Property Management Policy & Procedure Manual
Section 800: Equipment Disposal
Effective: 03/01/1979
Revised: 03/24/2016


This policy defines equipment as any tangible property with a life expectancy of more than one year that is not consumed in the course of operation

Units must immediately notify the Department of Public Safety (541-737-7000) of all incidents resulting in stolen equipment or suspected theft of equipment.  Contact local law enforcement, if the incident occurred away from the OSU main campus. 

For insurance purposes, units must also notify the OSU Risk Management Office (541-737-7252) or

Units must complete a Property Disposition Request (PDR) Form and contact Fixed Asset Property Management, if the equipment is a capital asset. 

If the stolen property is accountable to a grant or contract, the principal investigator must contact the Office for Sponsored Research and Award Administration (OSRAA) and follow instructions in the award document for reporting stolen property to the sponsoring organization.

Additional Reference

PRO 304: Insurance

PRO 903: Reporting & Inventories