The publications on this page will be made available in an accessible format upon request. Please email us using our Contact Form or call 541-737-4261.
Procurement and Contract Services Policies and Procedures Manual
This manual pertains to OSU procurement and contracting policies and procedures.
OSU Standard 03-010
Procurement Thresholds and Methods
OSU Standard 03-015
Procurement Solicitations and Contracts
Oregon State University (OSU) Tax Exempt Status
OSU exists pursuant to state law and is governed by the Oregon State University Board of Trustees. OSU, as a state institution, generally is not subject to taxation under the Internal Revenue Code of 1986, as amended (Code). The OSU tax exemption flows from Code §115 and the rule that federal tax provisions do not apply to integral units of state government, unless the Code expressly makes the provisions applicable to state governments. Please note that the policy does not address sales tax. Sales Tax exemption varies by state, but it is always a good idea to attempt to negotiate a waiver of the sales tax on orders placed to out of state vendors. Just be aware that depending on the state’s nonresident sales tax policy, OSU may be required to pay sales tax.
Emergency Procurement Procedures
Current OSU W-9 Form
Please contact your Business Center, our general email address or Business Affairs Accounting to request the current copy of the OSU W-9 form.
Certificates of Insurance
When asked for a Certificate of Insurance (COI) you can offer the Certificate of Insurance Letter as a substitute. If a department or vendor requires a Certificate of Insurance for a contract or agreement that Procurement and Contract Services has processed for you, please work directly with Risk Management in obtaining the COI. Please allow 4-5 business days for the COI process. More information about Certificates of Insurance can be found on the Risk Management site.