Property Management Policy & Procedure Manual
Section 900: Sponsored Research and Federal Property
Effective: 03/01/1979
Revised: 04/13/2016


The federal government specifies tagging, use, maintenance, reporting and disposal requirements for property accountable to federal grants and contracts.  See PRO-Ex11: Types of Federal Property.

Property acquired from a research sponsor or purchased with sponsored research funds is accountable to the grant or contract.  Contract authority must exist for the acquisition of facilities, special test equipment and other capital equipment on sponsored research funds. Equipment budgeted in the grant or contract award is assumed to be approved by the award sponsor.  Additional acquisitions of capital equipment on award funds must be pre-approved in writing by the sponsor when required by the regulations of that sponsor.

There may be additional management procedures and restrictions required by an award sponsor.  In the case of federally sponsored research, procedures and restrictions are specified in Uniform Guidance 2 CFR 200, the Federal Acquisition Regulations (FAR) Part 45-Government Property, and within the terms of the individual contract or grant. 

Principal Investigators acquiring equipment for sponsored research are held accountable for following the Sponsor's requirements regarding receiving, acquisition, tagging, use, maintenance, storage, physical inventories, record keeping, reporting and disposition of property.