Agencies
• New Name for CO-NRA Form
• June
• Managing Financial Impacts to Your Grant
• Notary Services Available
• Updated HSBC HR Team Contacts
• ID Center Relocation
• Supervisors of Professional Faculty Employees
• Graduate Summer Enrollment Reminder

• July
• Dual Positions for Graduate Students
• Termination of Inactive Employee Records
• Student Eligibility and Student Hiring Forms
• New Employee Onboarding Program
• EmpCenter Resources-Managing Leave
• August
  • New Addition to HSBC Finance & Accounting
  • Background Checks for Employment and Service
  • Managing Heat Issues – Working in Hot Conditions
  • What is a Postdoc?
  • Department of Labor – In the News!
  • HSBC Grant Reporting
  • Postdoctoral Scholar Appointment Extensions/Renewals

• September
  • HSBC Welcomes New Finance & Accounting Manager
  • Reviewing Veteran Status during the Applicant Screening Process
  • Completing the Applicant Disposition Worksheet
  • Reviewing Applicants for Classified Employment Postings
  • Resources for Instructors and GTAs
  • 5-Day Complimentary Parking Pass for New Employees
  • Benefits Review Sessions for New or Newly Benefit Eligible Employees

• October
  • HSBC Office Changes
  • HSBC Office Hours in Magruder Hall
  • Gradual Phase Out of Postdoctoral Scholar Positions
  • Training Days
  • Background Checks
  • Faculty Workshop
  • Reporting Violations of OSU Policies or Standards
  • Upcoming Wellness, Financial and Retirement Workshops
  • Chronicle of Higher Education Discounts

• November
  • Holiday Schedule and Calendar
  • Holidays in EmpCenter
  • Temporary Supervisor Delegation in EmpCenter
  • Vacation Cash-Out for Classified Employees
  • Inclement Weather and Curtailment
  • NSF Final Project Reports
  • New Resources on HSBC Website
  • Lunch Breaks for Student Employees &  Temps
  • Adding Duties/Responsibilities
  • What is a Classified Position?

• December
  • Upgrade to OSU’s Online Recruiting System – January 2016
  • Vacation Cash-Out for Classified Employees
  • Special Day for Unclassified Employees
  • Graduate Assistant Paid Sick Leave
  • Supervisor/Manager Affirmative Action Responsibilities
  • Veterans Hiring Toolkit
  • Executive Order 13665 – Prohibitions Against Pay Secrecy Policies and Actions
  • New Look for Newsletter in January

• May
• I-9 Completion/Verification and Reverification Requirements
• Recruitment Process–Filling Positions
• Staff Fee Privileges (Tuition Reduction)
• Summer Student Hiring
• J-1 and H1B Application Process Changes
• Personal Information Changes?
• June
• HSBC HR Says Farewell to One of Our Team
• Changes to Student Employment Contacts
• Position Description (PD) Update Process
• HR Advocate– New Reporting Program
• Recruitment Resource Guide
• Understanding Your Earnings Statement
• Supervisors and EmpCenter – Student Hourly Positions
• OSU Policy on Veterans Status
• Faculty Merit Increases
• July
• New Personnel Forms on the HSBC HR Website!
• Test Your Knowledge! University Ombuds, Office of Equity & Inclusion, and Office of Human Resources
• OSU ID Cards for Temporary and Academic Wage Employees
• Reference Letter Functionality in Online Recruitment System
• Graystone Group Advertising

• August
• Congratulations to two HSBC HR Team Members
• Upcoming Fall Staff Fee Privilege (Tuition Reduction) Deadlines
• Reminder-Zonal Parking Starts Fall 2014
• Student Recruitment Update
• Supervisor/Manager Training
• Inside Higher Ed Contract Extension
• October
• Newsletter Changes
• HSBC Welcomes New Member to the HR Team
• 2015 Open Enrollment
• International Travel Registration & Pre-Approval
• Grant Reporting and Reimbursement System (GRRS)
• Hiring? Start Early - Plan Ahead - Communicate
• Payroll Certification-Supervisor Responsibilites
• November
• Additional Day of Paid Leave
• Reference Checking and CHC/Motor Vehicle History Checks
• Timely Notification of Student Job Ending
• Timesheet Approvals
• Exceptions in EmpCenter
• ID Cards for Temporary Employees
• Winterfest
• December
• Posting Student Jobs
• Can I Sign This?
• December 26 Closure
• Payday December 31
• New Student Pay Rates