Student Organizations
Section 400: Sponsorship Agreements and Benefits
Effective: May 4, 2016

 

The Activity Sponsorship Agreement is a formal written agreement between aVSO and an OSU department, which establishes an understanding of roles, expectations and processes, and temporarily provides the VSO access to resources associated with a sponsored activity.  The following are conditions and expectations of the agreement:

  • Must be executed and maintained through the Student Org Database as part of annual registration
  • Executed with limited purpose for no more than two activities occurring within an academic year, with the duration of a single activity lasting no longer than one month  
  • The activities outlined in these agreements and reported through the Student Org Database are covered by OSU General Liability insurance
    • The sponsoring department is responsible for covering any deductibles and may be responsible for additional expenses in certain cases
    • Activities must be reported through the Student Org Database with a detailed budget submission for review by department before departmental funds can be released
    • The VSO must maintain its own Tax Identification Number and will be responsible for all financial management including all annual tax reporting
    • Sponsoring department may choose to maintain some control of funds for contractual and purchasing purposes
    • Sponsoring department may choose to conduct ticket sales associated with an activity through OSU processes with all net revenue being made available to complete the financial obligations of the activity
    • Sponsoring departments may be required to enlist VSO members as official OSU volunteers to comply with standards in hosting minors