Finance and Administration

GENERAL DESCRIPTION OF CLASS

The MANAGEMENT ANALYST 2 plans, organizes, and conducts management studies of programs, organizational and staffing
structures, and budgetary, operational or other administrative systems and provides technical assistance and advice
on program planning, fiscal and/or human resource management. Employees in this class also make recommendations
for and assist in the implementation of new techniques or procedures to improve methods of operations, strengthen
controls, and effectively utilize resources.

DISTINGUISHING FEATURES

This is the second level of a three-level series. It is distinguished from the lower level by the requirement
for proficiency in the use of management analysis methodologies. It is further distinguished from the lower level
by planning and conducting studies which may cross program or organizational lines and require analyses of multiple
variables within interrelated systems. Employees in this class may function as a team leader guiding and coordinating
the work of several employees involved in special studies. This level is distinguished from the higher level by
the scope and complexity of studies conducted. At this level studies require limited coordination of variables
between highly diversified or unrelated systems and are generally limited to agency systems or an area of technical
specialization.

DUTIES AND RESPONSIBILITIES

Allocation of positions to this class will depend on the total work performed which may include one or a combination
of the duties or tasks listed below.

1. Issues Research/System Monitoring.  Typical tasks:  analyzes State and Federal legislation, rules and
   regulations, policies and procedures, and judicial activities affecting assigned programs or area of technical
   specialization; evaluates new and existing programs for effectiveness, efficiency and conformity to established
   guidelines; determines quality of current services and benefits of alternative systems; researches, tracks or monitors
   administrative data; identifies actual or potential problem areas, discrepancies, or deviations in procedural,
   budgetary or operational systems; determines solutions and options; applies forecasting techniques to historical
   and current data to predict fiscal or program impact, refines predictions as additional information becomes available.
   
2. Study Planning and Organization.  Typical tasks:  consults with management to initiate studies, identify
   priorities, define study scope, purpose, objectives, time frames, and resource requirements; organizes a study
   plan determining methodology, techniques for fact finding, and types of information required; conducts on-site
   interviews with inter-intradepartmental personnel to observe and discuss operations; reviews applicable laws and
   regulations to ensure compliance; evaluates collected information for accuracy and adequacy; develops solutions
   and alternative proposals determining cost and affect on related systems and operations; may forecast agency financial
   requirements and recommend expenditure levels; serves as team leader providing guidance to other professional/technical
   team members in study development or on special projects.
   
3. Implementation of Recommendations.  Typical tasks:  prepares report of study findings, conclusions, recommendations,
   and alternatives; recommends funding priorities; documents and justifies recommendations; provides technical assistance
   during implementation of recommendations, may develop, and conduct training to management and staff in system use
   and new procedures; communicates budget, program, and/or administrative activity information; may draft legislative
   proposals, administrative rules, revise policies, and/or write procedures; monitors implementation, makes necessary
   modifications, and conducts follow-up appraisal of study recommendations.
   
4. Budget Analysis and Monitoring.  Typical tasks:  analysis and implements budget for assigned programs;
   assists in or develops biennial budget request, including decision packages; analyzes current budget and programs
   for problems or adjustments which impact budget projects; provides technical assistance to program staff during
   budget development process; reviews budget requests for compliance with appropriate laws, rules, and policies;
   coordinates cost allocation, Federal reporting, and budgetary administrative activities of assigned programs; monitors
   program revenues/expenditures for adherence to budgeted allocations, analyzes significant deviations, and recommends
   corrective measures; develop and prepare budget reports; technical information, and analyses to assist management
   in budget administration and compliance.
   
5. Technical Advisor.  Typical tasks:  acts as liaison for a sections/division with department management
   on organizations, procedural, operating, and funding matters; advises management on decisions regarding program
   operations and on matters relating to resource allocation and budget; reviews industry developments and considers
   possible agency applications; provides technical information, reports, documents, and other data as requested;
   researches and responds to questions from the public, the private sector, and other agency's personnel; may represent
   division at various meetings pertaining to particular management studies to discuss, changes in procedures, policies
   or guidelines that have substantial impact on system or operation; consults with management to assist in establishing
   management improvement policies.
   

RELATIONSHIPS WITH OTHERS

Employees in this class are in regular telephone and in person contact with agency management and operational
staff to plan, organize, and coordinate project activities. They have periodic contact with program personnel to
provide information, clarification, and/or training. Employees periodically contact other State agency staff to
exchange information, clarify policies, rules or regulations and discuss project administration. They also contact
independent contractors/vendors as needed to obtain information, discuss, or coordinate project activities. They
occasionally contact Federal or State regulatory agencies to clarify interpretations.

SUPERVISION RECEIVED

Employees in this class receive general supervision from an administrative superior through meetings or progress
reports at critical milestones to assure quality of and progress on intended product. Work must comply with agency
and program related statutes, regulations, and other guidelines. Completed projects are reviewed to assure accuracy,
consistency with intent, and completeness.

MINIMUM QUALIFICATIONS

• One year of specialized experience performing management improvement studies in areas such as: a) organizational analysis;
  b) systems and procedures analysis (manual or ADP); c) records management analysis; d) space utilization studies;
  e) work measurement or work simplifications studies; f) cost benefit analysis;
  g) budget analysis; or h) other related
  efficiency research or program operations review studies; AND
• a Bachelor's degree in Industrial Engineering, Industrial Psychology, Public Administration, Business Administration
  or a closely related field; OR three more years of experience assisting in planning and carrying out various management
  improvement studies in a least one of the areas a) through h) listed previously.

NOTE:  You must clearly describe in the "WORK HISTORY"
section on your application, the methods used and type of studies performed in
one or more of the listed areas a) through h).  (Supervisory or management assignments do not
normally satisfy the experience requirements for this classification unless
they included responsibility for assisting or participating in planning and/or
carrying out management improvement or program operations review studies.

In order to receive credit for a degree or courses in a closely related
field, you must submit a photocopy of your college transcript(s).