Student Employment Policy & Procedure Guide
Section 500: Employment Eligibility Requirements
Effective: 07/01/2023
 

With the university’s Mission, Vision and Commitments laid out in the strategic plan, one of the goals is to produce skilled graduates who are critical thinkers. The human resources strategic plan and foundational model will actively support this to deliver a culture of belonging, collaboration and innovation. With the goal of enhancing the student experience to all students, it is our responsibility to provide the type of support and learning students receive from the real-world experience they gain as a student employee at Oregon State University.

A student is eligible to be employed for no more than 20 work hours per week during a regular academic term provided they meet ALL of the following criteria:

  • Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study; AND *
  • Must meet the applicable minimal enrollment standards below; AND
  • Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment.

 

STUDENT STATUS  MINIMUM ENROLLMENT*

High school student

Regularly enrolled in a high school or participating in a home-schooling program

Undergraduate and post baccalaureate student

6 credit hours per term*

Undergraduate international student

12 credit hours per term**

Graduate student officially admitted to Graduate School

5 credit hours per term*

Graduate international student officially admitted to Graduate School

9 credit hours per term**

*If taking less than 6 credits during a term, you may be subjected to additional taxes, fees, and withholdings. May be considered a student’s term off.

**International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.

Minimum Credit Hour Requirements During a Term Off

U.S. Citizen and Domestic Students: No enrollment is required during term off for current students, regardless of institution they are attending, however, they must be minimally enrolled the term immediately before the term off and will be enrolled the term immediately following. If newly admitted into a high school, community college or university and pursuing a program or course of study no enrollment is required for term immediately before the term off. For example: Student admitted into OSU Fall term and may begin working during Summer term.

International Students: Must have continuously attended a qualifying learning institution full-time for the past 3 terms (unless newly admitted during the current academic year) or are attending summer session classes and intend to enroll for at least 12 credit hours in the upcoming Fall term. A reduced course load may be approved by the Office of International Services (OIS) and provided to human resources for verification.

Grace Period

A: Graduating students will be given up to one pay period to continue in their current student employment position. Example: Graduated Spring term, able to work in their student position until July 15th. However, international graduating students must complete their on-campus employment on the final day of the term in which they graduate or on the final day of their graduate assistantship in their final term of their degree.  For questions, please check with the Office of International Services for Post-Graduation Options and meet with an OIS advisor if you have specific questions. Example: Graduated Spring term, able to work in their student position until June 11th.

Questions regarding eligibility should be directed to the Student Employment Center at student.employment@oregonstate.edu