Payroll Policy and Procedure Manual
Section 400: Payment of Unclassified Employees
Effective: 01/01/2001
Revised: 10/27/2004

  • 406 Overload
  • 406-01 Payment Process
  • 406-02 Overload Compensation Request and Labor Distribution Forms
  • 406-03 Pay Methods - Unit Pay
  • 406-04 Social Security Exemption
  • 406-05 Accounting for Labor Charges

 

Definition

Overload

Overload compensation is any compensation, other than administrative stipend, paid to a faculty member for services in excess of full-time effort for institutional-sponsored activities. Overload pay is not to be paid on Federally Sponsored grants or contracts. Check with the Office of Sponsored Research and Award Administration (OSRAA).

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Procedure

406 Overload

406-01 Payment Process

  • After logging onto the Oregon State Central Administrative Resources (OSCAR) website, click on "Online Tasks" - "Hire Employee" scroll to "New Hire" - " Overload Compensation Request " and complete the form.

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406-02 Overload Compensation Request and Labor Distribution Forms

406-02a Overload Compensation Request
  • The Overload Compensation Request form is used to establish overload payments, set amount and length of overload pay and to end overload payments.
  • After logging onto the Oregon State Central Administrative Resources (OSCAR) website, click on "Online Tasks" - "Hire Employee" scroll to "New Hire" - " Overload Compensation Request " and complete the form.
  • The Overload Compensation Request form should be routed to OHR.
406-02b Labor Distribution Form
  • The Labor Distribution Form is used to report changes to prior, current, or future distributions.
  • To obtain this form, log onto OSCAR, click on "Online Tasks" - "Payroll Changes" scroll to "Miscellaneous" - "Labor Distribution form" (excel format).
  • Labor Distribution forms should be forwarded to OHR for new hires, sent directly to the Payroll Office for changes of labor distributions.

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406-03 Pay Methods - Unit Pay

  • Pay should be entered in PYAHOUR as 1 unit at the approved $ amount. This method is always used for overload pay.
  • If employee’s position is in a different time-sheet orgn., submit a Request for Employee Payment (pdf format) to the Payroll Office by the 15th of the month and they will enter it in PYAHOUR.

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406-04 Social Security Exemption

All academic employees are subject to Social Security and Medicare withholding unless they qualify for a non-resident alien exemption.

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406-05 Accounting for Labor Charges

Labor is charged to specific indexes and account codes.  Use of activity codes is the choice of the department.

406-05a Index
  • Must be an open index owned by the employing department.
  • Must remain open through the last day of the month payment is issued to the employee.
406-05b Account Code

Refer to Unclassified/Faculty Earn Codes for account code information.

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Additional Information

SeePAY-Ex1: Unclassified Appointment Information Matrix.