October 11

Policy

Summary of Change
FIS 002
Definitions		 Added terms: Internal Management Directive, Moving Expenses, Sabbatical Leave-Supplement, and Stipend. Revised terms: Credit Memo, Reduction of Expense, Reimbursements.
FIS Ex003-01
FIS Acronym List		 Replaced exhibit with FIS Acronym list.
FIS 102-08
Travel Paid by Outside Source		 Identified what funds should be initially used to pay expenses and added procedures for depositing checks directly paid to employee.
FIS 404
Arranging for Automated Clearing House (ACH) Payments		 Added this information to the manual.
FIS 406
Vendor Invoice Processing		 Identified what information needs to be on a vendor's invoice.
FIS 407
Employee Reimbursements		 Revised option for payment of employee reimbursements.
FIS 407-01
Travel Reimbursements		 Expanded area by adding specific information for the different employees/non-employees.
FIS 407-02
Personal Reimbursements		 Added requirement of "clear business purpose" and requirement for long distance cell-to-cell phone calls.
FIS 408-03
Travel Agencies (airfare)		 City Pairs program and OSU contracted travel agencies cannot be used for someone on a Personal Services Contract (PSC) or a vendor.
FIS 409-01
Account Code Restrictions by Fund Type		 Added new account codes and revised several existing ones.

FIS 409-03
Determining Whether an Activity is Program Related or Training

 Added 409-03, new information.
FIS 410-05
Hosting Groups & Officials		 Added information on hosting and alcohol.
FIS 410-06
Memberships and Dues		 Added section (h.) Personal memberships in social and sports clubs.
FIS 410-07
Paying for Meals and Refreshments Served at Intradepartmental Functions		 Added information on refreshments.
FIS 410-21
Postage Orders		 Deleted.
FIS 410-21
Conference Expenses		 Added "new."
FIS 410-22
Prepaid Calling Cards		 Added detailed information on use and instructions for use.
FIS 410-25
Payment for Services		 Changed title from Personal Services Contracts to Payment for Services and updated information.
FIS 410-29
Meals on One Day Trip (no overnight stay)		 Added this new section to manual.
FIS 801-05
Travel		 Added two options for processing travel reimbursements for a trip beginning on one fiscal year and ending on the next fiscal year.
FIS 1101
FOAPAL Elements		 Added Funds 438xxx information.
FIS 1106-05
Payment of Travel Reimbursements		 Updated the process and requirements for travel reimbursements.
FIS 1107-01
Doing a Correction or Redistributing Charges		 Added GRA/GTA Fee Remission (1095x) redistribution information.
FIS 1107-04
Service Center Reimbursements - 09xxx Account Codes		 Can only use 09xxx account codes with 09xxxx funds.
FIS 1109-01
Year End Budget Journal Voucher		 Added "Budget" to title.
FIS 1111
Document Approval History		 Added "Use Banner forms FOIAPHT or FOIAPPH".
FIS Section 1400
Policies		 Reorganized and renumbered section 1400 to allow future policies to be added without disrupting the current organization of section.
FIS 1405
Cellular Phone Policy		 Added specific examples of business related expenses.

October 7

Policy

Summary of Change
FIS 002
Definitions		 Revised Bad Debt Allowance definition.
FIS 102-05
Gifts, Grants and Contracts Income		 Added information on gifts by OSU employees.
FIS 410-25
Personal Services Contracts		 Revised information on the use of Personal Services Invoice (PSI).
FIS 410-28
Greeting Cards		 Added new section on greeting cards.
FIS 503
Department of Administrative Services (DAS) assessments		 Revised items in which fees are accessed.

September 24

Policy

Summary of Change
FIS 513
Accounting for Agency Funds		 Added FIS 513 to manual.
FIS 1101
FOAPAL Elements		 Added specific information under "Funds."

September 18

Policy

Summary of Change
FIS 513
Accounting for Agency Funds		 Added FIS 513 to manual.
FIS 1101
FOAPAL Elements		 Added specific information under "Funds."
FIS 101
Students		 Changed information on tuition rate structure.

FIS 203
Workshop Income from Departments

 Changed account code 06410 to 79301.
FIS 410-27
Gift Certificates

Added section 410-27 on Gift Certificates.
FIS 1107-03
Internal Sales Reimbursements - 79xxx Account Codes		 Changed the use of 79xxxx account codes to all funds except Service Centers (09xxxx funds) and Agencies (9xxxxx funds).
FIS 1107-05
Income Account Codes on Journal Vouchers		 Income Account codes are no longer allowed on Journal Vouchers for Workshop Registrations(credits) and Auxiliary Funds (1xxxxx) Credits.
FIS 1417
Payment of Licenses and Occupational Fees		 Added Notary License to list of licenses paid for by University if License is critical to operation of unit.