Student Employment Policy & Procedure Manual
Section 800: Workplace Expectations and Conduct
Effective: 04/02/2013
Revised: 10/10/2013


Paid Sick Leave

Hourly student employees will accrue paid sick leave based on the rules and requirements of the Oregon Sick Time Law and in accordance with OAR 839-007-0000. Student employees will receive one (1) hour of sick leave for every thirty (30) hours worked. Sick leave is available to use on the 91st calendar day of employment and employees may use it as it accrues. No more than 40 hours of sick leave can be used during the fiscal year. Sick leave does not apply to students on Federal Work-Study.

Rest Breaks

Paid rest breaks of at least 10 minutes must be provided during each four-hour work period or major part thereof. The rest break is to be taken approximately in the middle of each work segment. Rest breaks may not be added to a meal period or deducted from the beginning or end of the work period in order to reduce the length of the work period. Rest breaks may not be waived or used to adjust working hours.  There are narrow exemptions to the rest break requirements for part-time adult employees working alone in retail/service businesses.  Consult with the Office of Human Resources regarding questions about rest breaks for student employees.

Meal Periods

A meal period of not less than 30 minutes must be provided to FLSA non-exempt adult employees who work six or more hours in one work period. Ordinarily, employees are required to be relieved of all duties during the meal period. Under exceptional circumstances, however, the law allows an employee to perform duties during a meal period.  When that happens, the employer must pay the employee for the whole meal period. With the exception of certain tipped food and beverage service workers, meal periods may not be waived and may not be used to adjust working hours.

Consult with the Office of Human Resources to determine if you have an exceptional situation or if you have questions about meal breaks for student employees.