Property Management Policy & Procedure Manual
Section 300: Equipment Management
Effective: 03/01/1979
Revised: 02/25/2016
The receiving department is responsible for receiving and inspecting newly acquired equipment, regardless of the method of acquisition. Inspection should occur prior to processing the invoice to protect the University against loss.
Assets Purchased through Banner FIS system have a record generated automatically and result in an inventory bar code tag that is sent to the owning department.
Assets Received Through Other Means (loans, transferred in with Principal Investigator (PI), leases, etc.) must be added to inventory via a Fixed Asset Data Entry (FADE) form (see PRO-Ex3 for the downloadable form, directions, and an example of a FADE form).
All capital assets should be added to inventory as soon as possible and no later than 60 days of receipt.
Responsible Party | Action |
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Receiving Department |
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See PRO 304: Insurance for information on interim period.
See Campus Freight website for information relating to shipping and receiving packages.