Procurement and Contract Services Policy & Procedures Manual
Section 300: Purchasing
Effective: 7/1/2010
Revised: 1/10/2019


302-001: Requisitions

Purchases requiring a purchase order under PaCS policy need to be submitted on a Purchase Requisition submitted through the eProcurement system. The total amount of the purchase price should be calculated in the aggregate of the reasonably known quantity of purchase not including equipment trade-in values.  If the aggregate amount is for the total contract term and the term extends beyond the current fiscal year, enter only the amount to be encumbered for the current fiscal year in the Purchase Requisition item price.  However, add a comment or internal note indicating the total anticipated contract value for all terms of the contract.


302-002: Purchase Requisition Processing Timeline

When submitting Purchase Requisitions departments should allow at least 30 Days from Purchase Requisition submission to issuance of a Purchase Order for purchases falling at or above the formal purchase threshold.  Timing depends on the complexity of the purchase, necessary authorizations, type of solicitation method being utilized, funding used, available resources and any necessary negotiations.