Controller's Unit Policy Program

The rank of Postdoctoral Scholars is categorized as fixed-term faculty effective June 15, 2020.  Unclassified and classified appointments are eligible to receive a relocation allowance, and unclassified appointments include professional and fixed-term faculty.  Therefore, postdoctoral scholars are eligible to receive a relocation allowance as outlined in fiscal policy-rule 03-120-404 Relocation Allowance (section 3.1).

No.

Fees should not be charged unless they are listed in the Fee Book, and the amount charged must be the same as the amount listed in the Fee Book.  You can review Fee Book training on how to submit a proposal for a new fee.

Yes. Contact Human Resources for assistance.

Students can set up a parent or other third party as an authorized user in eBill. Authorized users are emailed their own username and password so that they can go in and view, print or make payments online using eCheck. Authorized users also receive email notification just like the student when billing statements are available to view. To set up an authorized user in eBill the student would log onto the eBill site at http://mybill.oregonstate.edu, click on the authorized users tab and follow the instructions. Once the student has completed this step an email is sent to the authorized user with the authorized user's username and password. Students can have as many authorized users as they wish.

Yes. However, OSU cannot be responsible for checks lost in the mail – you will need to contact your lender.

The National Defense Education Act and subsequent amendments provide for full or partial cancellation of loans under certain circumstances. You can find more information on the Federal Perkins Loan Program site.

Address changes are made by the student through OSU Student Online Services.

Principal payments are not required, and interest will not accrue during a period when our office is officially notified of a qualifying event. You can find more information on the Federal Perkins Loan Program site.

An emergency loan application can be picked up at Student Finance (window 13), the Cashier window or in the lobby of the Kerr Admin Building. Complete application and remit to the Cashier window for determination of eligibility. If eligibility is denied you may submit original application and a letter of appeal to Student Finance (window 13). Appeal requests will be reviewed for exception within 2 business days. Petitions for students with outstanding emergency loans may not be considered.

To pay by eCheck the student or authorized user would need to log into the eBill site at http://mybill.oregonstate.edu and click on the pay icon. The system will then guide you through the process of making a payment. You will need to have your bank routing and account number available. Checking account information can be saved so that it does not need to be reentered each time you wish to make a payment. If you have authorized other people to use eBill and eCheck, the authorized users will not be able to view your bank account information, nor will you be able to view theirs.

Please see the eBill website for more frequently asked questions about eBill/eCheck.

Students can sign up for direct deposit through their account at Student Online Services. The direct deposit form can be found by logging onto Student Online Services, selecting "Personal Information" and then "View or Update Direct Deposit Authorization." Students wishing to set up direct deposit for refund checks should fill out the section labeled "Student Accounts/ Employee Payables". It takes approximately one week to set up direct deposit for refunds. If a refund is issued during the one-week processing time it will be issued as a check.

Requests are usually processed within 3 business days. For more information about transcript turnaround times, please contact the Office of the Registrar.

Repayment of your Federal Perkins Loan is based upon the total amount you borrowed. The minimum payment is $40.00/month. There is a maximum 10-year repayment period; therefore, your monthly payments may be higher depending upon the total amount of your loan. For your payment amount, refer to your Student Loan Repayment Schedule. Please note that this schedule may be invalidated by submission of forms requesting deferment or cancellation or by making late payments. You may prepay all or any part of your loan at any time without a penalty. Any overpayment or prepayment is applied to principal only, unless you request otherwise. Any payment made during your grace period or while eligible for a deferment will save you money as no interest is charged.

Payments are due on the 15th of every month. A bill will be mailed approximately 15 days before each due date. Returning the bottom portion of your bill is recommended. If that is not possible, please put your Student ID number, or the last four of your social security number, on your check to ensure proper application to your account.

OSU partners with a billing service named ECSI (Educational Computer Systems, Inc.). Below is their contact information:

Oregon State University 
C/o ECSI 
181 Montour Run Rd 
Coraopolis PA 15108-9408

(888) 549-3274

www.ecsi.net

OSU's School Code: 80

If you are interested in having your payment automatically deducted from your checking or savings account, please contact ECSI.

Non-degree seeking students taking 8 credits or less are required to pay all mandatory fees except the Student Health Service and Counseling Service Fees.

A line item with a description reading "Refund Tuition/Scholarship" indicates that a refund check or direct deposit is in process for your account.

By federal law, federal aid can only be used for the term in which the funds are being disbursed and cannot automatically be used to pay for prior term debt. OSU does not recognize the availability of future term aid until you meet eligibility to register.

You must complete a Lost Check Affidavit form (available at Window 13 in Kerr Admin Building). We are required to wait 10 business days before issuing a replacement check.

OSU guidelines regarding release of transcripts states that the student must have his/her account balance paid in full in order to receive their transcripts. This means any balance relating to a term for which grades have been posted to your transcript, must be paid in full before any transcript will be released.

The Cashier's Office has a packet of information you can pick up at the Kerr Admin Bldg.

Statements are sent to the student's current mailing address. Students are required to maintain the address to which they want their billing statement to be mailed.

All degree seeking students pay the Building, Incidental, Technology, Student Health Services and Counseling fees each term. Descriptions of these fees are as follows:

• Building Fee – A Fee assessed each term to all students attending Oregon University System colleges and universities. The funds are pooled on a statewide basis from which building projects are funded for non-instructional buildings. These projects include recreational and student union types of buildings.
• Incidental Fee – A fee assessed each term to all OSU students. Rates vary by institution and are established at OSU by a committee with student representation. The committee responds to requests for allocation of funds from student groups, athletics and the operation of the student union. Committee appropriations are approved by the President.
• Technology Fee – A fee assessed each term to all students designated for technology-oriented projects providing services to students. Funding has made possible the expansion of student computer labs on campus and providing access to the computer center, web and email to all labs and residence halls.
• Counseling/Health Service Fees – Fees assessed to all students each term. Rates are established on each campus and vary, depending upon such factors as enrollment, level of service offered to students and operation costs of the facilities. The fee entitles the student to avail himself or herself of the health care and counseling services offered. It is required as a prerequisite to purchasing student health insurance. The fee is not health insurance. 

Certain departments on campus have elected to assess resource fees each term to all of their students. A list of the departments requiring these fees can be found at our Student Fees age.