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Policy Manual
Expenses & Payables
1099 Reporting
Auto Pay
Automated Clearing House (ACH) Payments
Banner FIS Processes
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Credit Memos
Donations, Contributions and Sponsorships
Employee Recognition
Fellowships, Scholarships and Student Payments
Fiscal Year End Processing of Travel
General Processes
Gift Cards or Certificates
Interest Penalty
Licenses and Occupational Fees
Lost or Stolen Checks
Meals, Refreshments and Events (Non-Travel)
Memberships, Dues and Subscriptions
Miscellaneous Expenses
NRA Foreign Business Payments
NRA General Information
NRA Scholarships and Fellowships
NRA Services and Travel
NRA University Employment
Paying Taxes
Personal Reimbursements
Petty Cash
Prepayments
Services
Student and Volunteer Cash Reimbursements
Travel
Travel Resources
University Credit Cards
Vendor Maintenance
Vendor Refunds
Financial Accounting
Agency Funds
Agricultural Research Foundation
Assessments
Auxiliary Enterprises
Auxiliary Reserves
Building Use Credits
Capitalization
Construction Projects
Constructive Receipt
Depreciation
Designated Operations
Education & General (E&G) and Statewide Public Service (SWPS) Budgeted Operations
Equipment Acquisitions
Equipment Disposals
Equipment Fabrications
Equipment Loans
FOAPAL Elements
Facilities and Administrative Rate
Fiscal Year End Processing of Journal Vouchers
Fiscal Year End Processing of Payroll
Fund, Account and Budget Balances
Interest Earnings
Inventory
Journal Vouchers
Lease Reporting
OSU Foundation
Payment of Audit Disallowance
Processing and Managing Equipment
Property Management Definitions
Property Management Information
Recharge Activities (Internal & External)
Recognized Student Organizations
Records Retention
Research Equipment Reserves
Sales of Goods and Services
Service Center Operations
Service Center Reserves
Sponsored Research and Federal Property
Subscription-Based IT Arrangements
Surplus Property
Trade-In of Equipment
Transfer of Equipment
Transfer of Funds
Unrelated Business Income Tax
Use and Maintenance of Equipment
Vehicles and Vessels
e-Signature
Payroll
Classified and Temporary Employee Compensation
General Payroll Information
Graduate Student Employee Compensation
Leave Without Pay
Mandatory Deductions
Miscellaneous Compensation
Other Payroll Expenses (OPE)
Payroll Adjustments
Payroll Definitions
Payroll Errors
Payroll Frequently Asked Questions
Relocation Allowance
Retroactive Pay
SAIF Loss-Time
Student Employee Compensation
Taxable Fringe Benefits
Unclassified Employee Compensation
Voluntary Deductions
Revenue & Receivables
Approvals
Collections and Bad Debt
External Income
Financial Aid
Fiscal Year End Processing of SIS Accounts Receivable
Gift Funds
Housing and Dining Income
Invoices
Non-Student Accounts Receivable
Outside Scholarships
Parking Fines and Permit Sales
Purchase Orders
Record Keeping
Student Loans
Surplus Property Sales
Tuition and Fees
Treasury
Endowments
Fiscal Year End Processing of Cash Receipts
Revolving Funds
Third Party Cash Handling
Use of Foreign Banks
eCommerce
Resources
Status Report
Administrative Information
Contact Information
Director of Financial Accounting and Reporting
Policy Under Review
Policy Updates
Program Files
Stay Informed
Training
Exhibits
Exhibits for Asset Accounting
Ex402-1: Creating an Asset Record from an Invoice
Ex402-2: Completing a Journal Voucher
Ex402-3: Fixed Asset Data Entry (FADE) Form
Ex402-4: Fixed Asset Transfer Form
Ex402-5: Property Disposition Request Form (PDR)
Ex402-6A: Property Loan Agreement - To Employees
Ex402-6B: OSU Property Loan to Other Institutions and Agencies
Ex402-6C: Property Loan Agreement - To OSU
Ex402-8: OSU Surplus Property Pick-Up Request
Ex402-9: Fixed Assets Data Structure
Ex402-10: Account Codes
Ex402-11: Types of Federal Property
Ex402-12: Acquisition Codes
Ex402-13: Condition Codes
Ex402-14: Functional Use Codes
Ex402-15: Title To Codes
Ex402-16: OSU Fabricated Equipment Unit Pre-approval
Exhibits for Financial Operations
Ex003-01: FIS Acronym List
Ex003-02: Account Codes
Ex003-03: Program Codes Decision Tree
Ex003-04: Fixed Asset Type Codes
Ex003-05: Employee Class Codes
Ex003-06: Recharge Activity Accounting Structure
Ex003-07: Internal vs. External Revenue
Ex003-08: Self-Sustaining Activity
Ex003-09: Recharge Allowable Cost Matrix
Ex003-101: Policy/Rule Template
Ex003-102: Procedure/Guideline Template
Ex003-103: Process Template
Ex003-10: Recharge Fee Calculation Form
Ex003-110: Request Form
Ex003-11: Recharge Fee Calculation Form – LABOR only
Ex003-12: External Funding Approval Matrix
Ex003-13: Account Code Restrictions
Ex003-14: e-Commerce Incident Report
Ex003-15: e-Signature Authentication Assurance Levels
Ex003-16: Proposal for Use of e-Signature
Ex003-17: External Receipts Account Code Guidance
Ex003-18: Fund Reconciliation Responsibility by Fund
Ex003-19: Fund Reconciliation Responsibility by Unit
Ex003-20: Course Fee Calculation Guidance
Ex003-21: Transfer Account Code Usage by Fund Type Level II
Ex003-22: Business Center – JV Rule Code Matrix
Ex003-23: Large Payment Authorization
Ex003-24: Inviting & Paying a Non-Resident Alien for Academic Activities
Ex003-25: Non-resident Alien - Form Descriptions
Ex003-26: Department and Employee Directory - non-resident Alien Activities
Ex003-27: Payments That Can Be Issued to Foreign Nationals
Ex003-28: Paying Wages to a Non-resident Alien
Ex003-29: Tax Exempt Letter
Ex003-30: Transfer Account Code Flowchart
Ex003-31: DMV Registration
Ex003-32: Participant Support
Ex003-33: University-Provided Device Authorization Form
Ex003-34: OSU Foundation Matrix
Exhibits for Payroll
Ex120-1: Unclassified Appointment Information Matrix
Ex120-2: Classified Appointment Information Matrix
Ex120-3: Coefficient Table for Computing FLSA Overtime Premium Pay
Ex120-4: OSU Program Codes
Unit Procedures
Procedures for Fixed Asset Accounting
Definitions
Frequently Asked Questions (FAQs)
Program Guidelines
Committee Charter
Communication Plan
Editorial Guidelines
Introduction
Policy Implementation
Policy Interpretations
Policy Philosophy
Policy Requests
Policy Review & Approval
Process Categories
Process Flow Chart
Roles and Responsibilities
Status Report Guide
Search Tools
Employee Policies
Financial Admin Policies
Student Policies
Policies by Title
Policies by Number
FIS Policy List
Policy Archive
OUS Policies (archived)
X - Corporate Travel and Entertainment Card (ARCHIVED)
X - Departmental Advances (ARCHIVED)
X - Meals on One Day Trip (ARCHIVED)
X - Participant Support
X - Refundable Deposits (ARCHIVED)
X - Tax Exempt Status (ARCHIVED)
X - Travel - Air Transportation (ARCHIVED)
X - Travel - Conference Expenses (ARCHIVED)
X - Travel - Ground Transportation (ARCHIVED)
X - Travel - Lodging (ARCHIVED)
X - Travel - Meals (ARCHIVED)
X - Travel - Non-Reimbursable Expenses (ARCHIVED)
X - Travel - Reimbursements (ARCHIVED)
X - Travel Advances (ARCHIVED)
Manual Revision Record (MRR)
2024 Revisions
2023 Revisions
2022 Revisions
2021 Revisions
2020 Revisions
2019 Revisions
2018 Revisions
2017 Revisions
2016 Revisions
2015 Revisions
2014 Revisions
2013 Revisions
2012 Revisions
2011 Revisions
2010 Revisions
2009 Revisions
2008 Revisions
2007 Revisions
2006 Revisions
2005 Revisions
2004 Revisions
2003 Revisions
PAY Policy Revisions
2004-2005 Revisions
2007 Revisions
2008 Revisions
2010-2011 Revisions
2012-2014 Revisions
2015-2016 Revisions
PRO Policy Revisions
2003-04 Revisions
2006 Revisions
2007 Revisions
2008-2010 Revisions
2011 Revisions
2012 Revisions
2013-2014 Revisions
2015 Revisions
2016 Revisions
2017 Revisions
2018 Revisions
Home
Policy Request
Policy Manual
Expenses & Payables
1099 Reporting
Auto Pay
Automated Clearing House (ACH) Payments
Banner FIS Processes
Communication Services
Credit Memos
Donations, Contributions and Sponsorships
Employee Recognition
Fellowships, Scholarships and Student Payments
Fiscal Year End Processing of Travel
General Processes
Gift Cards or Certificates
Interest Penalty
Licenses and Occupational Fees
Lost or Stolen Checks
Meals, Refreshments and Events (Non-Travel)
Memberships, Dues and Subscriptions
Miscellaneous Expenses
NRA Foreign Business Payments
NRA General Information
NRA Scholarships and Fellowships
NRA Services and Travel
NRA University Employment
Paying Taxes
Personal Reimbursements
Petty Cash
Prepayments
Services
Student and Volunteer Cash Reimbursements
Travel
Travel Resources
University Credit Cards
Vendor Maintenance
Vendor Refunds
Financial Accounting
Agency Funds
Agricultural Research Foundation
Assessments
Auxiliary Enterprises
Auxiliary Reserves
Building Use Credits
Capitalization
Construction Projects
Constructive Receipt
Depreciation
Designated Operations
Education & General (E&G) and Statewide Public Service (SWPS) Budgeted Operations
Equipment Acquisitions
Equipment Disposals
Equipment Fabrications
Equipment Loans
FOAPAL Elements
Facilities and Administrative Rate
Fiscal Year End Processing of Journal Vouchers
Fiscal Year End Processing of Payroll
Fund, Account and Budget Balances
Interest Earnings
Inventory
Journal Vouchers
Lease Reporting
OSU Foundation
Payment of Audit Disallowance
Processing and Managing Equipment
Property Management Definitions
Property Management Information
Recharge Activities (Internal & External)
Recognized Student Organizations
Records Retention
Research Equipment Reserves
Sales of Goods and Services
Service Center Operations
Service Center Reserves
Sponsored Research and Federal Property
Subscription-Based IT Arrangements
Surplus Property
Trade-In of Equipment
Transfer of Equipment
Transfer of Funds
Unrelated Business Income Tax
Use and Maintenance of Equipment
Vehicles and Vessels
e-Signature
Payroll
Classified and Temporary Employee Compensation
General Payroll Information
Graduate Student Employee Compensation
Leave Without Pay
Mandatory Deductions
Miscellaneous Compensation
Other Payroll Expenses (OPE)
Payroll Adjustments
Payroll Definitions
Payroll Errors
Payroll Frequently Asked Questions
Relocation Allowance
Retroactive Pay
SAIF Loss-Time
Student Employee Compensation
Taxable Fringe Benefits
Unclassified Employee Compensation
Voluntary Deductions
Revenue & Receivables
Approvals
Collections and Bad Debt
External Income
Financial Aid
Fiscal Year End Processing of SIS Accounts Receivable
Gift Funds
Housing and Dining Income
Invoices
Non-Student Accounts Receivable
Outside Scholarships
Parking Fines and Permit Sales
Purchase Orders
Record Keeping
Student Loans
Surplus Property Sales
Tuition and Fees
Treasury
Endowments
Fiscal Year End Processing of Cash Receipts
Revolving Funds
Third Party Cash Handling
Use of Foreign Banks
eCommerce
Resources
Status Report
Administrative Information
Contact Information
Director of Financial Accounting and Reporting
Policy Under Review
Policy Updates
Program Files
Stay Informed
Training
Exhibits
Exhibits for Asset Accounting
Ex402-1: Creating an Asset Record from an Invoice
Ex402-2: Completing a Journal Voucher
Ex402-3: Fixed Asset Data Entry (FADE) Form
Ex402-4: Fixed Asset Transfer Form
Ex402-5: Property Disposition Request Form (PDR)
Ex402-6A: Property Loan Agreement - To Employees
Ex402-6B: OSU Property Loan to Other Institutions and Agencies
Ex402-6C: Property Loan Agreement - To OSU
Ex402-8: OSU Surplus Property Pick-Up Request
Ex402-9: Fixed Assets Data Structure
Ex402-10: Account Codes
Ex402-11: Types of Federal Property
Ex402-12: Acquisition Codes
Ex402-13: Condition Codes
Ex402-14: Functional Use Codes
Ex402-15: Title To Codes
Ex402-16: OSU Fabricated Equipment Unit Pre-approval
Exhibits for Financial Operations
Ex003-01: FIS Acronym List
Ex003-02: Account Codes
Ex003-03: Program Codes Decision Tree
Ex003-04: Fixed Asset Type Codes
Ex003-05: Employee Class Codes
Ex003-06: Recharge Activity Accounting Structure
Ex003-07: Internal vs. External Revenue
Ex003-08: Self-Sustaining Activity
Ex003-09: Recharge Allowable Cost Matrix
Ex003-101: Policy/Rule Template
Ex003-102: Procedure/Guideline Template
Ex003-103: Process Template
Ex003-10: Recharge Fee Calculation Form
Ex003-110: Request Form
Ex003-11: Recharge Fee Calculation Form – LABOR only
Ex003-12: External Funding Approval Matrix
Ex003-13: Account Code Restrictions
Ex003-14: e-Commerce Incident Report
Ex003-15: e-Signature Authentication Assurance Levels
Ex003-16: Proposal for Use of e-Signature
Ex003-17: External Receipts Account Code Guidance
Ex003-18: Fund Reconciliation Responsibility by Fund
Ex003-19: Fund Reconciliation Responsibility by Unit
Ex003-20: Course Fee Calculation Guidance
Ex003-21: Transfer Account Code Usage by Fund Type Level II
Ex003-22: Business Center – JV Rule Code Matrix
Ex003-23: Large Payment Authorization
Ex003-24: Inviting & Paying a Non-Resident Alien for Academic Activities
Ex003-25: Non-resident Alien - Form Descriptions
Ex003-26: Department and Employee Directory - non-resident Alien Activities
Ex003-27: Payments That Can Be Issued to Foreign Nationals
Ex003-28: Paying Wages to a Non-resident Alien
Ex003-29: Tax Exempt Letter
Ex003-30: Transfer Account Code Flowchart
Ex003-31: DMV Registration
Ex003-32: Participant Support
Ex003-33: University-Provided Device Authorization Form
Ex003-34: OSU Foundation Matrix
Exhibits for Payroll
Ex120-1: Unclassified Appointment Information Matrix
Ex120-2: Classified Appointment Information Matrix
Ex120-3: Coefficient Table for Computing FLSA Overtime Premium Pay
Ex120-4: OSU Program Codes
Unit Procedures
Procedures for Fixed Asset Accounting
Definitions
Frequently Asked Questions (FAQs)
Program Guidelines
Committee Charter
Communication Plan
Editorial Guidelines
Introduction
Policy Implementation
Policy Interpretations
Policy Philosophy
Policy Requests
Policy Review & Approval
Process Categories
Process Flow Chart
Roles and Responsibilities
Status Report Guide
Search Tools
Employee Policies
Financial Admin Policies
Student Policies
Policies by Title
Policies by Number
FIS Policy List
Policy Archive
OUS Policies (archived)
X - Corporate Travel and Entertainment Card (ARCHIVED)
X - Departmental Advances (ARCHIVED)
X - Meals on One Day Trip (ARCHIVED)
X - Participant Support
X - Refundable Deposits (ARCHIVED)
X - Tax Exempt Status (ARCHIVED)
X - Travel - Air Transportation (ARCHIVED)
X - Travel - Conference Expenses (ARCHIVED)
X - Travel - Ground Transportation (ARCHIVED)
X - Travel - Lodging (ARCHIVED)
X - Travel - Meals (ARCHIVED)
X - Travel - Non-Reimbursable Expenses (ARCHIVED)
X - Travel - Reimbursements (ARCHIVED)
X - Travel Advances (ARCHIVED)
Manual Revision Record (MRR)
2024 Revisions
2023 Revisions
2022 Revisions
2021 Revisions
2020 Revisions
2019 Revisions
2018 Revisions
2017 Revisions
2016 Revisions
2015 Revisions
2014 Revisions
2013 Revisions
2012 Revisions
2011 Revisions
2010 Revisions
2009 Revisions
2008 Revisions
2007 Revisions
2006 Revisions
2005 Revisions
2004 Revisions
2003 Revisions
PAY Policy Revisions
2004-2005 Revisions
2007 Revisions
2008 Revisions
2010-2011 Revisions
2012-2014 Revisions
2015-2016 Revisions
PRO Policy Revisions
2003-04 Revisions
2006 Revisions
2007 Revisions
2008-2010 Revisions
2011 Revisions
2012 Revisions
2013-2014 Revisions
2015 Revisions
2016 Revisions
2017 Revisions
2018 Revisions
Exhibits
Number:
03-100-003
Type:
Other
Policy Steward:
Fiscal Policy Officer
Format Updated:
DONE
University Policy & Standards Converted:
DONE
Status:
Current
Exhibits for Payroll
Exhibits for Financial Operations
Exhibits for Fixed Asset Accounting
Exhibits for Asset Accounting
Exhibits for Financial Operations
Exhibits for Payroll
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Exhibits for Asset Accounting ›