Payroll Policy and Procedure Manual
Section 700: Payroll Corrections/Adjustments
- 703-01 Payroll Notification
- 703-02 Processing Leave-Without-Pay Deductions
703-01 Payroll Notification
- Leave without pay must be reported on the monthly OSU Time Sheet by logging onto OSCAR, click on "Online Tasks" - "Payroll Changes" scroll to "Time Reporting" and complete form. The leave without pay will be prorated and deducted from the employee's pay the following month. If, for any reason, it is anticipated that an employee will have insufficient pay or in low pay status in the following month to cover LWOP, the LWOP must be reported to Payroll in the current month. This can be done by submitting the Classified/Unclassified LWOP Form (OSCAR) or submitting an estimated time sheet. These documents must be received in Payroll no later than two days following time entry.
- If an employee is going to be on leave for an extended length of time, his/her position should be put on leave status. Log onto OSCAR, click on "Online Tasks" - "Payroll Changes" scroll to "Employee Leave" - Place Job on Leave Without Pay and complete form. This form must be completed before the leave begins. If the return date is unknown, it may be left blank.
Human Resources will forward a copy of any report showing leave without pay to the Payroll Office. The leave without pay is deducted from the employee’s paycheck.
703-02 Processing Leave-Without-Pay Deductions
If the Leave Without Pay Notice is received by the deadline, the leave without pay will be deducted from the employees pay the month following the month in which it is taken.
Procedures for calculating the leave-without-pay amounts are available on the Paying Extra Hours To Part-Time Classified Employees webpage and How Payroll Calculates Leave-Without-Pay webpage, which are located on the Business Affairs website.
A Job Form changing an employee to hourly pay should be completed if an employee continues to have leave without pay every month.