Space Management oversees the collection and verification of building, streets, parking lots, fields, infrastructure and improvements other than buildings for submission of Real Property 1 forms to add the asset to university databases.
When Space Management receives a request to create an RP1 submission for a new asset, removal of a demolished or removed property, or a renaming of an asset, the space representative works with University GIS, University Land Use Planning, Financial Services, and Capital Planning and Development's Project and Construction Managers to gather and verify accurate information on the asset. Upon completion of the RP1 form that contains the verified information, the Space Representative forwards to RP1 form to Business Affairs and Property Management for signatures. The signed RP1 form is then disseminated to
The Real Property 1 (RP1) form identifies buildings by name and number before they are constructed and as they are acquired by OSU in the Fixed Asset module of BANNER, and the GIS and the Facilities Services AiM databases. These assets can include buildings, Improvements Other Than Buildings (IOTBs), Streets, Parking Lots, Fields and infrastructure.
RP1s strengthen Capital Planning and Development’s capacity to efficiently capture baseline data in OSU asset databases improving cross-unit space-related solutions and partnerships by enhanced reporting and database management. This improves reporting that supports Capital Planning and Space Management in scenario planning for the space needs of OSU departments and their sub-unit Organizations. This aids Capital Planning in its ability to identify underutilized space in properties on and off the main OSU campus increasing its capacity to analyze and respond to a rapidly growing list of space requests.
This serves to increase accountability and transparency to the OSU Board of Trustees, the federal and state government and to the OSU community.
For more information on the RP1 process, contact SpaceManagement@oregonstate.edu