Procurement is dedicated to helping OSU Colleges, Departments and Business Centers in meeting their procurement and contracting needs.
We manage the competitive processes and establishment of contracts and purchases that provide cost-effective procurement and facilitate supplier relationships that are mutually beneficial to the University and Contractors, focusing on finding effective procurement solutions.
We are committed to being a leader in supplier diversity by providing the greatest possible procurement and contracting opportunities through outreach and education to both suppliers and the OSU community. Our goal is to create effective business solutions for OSU through opportunities with diverse suppliers.
Beginning July 1, 2022, PCMM will provide public notice of all decisions to award a sole source contract on the OSU business and bid opportunity website for 7 calendar days before procurement of the related good or services.
Why the change?
The public posting is an important tool in verifying a sole source determination. Providing public notice of decisions to award a sole source contract gives suppliers an opportunity to review and appeal. Errors in sole source determinations may require remedy which could include: termination of a contract, award cancellation, and issuance of a competitive solicitation.
What should departments do to prepare?
Departments should include 7 calendar days for the posting period in their timeframe, in addition to the review of procurement documentation and contract negotiations, for making purchases using a sole source procurement method.
To help prepare for this process, departments should ensure their Sole Source Request Forms are thoroughly researched and complete prior to submitting with their purchase request through BennyBuy.
Sole Source Resources:
- Introduction to Sole Source video and presentation
- Sole Source - Campus Guide (pdf)
- Procurement and Contracting Services Policy & Procedures Manual (Section 311: Solicitation and Sole Source Notices)
- Sole Source Request Form
Contact email@example.com with any questions.
ATTENTION VENDORS AND OSU STAFF
Vendors and OSU staff should be aware that vendors are again reporting that they are receiving requests for quotes using the OSU Chief Procurement Officer’s contact information. If you are unaware of this scam, vendors receive requests for quotes for goods where the Chief Procurement Officer’s contact information is accurate, but the email information is not accurate.
If vendors receive requests for quotes or Purchase Orders with the Chief Procurement Officer as the requestor please do not fulfill the request. If you are uncertain about the validity of the request you can contact PaCS@oregonstate.edu with your inquiry.
Please refer to these FAQs for managing COVID-19 related changes or cancellations in your contracts.