Property Management Policy & Procedure Manual
Section 1000: Equipment Inventory Record Keeping
Effective: 07/01/1971
Revised: 04/13/2016
OSU will keep and maintain property control records for all active, missing, and retired capital equipment on the FIS Fixed Asset Module. Other property records are retained by Fixed Assets Property Management and Departments for the periods listed below:
Record Type | Fixed Assets Property Management | Departments |
---|---|---|
Biennial Equipment Inventory Lists | 4 years | 2 years |
Lost/Stolen Property Reports | 4 years after loss | 2 years after loss |
Equipment Transfer Forms | 4 years | 2 years |
Equipment Loan Agreements | 6 years after term | 3 years after term |
Equipment Maintenance Records | 1 year after disposal | |
Federal Property Records | 6 years | 3 years |
Property Disposition Requests | 4 years | 2 years |
The OSU Records Retention Requirements is available online in the FIS 1200 Records Retention Requirements.