Property Management Policy & Procedure Manual
Section 800: Equipment Disposal
Effective: 03/01/1979
Revised: 03/22/2016


Departments must report all incidents resulting in equipment loss, damage or destruction to OSU Risk Management (541-737-7252) for insurance purposes.  Departments must notify Fixed Assets Property Management (541-737-4084) if the equipment is lost or damaged beyond repair and should be removed from inventory.  If the property is accountable to a grant or contract, the principal investigator must also follow instructions in the award document for reporting lost, missing, stolen or damaged property to the sponsoring organization.

Departments must report all equipment loss, damage or destruction resulting from suspected criminal activity to the Department of Public Safety (541-737-3010) or local law enforcement, if the incident occurred away from the OSU main campus.

Reporting Lost or Damaged Equipment

Responsible Party Action
  1. Contact OSU Risk Management Office (541-737-7252) to report the incident and the police case number, if applicable.

Removing Lost, Damaged or Destroyed Equipment from Inventory

Responsible Party Action
  1. Complete a Property Disposition Request (PDR) Form.
  2. Record the police case number on the PDR, if applicable.
  3. Submit to Fixed Assets Property Management.
Fixed Assets Property Management
  1. Remove equipment from inventory.


Additional Information

PRO 304: Insurance

PRO 802: Stolen Equipment

PRO 903: Reporting & Inventories

The Department of Public Safety & Oregon State Police website for procedures on reporting crimes and incidents to law enforcement.