Property Management Policy & Procedure Manual
Section 800: Equipment Disposal
Effective: 07/01/1971
Revised: 03/29/2016

 

Agency or other owned equipment must be returned to the agency or owner upon request, upon completion of project, or upon expiration of the loan agreement.  The returning department must notify Fixed Assets Property Management - Business Affairs of the return and complete a Property Disposition Request (PDR) Form.

Return to Sponsoring Agency at Contract Close-Out

Responsible Party Action
Office of Sponsored Research and Award Administration (OSRAA)
  1. At contract or grant close-out, request sponsor's disposition instructions for sponsor owned equipment.
     
  2. Submit a copy of the sponsor's instructions to Fixed Assets Property Management.
     
  3. If applicable, submit a copy of the sponsor's instructions to departmental Principal Investigator. 
Returning Department
  1. Complete a Property Disposition Request (PDR) Form including information such as the Sponsoring Agency's name, address, telephone number, and contact person.
     
  2. Obtain Responsible Person and Director/Department Head signatures and send PDR to Fixed Assets Property Management.
     
  3. Ship equipment to Sponsoring Agency's contact person.
Fixed Assets Property Management
  1. Remove asset record from inventory.

Return to Owner

Responsible Party Action
Returning Department 
  1. Complete a Property Disposition Request (PDR) Form including information such as the owner's name, address, telephone number, and the owner's contact person.
       
  2. Obtain Responsible Person and Director/Department Head signatures and send PDR to Fixed Assets Property Management.
     
  3. Ship equipment to owner or contact person.
Fixed Assets Property Management
  1. Remove asset record from inventory.

 

Cross Reference

See PRO 701-03: Equipment Loaned - To OSU

See PRO 900: Sponsored Research and Federal Property