Responsible Party
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Action
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Principal Investigator (PI)
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Notify Department that s/he has accepted employment at another institution and requests permission to transfer equipment to the new institution. The request must include:
a) statement that collaboration will be continued while at the new institution and
b) complete list of equipment (both capital and minor) that will be needed to continue the activity.
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Transferring Department
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Department Head approves or disapproves PI’s request after investigating within their department and with all other OSU units to see whether equpment can be used at OSU. If equipment is transferred to another OSU department, please see PRO 805-01: Transfer/Sale of Equipment Between OSU Departments.
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If the transfer to an outside institution is approved, the Department Head prepares a letter to Fixed Assets Property Management summarizing the continuing collaboration and requesting permission for the transfer.
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The Department Head submits the letter, list of all equipment to be transferred, and a signed Property Disposition Request (PDR) Form for the capital equipment to be transferred to Fixed Assets Property Management for approval.
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Fixed Assets Property Management |
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Review asset records for eligibility to transfer, notify department of decision and any requirements (i.e., required buy-out payment of state-funded assets must be received prior to shipment of any equipment to new institution).
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Transferring Department
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If transfer approved, arranges shipment of equipment to new institution.
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Fixed Assets Property Management
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Remove asset record from inventory
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